For updated USAS documentation, see:
The General Revenue Reimbursement of Statewide Allocated Costs form and Federal Funds Reimbursement Calculation form are due by March 11 for agencies listed in Fiscal 2021 Statewide Cost Allocation Summary of Fixed Costs by Agency.
See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.
Due to inclement weather, warrant pickup will be available Thursday, Feb. 24, from 10 a.m. - noon. Agencies may call Payment Services at (512) 936-8138 to confirm that warrants are available for distribution.
On days the LBJ building is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-5329 upon arrival at the LBJ building if no front desk personnel is present.
Effective Jan. 1, substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009) reflecting legislation passed by the 86th and 87th Legislatures, Regular Session.
The Manual of Accounts provides current information on state agencies, appropriated funds, and accounts and object codes for recording accounting transactions.
Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for December through February will be available on DAFR reports 8190 and 8200 March 9.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
The Statewide Fiscal Systems (SFS) Security team’s name has changed to Statewide Security Administration (SSA).
Effective Feb. 14, the support email address (SFS.security@cpa.texas.gov) will be replaced with SSA.security@cpa.texas.gov. This email account is primarily for agency security coordinators to send questions/correspondence to the SSA team. Security access requests must still be submitted via the Security Request System.
Agencies should:
NOTE: The old SFS email account will not receive messages after Tuesday, March 15.
Agency security coordinators may contact the SSA team with questions.
March 15 is the maintenance and corrections deadline for the fiscal 2022 second-quarter Veteran Workforce Summary Reports (Dec. 1 to Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23.
See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
A combined CAPPS HR/Payroll and CAPPS Financials user group meeting will be held Feb. 24, 9-11 a.m.
See CAPPS Financials User Group Meetings or CAPPS HR/Payroll User Group Meetings for more information. The agenda and meeting materials will be available the morning of the meeting.
The Comptroller’s office needs to eliminate redundant FTP files and is identifying agencies that are:
The Comptroller’s office will contact agencies as we identify redundant FTPs. Please provide an agency contact familiar with your agency’s FTP process for this effort. Send name, phone and email address to randy.custard@cpa.texas.gov Feb. 17.
To make payment information available to the public promptly, the Comptroller’s office must be able to distinguish confidential and non-confidential payments. State agencies and institutions of higher education must ensure confidential transactions are properly marked to protect payee confidentiality as specified in USAS and CAPPS Confidentiality Indicator (FPP E.045).
The agency or institution submitting a transaction is responsible for determining confidentiality. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552).
An agency or institution that marks a transaction as confidential should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.
A bailment contract allows agencies to receive payroll warrants before payday to permit timely distribution. Violations of the contract can result in its revocation, and postdated warrants would not be available for distribution from the Comptroller’s office until payday. The Bailment Contract page on TexPayment Resource now defines contract violations for presenting warrants before their issue dates.
Deadlines for agencies listed in Fiscal 2021 Statewide Cost Allocation Summary of Fixed Costs by Agency are:
See General Revenue Reimbursement for Statewide Allocated Costs (FPP A.022) for instructions, contacts and forms.
Due to inclement weather, warrants will not be distributed Thursday or Friday. Warrants printed on Thursday and Friday will be available on Monday, Feb. 7, from 8 – 10 a.m.
Contact Payment Services at (512) 936-8138 for additional information.