State agencies and institutions of higher education sometimes send documents with confidential information to Fiscal Management.
An unencrypted email is not a secure transmission. Agencies must send confidential information in an encrypted email or as an encrypted email attachment as prescribed by your agency’s information security policy.
See Confidential Information Must Be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.
Public community and junior colleges must provide quarterly data on military hiring and employment by completing the Comptroller’s electronic Military (formerly Veteran) Workforce Reporting for Public Community/Junior Colleges form. The online form (with required veteran complaint reporting included) will be available March 18 and must be submitted by March 26.
See Public Community and Junior Colleges Military Workforce Reporting Criteria in Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information, including form criteria, instructions and quarterly reporting deadlines.
Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for December through February will be available on DAFR8190 and DAFR8200 on March 9.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
March 15 is the maintenance and corrections deadline for the fiscal 2024 second-quarter Military (formerly Veteran) Workforce Summary Reports (Dec. 1 to Feb. 29). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 18 and must be submitted by March 26.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue.
See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
A combined CAPPS HR/Payroll and Financials user group meeting will be held Feb. 27, 9–11 a.m.
See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information. The meeting agenda will be available a few days before the meeting.
Effective Jan. 27, mainframe systems (USAS, TINS, SPA, SPRS, HRIS and USPS) are available 7 a.m. – 7 p.m. on Saturdays.
System availability on weekdays (7 a.m. – 7 p.m.) and Sundays (noon – 7 p.m.) remains the same.
See System Outages and Holidays for all mainframe general system availability.
Agencies must continue to guard against fraud with direct deposit payments. The Comptroller’s office lists Fraud Prevention Recommendations on TexPayment Resource. Agencies can also:
Contact Payment Services with questions about direct deposits.