State agencies and institutions of higher education that award a state grant over $25,000 from funds appropriated through the General Appropriations Act must publish the purpose of the grant on the agency’s public website.
See Requirement to Publish Purpose of State Grants (FPP S.010) for more information.
Effective April 5, the following USAS extracts are no longer available:
Agencies stopped using these extracts, so the Comptroller’s office has discontinued them. Contact your agency’s financial reporting analyst with questions.
An accounting policy meeting regarding House Bill 4510 (Nov. 1 reporting deadline) will be held April 17, 1:30 – 3:30 p.m. Attendees can attend the presentation in person or online (webinar):
See Accounting Policy Meetings for meeting updates, including:
Note: For the webinar, use Google Chrome as the internet browser to avoid Webex compatibility issues.
Daily agency reports will be available for download effective March 11 for reversals and reclamations processed in the Direct Deposits – Reversals and Reclamations (DDEP) web application. To help prevent fraud, the account numbers will be masked and only the last four digits will display. See Daily Reversals/Reclamations Agency Reports on TexPayment Resource for details and sample reports.
TINS ACR 60608 unmasks account numbers on DDEP effective March 11. User security is required to access DDEP, so full account numbers are only accessible to users with the proper security. See Instructions for the DDEP Web Application for more information.
The Comptroller’s office will be closed March 29 to observe Good Friday; however, Payment Services will distribute warrants from 9 – 11 a.m. The warrants will be from the March 28 processing cycle.
See Payment Distribution for warrant pickup requirements.
Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189).
Return the completed, signed form by close of business on April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1.
See Authorization for Warrant Pickup for the form and more information.
Contact Payment Services with questions.
Effective March 15, transaction code (T-code) 876 allows comptroller object 7210 – Fees and Other Charges.
Agencies use T-code 876 to process manual Internal Revenue Service (IRS) payroll deduction payments outside of the payroll systems (they are entered directly in USAS). Using T-code 876 with comptroller object 7210 allows agencies to pay IRS penalties for late payment of the employer portion of the Federal Insurance Contributions Act (FICA) tax. Agencies must use T-code 876 for all manual payroll payments to the IRS to include the required taxpayer information with the automated clearing house (ACH) payment. Comptroller object 7210 is the only non-payroll object code permitted with T-code 876.
A CAPPS HR/Payroll user group meeting (including an ERS Q&A regarding Group 3 Retirement employees) will be held March 26, 9–11 a.m.
A CAPPS Financials user group meeting will be held March 28, 9–10:30 a.m.
See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information. The agenda for each meeting will be available a few days before the meeting.
March 15 is the maintenance and corrections deadline for the fiscal 2024 second-quarter Military (formerly Veteran) Workforce Summary Reports (Dec. 1 to Feb. 29). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 18 and must be submitted by March 26.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
The audited State of Texas Annual Comprehensive Financial Report (ACFR) for the fiscal year ending Aug. 31, 2023, is now available. This report presents the financial position and results of operations for Texas state government in accordance with generally accepted accounting principles as prescribed by the Governmental Accounting Standards Board.
For federal relief funds authorized by the American Rescue Plan Act (ARPA) (HR 1319) and awarded during the 88th Legislature, the Comptroller established Appropriation 21319 for all revenue and expenditure activity relating to these funds. Contact your appropriation control officer to request activation of Appropriation 21319.
See Coronavirus Relief of 2020 Federal Funding Accounting Policy for the State of Texas (FPP A.048) for more information.
State agencies and institutions of higher education must report payables and binding encumbrances for second-quarter fiscal 2024 appropriations by March 30.
Quarterly certification must be entered in the online form.
See Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.