State agencies and institutions of higher education must report payables and binding encumbrances for first-quarter fiscal 2024 appropriations by Dec. 30.
Quarterly certification must be entered in the online form.
See Important Dates in the Reporting Guidelines of Encumbrance Reporting and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.
Bound copies of the 2024-25 General Appropriations Act (GAA) are not on sale at this time. The Comptroller’s office will issue an announcement once the bound/printed copies are available for purchase.
See Conference Committee Report, House Bill 1, General Appropriations Bill for an electronic copy.
State agencies are responsible for collecting and depositing earned federal funds (EFF) and indirect cost reimbursements to the General Revenue Fund. Effective Sept. 1, the EFF collection totals have been updated per the General Appropriations Act (GAA).
See Earned Federal Funds and Indirect Cost Reimbursements to the General Revenue Fund (APS 023) (FPP A.017) for defined conditions and deadlines.
Contact your agency’s appropriation control officer with any questions.
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for September through November will be available on DAFR8190 and DAFR8200 on Dec 9.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
Dec. 15 is the maintenance and corrections deadline for the fiscal 2024 first-quarter Military (formerly Veteran) Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 19. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 19 and must be submitted by Dec. 29.
See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
The State of Texas Annual Cash Report for fiscal 2023 is now available. The report presents the state’s financial condition and details revenues and expenditures on a cash basis, as required by Texas Government Code, Section 403.013.
Effective Jan. 2, 2024, all agencies must process their own reversals and reclamations via the new DDEP web application. Employees who monitor direct deposit payments for their agencies and submit direct deposit reversals and reclamations should attend a DDEP webinar. Webinars cover step-by-step instructions for processing, editing and deleting direct deposit reversals, and for using payment search functions.
No registration is required. For webinar dates and access information, see DDEP Training Webinars.
Contact Payment Services for more information.
A combined CAPPS HR/Payroll and Financials user group meeting will be held Nov. 30, 9–11 a.m.
See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information. The meeting agenda will be available a few days before the meeting.
The Comptroller’s office will be closed for business on Wednesday, Nov. 22; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 21 processing cycle.
There will be no warrant distribution on Nov. 23 or 24. Warrants from the Nov. 22 and Nov. 24 processing cycles will be available for distribution on Monday, Nov. 27.
See Payment Distribution for warrant pickup requirements.
When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar.
Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
A Direct Deposits – Reversals and Reclamations (DDEP) web application and the automation of direct deposit returned money were implemented in phases via Application Change Request (ACR) 60027 and ACR 60227 when the final phase migrated in January 2023.
Effective Jan. 2, 2024, agencies must process their own reversals and reclamations via DDEP. See ACR 60027 for more information, the DDEP Web Application for step-by-step instructions, and Direct Deposit Payments Made in Error for DDEP policy and procedure updates.
Contact Payment Services with questions.
The Comptroller’s office will be closed for business on Wednesday, Nov. 22; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 21 processing cycle.
There will be no warrant distribution on Nov. 23 or 24. Warrants from the Nov. 22 and Nov. 24 processing cycles will be available for distribution on Monday, Nov. 27.
See Payment Distribution for warrant pickup requirements.
When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar.
Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
Entering procurement and travel card transactions in USAS or CAPPS Financials requires special considerations for timely payment reconciliation.
Agencies should review the procedures for entering credit card information in the USAS and CAPPS invoice number fields as detailed in the section on central billed account (CBA) and corporate liability individual billed account (CLIBA) numbers in USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023).
See Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043) (login required) for more information. Contact Expenditure Assistance with questions.