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“What’s New” on FMX

January, 2024

USAS and CAPPS Confidentiality Indicator

To make payment information available to the public promptly, the Comptroller’s office must be able to distinguish between confidential and nonconfidential payments. State agencies and institutions of higher education must mark confidential transactions to protect payee confidentiality, per USAS and CAPPS Confidentiality Indicator (FPP E.045).

The agency or institution submitting a transaction is responsible for determining confidentiality. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552).

An agency or institution that marks a transaction as confidential should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.

Updated USAS T-Code Sorts and Reference Information

For updated USAS documentation, see:

First-Quarter Audit Reports

Fiscal 2024 first-quarter expenditure audit reports are available. See the Audit page for forms, fiscal policies and procedures, and audit contact information.

Subscribe via GovDelivery for quarterly email notifications of audit reports posted.

Warrant Distribution Delayed Due to Inclement Weather

Due to inclement weather, warrant pickup will be available on Tuesday, Jan. 16 from noon – 2 p.m. Agencies may call the Payment Services help desk at (512) 936-8138 to confirm that warrants are available for distribution.

Comptroller Manual of Accounts Updated

Effective Jan. 1, substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009), reflecting legislation passed by the 88th Legislature, Regular Session, and resulting from the Nov. 7, 2023, election for Texas constitutional amendments.

The Manual of Accounts provides current information on state agencies, appropriated funds, and accounts and object codes for recording accounting transactions.

CAPPS User Group Meetings

A CAPPS HR/Payroll user group meeting will be held Jan. 23, 9–11 a.m.

A CAPPS Financials user group meeting will be held Jan. 25, 9–10:30 a.m.

See CAPPS HR/Payroll User Group Meetings or CAPPS Financials User Group Meetings for more information. The agenda for each meeting will be available a few days before the meeting.

Reminder – Request Form 1099 by Jan. 30

Jan. 30 is the last day to adjust the 1099-reportable data and request 1099s in USAS.

Payments of $600 or more to a non-corporate payee for services or interest during a calendar year must be reported to the Internal Revenue Service on on Form 1099-MISC (miscellaneous), Form 1099-NEC (nonemployee compensation) or Form 1099-INT (interest income).

See USAS Procedures for 1099 Reporting for Calendar Year 2023 (FPP E.001) for more information.

Economic Stabilization Fund Fiscal Brief Now Available

The Economic Stabilization Fund (ESF) fiscal brief has been updated for the 2024-25 biennium. The ESF fiscal brief provides background information, key facts, how the ESF is funded, and calculation of the fund cap. Additionally, the ESF history table provides comprehensive data including historical revenues, expenditures, and maximum and ending balances since the fund’s inception in 1990 to the current biennium.

Reminder – Mileage Reimbursement Rate Increase

Effective Jan. 1 to Dec. 31, 2024, the maximum mileage reimbursement rate for state employee travel in a personal vehicle has increased to 67 cents per mile (up from 65.5 cents in 2023). This rate is consistent with the Internal Revenue Service’s standard mileage rate.

See Current Rates and Transportation: Mileage in Personal Vehicle in Textravel for more information.