State agencies and institutions of higher education must report payables and binding encumbrances for first-quarter fiscal 2021 appropriations by Dec. 30 to the Comptroller’s office.
Quarterly certification must be entered in the online form.
See Important Dates in the Reporting Guidelines of Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.
USPS will be unavailable all day Saturday, Dec. 12, while we conduct the calendar year-end (CYE) file split.
All USPS payrolls finalized after the 2020/2021 file split must have a warrant date in calendar year 2021 and will be reflected in the 2021 files.
See the schedule in USPS Calendar Year-End Close Process (FPP R.014) and Splitting Files in the USPS Calendar Year-End Close Manual for more information.
Contact the USPS help desk at (512) 463-4008 or your agency’s assigned USPS representative with questions.
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for September through November will be available on DAFR reports 8190 and 8200 on Dec. 9.
See Hotel Occupancy Tax Quarterly Refund(FPP B.006) for more information.
The TexPayment Resource Payment Processing Policy has been updated to include expanded warrant information. The following warrant policies are based on state statutes, administrative rules and/or internal Comptroller policies and procedures:
Contact Payment Services with questions.
State agencies that receive, spend or administer revenue held outside the state’s treasury (local funds) are required to submit financial data on those funds to the Comptroller’s office.
Fiscal 2021 projected data must be submitted by Dec. 11 using the updated Excel reporting spreadsheet provided in Requirements for Local Operating Funds and Associated Local Funds (FPP S.009).
See Additional reporting requirements per the GAA (Art. IX, Sec. 17.09) in the Agency Requirements section of FPP S.009.
According to 2020-21 General Appropriations Act requirements, any state agency that receives, spends or administers revenue held outside the state’s treasury (local funds) is required to submit financial data on those funds to the Comptroller’s office.
Fiscal 2021 projected data must be submitted by Dec. 11 using the updated Excel reporting spreadsheet provided in Requirements for Local Operating Funds and Associated Local Funds (FPP S.009).
See Additional reporting requirements per the GAA (Art. IX, Sec. 17.09) in the Agency Requirements section of FPP S.009.
Dec. 15 is the maintenance and corrections deadline for the fiscal 2021 first quarter Veteran Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 23.
See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
A combined CAPPS HR/Payroll and CAPPS Financials user group webinar will be held Nov. 19, 9-11 a.m. See the CAPPS Financials User Group Meetings or the CAPPS HR/Payroll User Group Meetings pages for the agenda and webinar information.
All mainframe systems (USAS, TINS, SPRS, USPS, SPA, HRIS) and CAPPS web services will be unavailable on Saturday, Nov. 21, from 7 a.m. until 7 p.m. for scheduled hardware maintenance. CAPPS systems will remain available during this time.
The Comptroller’s office will be closed for business on Wednesday, Nov. 25; however, Payment Services will distribute warrants from 8-10 a.m. for the Nov. 24 processing cycle. There will be no warrant distribution on Nov. 26 or 27.
See Payment Distribution for warrant pickup requirements.
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment.
Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
The State of Texas Annual Cash Report for fiscal 2020 is now available. The report presents the state’s financial condition and details revenues and expenditures on a cash basis, as required by Government Code, Section 403.013.
The Internal Revenue Service (IRS) added a new form 1099-NEC for non-employee compensation, previously reported in box 7 on the 1099-MISC (miscellaneous), and repurposed several boxes on the 1099-MISC. To reduce the burden on agencies for corrections, the Comptroller's office will run a program to make the changes in USAS for calendar year 2020 and update the USAS D10 field before Jan. 1, 2021.
State agencies and institutions of higher education reporting compensation in box 1 (non-employee compensation) of the 1099-NEC form must file with the IRS by Feb. 1, 2021. Forms will be available for pickup at the Comptroller’s office each Tuesday and Friday from Jan. 5-29 and on Monday, Feb. 1.
See USAS Procedures for 1099 Reporting for Calendar Year 2020 (FPP E.001) for instructions on requesting 1099 data from USAS.
A new time reporting code (TRC), FMLAH, is now available in CAPPS to track holiday hours that should be counted against an employee’s available FMLA balance.
When an employee is on FMLA for the days during a week in which there is a holiday (included on either the Texas holiday schedule or an agency-specific holiday schedule), the employee, manager, time administrator or super user can use FMLAH or another FMLA-eligible TRC on the timesheet. Please note:
As part of this new TRC, the CAPPS team has:
Request desk aids at Capps.Cgc.Ba@cpa.texas.gov. Authorized agency Level 1 staff may also see SR 22409 – FMLA Holiday Calculation in the Application Service Provider Solution Center.
All mainframe systems (USAS, TINS, SPRS, USPS, SPA, HRIS) and CAPPS web services will be unavailable on Saturday, Nov. 21, from 7 a.m. until 7 p.m. for scheduled hardware maintenance. CAPPS systems will remain available during this time.
Mainframe data extracts and reports that are scheduled to run during this outage will need to be processed after maintenance is completed. CAPPS batch jobs that interface with mainframe systems will be placed on hold and run after 7 p.m. on Saturday.
Note: CAPPS agencies should not process any new hires while the web service is down, as the interface will not occur.
USPS will be unavailable all day Saturday, Dec. 12, during the calendar year-end (CYE) file split.
All USPS payrolls finalized after the 2020/2021 file split must have a warrant date in calendar year 2021 and will be reflected in the 2021 files.
See the schedule in USPS Calendar Year-End Close Process (FPP R.014) and Splitting Files in the USPS Calendar Year-End Close Manual for more information.
Contact the USPS help desk at (512) 463-4008 or your assigned USPS representative with questions.
The Comptroller’s office will be closed for business on Wednesday, Nov. 25; however, Payment Services will distribute warrants from 8-10 a.m. for the Nov. 24 processing cycle. There will be no warrant distribution on Nov. 26 or 27.
See Payment Distribution for warrant pickup requirements.
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays calendar are excluded when determining the direct deposit settlement date of a payment.
Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.
If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.