The annual USAS profile rollover occurs June 19. The process automatically creates new profiles for fiscal year (FY) and appropriation year (AY) 2022, based on existing FY21 and AY21 profiles.
See USAS Profile Rollover (FPP Q.007) for more information.
To prepare for the June 19, 2021, rollover to fiscal 2022, the Comptroller’s office will transmit USAS Profile Review and Cleanup Reports to agencies June 3-10.
The reports:
Contact your financial reporting analyst with report questions. Contact the Comptroller’s help desk at (512) 463-HELP (4357) if you need retransmission of the reports.
See USAS Profile Review and Cleanup Procedures (FPP A.031) for more information.
State agencies and institutions of higher education must report payables and binding encumbrances for third quarter fiscal 2021 appropriations by June 30 to the Comptroller’s office.
Quarterly certification must be entered in the online form.
See Encumbrance Report and Lapsing of Appropriations (APS 018) (FPP A.019) for more information.
Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.
The hotel occupancy tax refund for March through May will be available on DAFR reports 8190 and 8200 June 9.
See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.
The new CAPPS identity and access management (IAM) platform, Texas.gov Digital Identity Solution (TDIS), deploys for CAPPS Production Monday, June 7.
Note: Once live, IAM/TDIS will be the only way to access CAPPS Central applications. Agencies should ensure all staff is aware of this and prepared to complete enrollment.
All agency personnel should receive an account enrollment email from no-reply@myaccess.dir.texas.gov. Users who do not receive the email should check their spam folders and trash. Agencies should tell users to expect the email and to know it is not a phishing attempt.
Users should follow the email’s instructions to complete the account setup. The email link will only be active until 5 p.m. Wednesday, June 9. Users whose link expires, or who do not receive the enrollment email or cannot complete the login process, must contact their agency’s delegated administrator(s).
CAPPS Central agency IT departments should confirm these TDIS sender emails are not subject to agency quarantine rules:
These email domains are active now for staff using non-production environments (such as UAT, Recruit S01, Business Objects QA, etc.) and will be used for all agency staff when IAM/TDIS goes live June 7. TDIS emails from these domains include the account enrollment email, multi-factor authentication actions, account/profile change notifications and more.
Monitor CAPPS IAM/TDIS for updates and resources related to IAM/TDIS implementation. The IAM presentations from the CAPPS user groups are also available for both Financials and HR/Payroll in the meeting pages, listed by date under Past Meetings.
In accordance with Government Accounting Standards Board (GASB) guidelines, the Comptroller’s office is renaming the State of Texas Comprehensive Annual Financial Report to the State of Texas Annual Comprehensive Financial Report (ACFR) starting with the fiscal 2021 report.
Note: Fiscal Management is currently updating documentation and systems to reflect this name change. Prior year audited reports posted on the Comptroller’s Transparency website will not be updated.
State agencies and institutions of higher education should follow the Direct Deposit Checklist before setting up, changing or cancelling direct deposit instructions.
If your agency creates its own online direct deposit authorization or custom form, Payment Services must approve your agency’s form before it is implemented. See Approval Required for Alternative Methods.
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems.
Note: If you or your IT support already downloaded and installed BlueZone Web-to-Host 5.2 from FMX, you must upgrade to the latest 7.1 version. If your agency or office has its own licensed version of BlueZone or another 3270 emulator, you can continue using it to connect to the Comptroller’s mainframe.
See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions.
Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007, or contact information technology support at your agency for help.
For state agencies and institutions of higher education, the monthly and twice-monthly payrolls are due by the seventh workday before payday.
Submitting payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution.
See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2022 payroll due dates and direct deposit schedule.
June 15 is the maintenance and corrections deadline for the fiscal 2021 third quarter Veteran Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23.
See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
Unclaimed property transferred to the state includes property that might belong to state agencies or institutions of higher education. Money not claimed by May 31 will be deposited into unappropriated general revenue.
See Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division.
Letter of authorization (LOA) signature lists currently on file for HRIS, SPRS, USPS and CAPPS expire May 31.
By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA signature list form. Beginning June 1, only newly authorized state employees may request data changes.
See Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009) for forms and instructions.
Each agency must complete the short (two-minute) GASB 87 Questionnaire by May 31 to identify the software the agency will use to implement GASB Statement No. 87 – Leases, and to update its GASB contact information. See the AFR Reporting Requirements’ GASB Questionnaires page or contact your financial reporting analyst for more information.
Agencies with supplemental appropriations made by Senate Bill (SB) 500, 86th Legislature, Regular Session have been contacted by an appropriation control officer about any remaining balances.
Obligated funds must be encumbered or accrued by June 5 in USAS with an effective date of May 31 to allow expenditure over the next two fiscal years. Any balances not encumbered or accrued will lapse.
Contact your appropriation control officer with questions.
A combined CAPPS HR/Payroll and CAPPS Financials user group webinar will be held May 25, 9-11 a.m. See CAPPS Financials User Group Meetings or CAPPS HR/Payroll User Group Meetings for information. The agenda and meeting materials will be posted one day before the meeting.
The following FMX Financial Reporting reference topics have been updated with fiscal 2020 information:
Contact your financial reporting analyst with any questions.
All customers using BlueZone Web-to-Host 5.2 must upgrade to the latest version, 7.1, by June 1, when the current version will be decommissioned on Comptroller systems.
Note: If you or your IT support already downloaded and installed BlueZone Web-to-Host 5.2 from FMX, you must upgrade to the latest 7.1 version. If your agency or office has its own licensed version of BlueZone or another 3270 emulator, you can continue using it to connect to the Comptroller’s mainframe.
See Requirements for Transmitting Comptroller Information (FPP N.007) (login required) for more information and installation instructions.
Agencies and institutions may also use other TN3270E emulation software equivalent to BlueZone. See Alternative Emulator Configuration Settings (login required) in FPP N.007, or contact information technology support at your agency for help.