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“What’s New” on FMX

February, 2020

Fiscal 2019 CAFR Now Available

The State of Texas Comprehensive Annual Financial Report (CAFR) is published to provide a thorough picture of the state’s financial condition. The report is compiled from information in the statewide financial systems and individual agency annual financial reports.

The CAFR includes financial statements for the primary government and the component units of the state, management’s discussion and analysis, and a statistical data section.

CAPPS System Updates on FMX

The following CAPPS system updates are now on FMX:

Contact your Level 1 support staff for more information.

Hotel Occupancy Tax Refund Reports Available March 9

Agencies that reimburse employees for state-related hotel stays are due a refund for hotel occupancy taxes. USAS automatically generates the refunds each quarter.

The hotel occupancy tax refund for December through February will be available on DAFR reports 8190 and 8200 on March 9.

See Hotel Occupancy Tax Quarterly Refund (FPP B.006) for more information.

Reminder – Vendor Number Changes in USAS

Effective March 31, the vendor numbers used for the processing of two types of USAS transactions will change. Agencies must update their internal systems to prepare for these vendor number changes. Agencies have the option to start using the new numbers immediately. However, after March 31, the previous numbers and all their mail codes will be inactive and cannot be used to process payments or accounting transactions.

  • The vendor number for Replenishing Petty Cash will be 31001035687.000, replacing 38880026539.000.
  • The vendor number for Summary Cost Allocation Transfers will be 31001035695.000, replacing 38880025705.000.

Contact Payment Services with questions.

New CAPPS Landing Page and Dashboard

On April 6, a new CAPPS Production landing page and dashboard will replace the current portal.

After login, the new landing page defaults to the employee self-service dashboard with multiple tiles for various user options based on each user’s profile. New navigation menus will replace current favorites and “breadcrumbs.” The CAPPS Support team is working with designated agency support staff through a user acceptance testing process to prepare for this change.

Agency Level 1 support staff received a desk aid with additional details on these changes. Users may contact their agency’s support staff for more information.

These changes will be a topic at the February and March CAPPS user group meetings.

Texas Comptroller Manual of Accounts Updated

Substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The Manual of Accounts provides information on state agencies, appropriated funds, accounts and object codes used to record accounting transactions.

The updates reflect legislation passed by the 86th Legislature, Regular Session, that took effect Jan. 1.

Second Quarter Veteran Workforce Summary Reports Due

March 13 is the maintenance and corrections deadline for the fiscal 2020 second quarter Veteran Workforce Summary Reports (Dec. 1 to Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 17 and must be submitted by March 24.

See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.

CAPPS User Group Meeting Feb. 25

A CAPPS HR/Payroll and Financials user group meeting will be held Feb. 25, 9–11 a.m. in the William B. Travis Building, Room 1-100.

See the CAPPS Financials User Group Meetings or the CAPPS HR/Payroll User Group Meetings pages for the agenda and webinar information.

Changes in SECC Designated Charities

As of February 2020, certain State Employee Charitable Campaign (SECC) charities are no longer eligible for payroll deducted donations. See Changes in Eligibility of Charities as of February 2020.

Selecting the USAS and CAPPS Confidentiality Indicator

To publish payment information promptly, the Comptroller’s office must be able to distinguish confidential and non-confidential payments. State agencies and institutions of higher education must properly mark confidential transactions to protect payee confidentiality as specified in USAS and CAPPS Confidentiality Indicator (FPP E.045).

The agency or institution submitting a transaction is responsible for determining confidentiality. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552).

An agency or institution that marks a transaction as confidential should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.