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Glenn Hegar  ·  Texas Comptroller of Public Accounts

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August, 2018

AFR Review and General Revenue Reconciliation Ad Hoc Reports

Beginning Tuesday evening, Sept. 4, AFR-related reports will run and electronically transmit on a daily basis. Agencies may save or print their reports daily, if needed. Each day’s information is superseded on the following business day by the next transmission.

For more information, contact your financial reporting analyst.

ReminderHRIS Reappointments Due Soon

Institutions of higher education must report certain information about jobs and reappointments at the beginning of each fiscal year. Submit reappointment information via electronic file transfer (EFT) by:

  • Sept. 5: EFT #1 — Classifications and Carriers
  • Sept. 7: EFT #2 — Reappointments for Fiscal 2019
  • Sept. 14: EFT #3 — Terminations for Fiscal 2018

The HRIS September maintenance deadline is Oct. 7. See HRIS Higher Education Reporting Procedures for Reappointments (FPP M.003) for reappointment details and instructions.

Note: Fiscal Management still requires an HRIS EFT Specifications form (73-162) for EFT #1, 2 and 3 during the fiscal year reappointment process.

SPA/AFR Reconciliation Deadlines Approaching

Each state agency (and institution of higher education choosing to report to SPA) is required to annually reconcile SPA ending balances with its annual financial report (AFR) by certifying SPA fiscal balances and Note 2 using the Capital Asset Note Submission System (CANSS) web application. Due dates are:

  • Sept. 28 – Simplified reporting agencies
  • Oct. 20 – Full reporting agencies
  • Nov. 1 – Consolidated university systems (applies only to institutions of higher education choosing to report to SPA)

See Chapter 2  "SPA Fiscal Year-End Reconciliation and Certification of Fiscal Balances" in the SPA Process User’s Guide (FPP N.005) for more information.

External Institutions of Higher Education Must Report Property Transfers

Sept. 20 is the deadline to enter all property transfers between external and internal agencies in SPA so simplified reporting agencies can complete their fiscal year-end reconciliations.

Transfers between two external agencies cannot be entered into SPA. If your institution made any applicable transfers, submit the fiscal year-end External Agency Transfers In and Out (Excel) spreadsheet to by:

  • Oct. 20 for external institutions of higher education
  • Nov. 1 for external consolidated university systems

See Chapter 7 "Transferring Property" in the SPA Process User’s Guide for complete instructions.

Reminder – Complete All 2018 GASB Questionnaires by Aug. 15

All simplified and full reporting agencies are required to complete and submit every GASB Questionnaire by Aug. 15, 2018. The Reporting Requirements’ GASB Questionnaires page provides:

  • Descriptions of each GASB questionnaire (links to each interactive GASB questionnaire will be emailed directly to each agency)
  • PDF previews of each questionnaire
  • More information regarding GASB requirements within the AFR website

If you have questions about any GASB questionnaire, contact your financial reporting analyst.

Glenn Hegar
Texas Comptroller of Public Accounts
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