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Glenn Hegar  ·  Texas Comptroller of Public Accounts

USAS User’s Manual
Chapter 12 – Understanding Financial Tables (continued)

Importance Of Posting Levels To Funding Edits

Relationship Between Posting Levels and Funding Edits

The following four-step scenario explains the important relationship between posting levels and funding edits.

At the beginning of last fiscal year, agency XYZ set the posting-level indicators of the Agency Budget table to control its internal budget transactions by comptroller object. So, when users enter transactions, USAS posts the comptroller object from those transactions to the Agency Budget table’s control key.

Then, during the same fiscal year, the agency decided to change its policy. The agency set the posting-level indicators for the Agency Budget table’s control key.

Then, during the same fiscal year, the agency decided to change its policy. The agency set the posting level indicators for the Agency Budget table’s control key. USAS looks in the Agency Budget table for matching records (as shown in Step 4 of the funding-edit steps) and finds none. Why? Because the agency had previously posted comptroller object numbers in the control key, not program codes.

With no data posted at the program level, USAS performs the funding-edit algorithms (as shown in Step 5 of the funding-edit steps) for the Agency Budget table. The outcome: USAS displays a funding error indicating that no budget is established.

Note: This is only one of many problems users may encounter if they don’t understand how USAS is posting their financial data.

Chapter 12 Continued

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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