USAS User’s Manual –
Chapter 12 – Understanding Financial Tables (continued)
Financial Tables
Primary Financial Tables
The Primary financial tables in USAS are:
- Appropriation table
- Cash Control table
- Agency Budget table
- Agency/Fund table
- Grant table
- Project table
- Document table
- Contract table
Appropriation Table
The Appropriation table enables users to record, monitor, and control appropriations at the level they are awarded.
Cash Control Table
The Cash Control table enables users to monitor expenditures to verify that enough fund-cash exists to fund disbursements.
Agency Budget Table
The Agency Budget table enables users to account for and control internal agency budgets.
Agency/Fund Table
The Agency/Fund table enables users to monitor excess collected revenue balances across appropriations for agency/appropriated fund or agency/fund combinations. This table contains high-level appropriation information for inquiry.
Grant and Project Tables
Grant and Project tables enable users to account for grant and project expenditures, encumbrances, and revenues. Specific grants or projects indicate budget, expenditure, and receipt transactions. These tables can maintain expendable and billable.
Document Table
The Document table enables users to maintain document-level balances for control and provides operating and planning information for those General Ledger accounts requiring document-level support, such as accounts receivables and encumbrances. Receivables and encumbrances are established and maintained on a document-by-document basis.
Contract Table
The Contract table enables users to monitor expenditures to make sure they do not exceed the amount budgeted for the contract. This table posts encumbrance and expenditure transactions.
