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What's New? on FMX

February, 2018

Hotel Occupancy Tax Refund Reports Available March 9

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. USAS automatically generates the refunds each quarter.

Hotel occupancy tax refunds for December through February will be available on DAFR reports 8190 and 8200 on March 9.

For more information, refer to Hotel Occupancy Tax Quarterly Refund (FPP B.006).

USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked

The Texas Comptroller of Public Accounts’ ability to accurately distinguish confidential and non-confidential payments is critical in making payment information promptly available to the public. State agencies and institutions of higher education must ensure that confidential transactions are properly marked to protect payee confidentiality as stipulated by USAS and CAPPS Confidentiality Indicator (FPP E.045).

Under state law, it is the responsibility of the agency or institution submitting a transaction to determine the confidentiality of the transaction. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552).

When an agency or institution marks a transaction confidential, they should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.

Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports

March 15 is the maintenance/corrections deadline for the fiscal 2018 Second Quarter Veteran Workforce Summary Reports (Dec. 1 – Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16.

The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23

For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

Order Copies of the GAA Now

Agencies can purchase bound copies of the 2018–19 General Appropriations Act (GAA) for $15 per book, including postage.

All orders must be prepaid and made online with an interagency transaction voucher (ITV) or by check.

Distribution of the printed copies is expected to begin the week of March 12.

Reminder — Current Forms Always Available on FMX

Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated.

The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms.

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