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What's New? on FMX

April, 2018

Encrypt Confidential Emails to Fiscal Management

State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information.

Email is not a secured transmission. Confidential information must not be sent in the body of an email, but included as an encrypted attachment as prescribed by your agency’s information security policy.

Refer to Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004) for details.

Accounting Policy Meeting Scheduled for April 30

An accounting policy meeting will be held April 30, 1 – 4 p.m. in the William B. Travis Building, Room 1-100.

See the Accounting Policy Meeting page for the agenda and webinar instructions.

Semiannual Verification of Users’ Security Access Levels Due May 2

Security coordinators are required to certify that their records are up to date through a semiannual security verification process that is concurrent for all Fiscal Management applications.

If you have questions, email

Fiscal 2017 Summary of Federal Expenditures by State Agency and Single Audit Report Package Now Available

The following Reference section items in the FMX Financial Reporting topic area have been updated with fiscal 2017 information:

For questions, contact your financial reporting analyst.

Reminder – Warrant Pickup Authorization Form Due by April 20

Every two years, the Texas Comptroller of Public Accounts’ Fiscal Management Division requires an updated Agency Authorization for Warrant Pickup form (74-189) from state agencies and institutions of higher education.

All authorizations now on file terminate at 5 p.m. on April 30, with new forms becoming effective May 1. Agencies and institutions must return the completed original authorization form to Payment Services no later than close of business April 20. If an agency’s renewal form is not on file by May 1, 2018, warrants will not be distributed for that agency.

For more information and the form, go to Authorization for Warrant Pickup.

New State Employment History Application Available

The Comptroller’s office has a new secure web application to assist state agency and institution of higher education human resource officers with researching state of Texas employment history. The information contained in the application can be used to assist hiring decisions.

Access to the new application must be requested through your agency's security coordinator and should be limited to human resource officers in need of specific employment-related data.

For complete information and a link to the new application, go to the State of Texas Employment History Application page.

User Group Meeting for Payroll Systems

The multi-system user group meeting is scheduled for April 2410 – 11 a.m. in the Travis Building, Room 1-100.

All system user groups will be combined to include USPS, SPRS, HRIS, CAPPS Central and CAPPS Hub. The primary topics will be emergency leave and the new State of Texas Employment History web app.

See Payroll Systems User Group Meetings for the meeting agenda, which includes teleconferencing instructions and contact information.

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