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“What’s New” on FMX

February, 2016

Second Quarter Payables and Binding Encumbrances Must Be Reported by March 30

State agencies and institutions of higher education must report payables and binding encumbrances for second quarter fiscal 2016 appropriations no later than March 30 to the Texas Comptroller of Public Accounts.

Quarterly certification must be entered in the online form.

For more information, see Encumbrance Report and Lapsing of Appropriations (APS 018).

Hotel Occupancy Tax Refund Reports Available March 9

Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter.

The hotel occupancy tax refund for December through February will be available on the DAFR8190 and DAFR8200 reports on March 9.

For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006).

NASACT Middle Management Conference

The National Association of State Auditors, Comptrollers and Treasurers’ (NASACT) Middle Management Conference will be held April 12–14 in Austin. Texas state government employees are invited to attend. The Texas Comptroller of Public Accounts and State Auditor’s Office are co-hosts for this event.

  • Who should attend: emerging leaders in state government financial management, auditing and training
  • Registration Deadline: April 1, 2016
  • CPE Credits: 20 (recommended)
  • Cost: $425.00

For detailed information, see the conference flyer and the NASACT website. If you have additional questions, contact Rob Coleman, Conference Co-Chair, at (512) 463-7630.

USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked

The Texas Comptroller of Public Accounts’ ability to accurately distinguish confidential and non-confidential payments is critical in making payment information promptly available to the public. State agencies and institutions of higher education must ensure that confidential transactions are properly marked to protect payee confidentiality as stipulated by USAS and CAPPS Confidentiality Indicator (FPP E.045).

Under state law, it is the responsibility of the agency submitting a transaction to determine the confidentiality of the transaction. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552). When an agency marks a transaction confidential, the agency should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure.

Substantive Changes Made to Comptroller Manual of Accounts

Several substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The list of changes includes entries that have been added, deleted or significantly modified.

The manual provides current information on state agencies, appropriated funds and accounts and object codes to be used in properly recording accounting transactions.

For questions, please contact

Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports

March 15 is the maintenance/corrections deadline for the fiscal 2016 Second Quarter Veteran Workforce Summary Reports (Dec. 1 – Feb. 29). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23.

For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038).

Reminder — Use the Current Forms Available on FMX

Do you need to submit a form to Fiscal Management? Visit the Forms page or appropriate topic page on FMX to ensure you submit the current version.

The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic.

Note: Previously downloaded copies or stored links may not provide up-to-date forms.

Tax Implications for Donated Sick Leave

The 84th Legislature enacted House Bill 1771, which added Government Code Section 661.207, to provide state employees with severe illness or who have family members with severe illness access to sick leave in excess of what is available through the state employee sick leave pool.

The Comptroller’s office has been asked if this recently enacted provision creates tax consequences for the donor or the recipient.

For more information, see Tax Implications for Donated Sick Leave.