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Breadcrumbs

USPS Process Guide –
Chapter 9: Deductions –
HN1LN – Stopping/Changing 401(k) Loan Repayments

Screen: HN1LN
Prerequisites: The information is provided monthly by ERS and is based on an FTP file provided by the third party vendor. USPS will utilize this file to generate Report 978. This report generates for all agencies during the first week of each month but is dependent upon when the file is provided to ERS by the third party vendor.

The data on Report 978 can be manually entered or automatically uploaded. The agency can request to have Report 978 uploaded into USPS by submitting a Letter of Authorization (LOA) to change the “Auto Load DCP File From ERS” field on the Agency Processing Options (H0CUS) screen.
Key Fields: AGENCY, EMP SSN, PLAN ID, VENDOR ID
Step Stop Action
1 Access HN1LN.
2 Enter R in the SUBCOMMAND field.
3 Enter the following fields as required:
STOP DATE (Required)
Enter the date to stop the loan repayment amount. (This is usually the last day of the pay period or the employee’s term date.)
DED FREQ (Required)
Enter 00 to turn off the frequency.
4 Press ENTER to process the transaction.
Step Change Action
1 Access HN1LN.
2 Enter I in the SUBCOMMAND field for the record that needs to be changed.
3 Enter the following fields as required:
AGENCY (Key)
EMP SSN (Key)
PLAN ID (Key)
VENDOR ID (Key)
START DATE (Required)
Enter the date to begin the new loan deduction. (This is usually the first day of the pay period or the employee’s hire date.)
DED FREQ (Required)
Enter the frequency of the deduction.
00 Turn off deduction.
01 Deduct on the first pay period of the month.
02 Deduct on the second pay period of the month.
09 Deduct every pay period of the month.
MTHLY LOAN REPAY (Required)
Enter the amount of the employee’s new monthly loan repayment (for semi-monthly employees enter half of the monthly amount).
4 Press ENTER to process the transaction.