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USPS Process Guide – Chapter 9 – Deductions
HMTU1 – Group Insurance Participant Information

Screen: HMTU1
Prerequisites: None
Key Fields: AGENCY, EMPLOYEE SSN, EFF DATE
Note:
  • Use this screen only if there is insufficient time to do entry in ERS and have it transferred to USPS before the final payroll is run. USPS does not feed ERS, so any entry done on HMTU1 must also be entered into ERS OnLine.
  • This screen also displays the history of an employee’s insurance coverage by effective date. To scroll through records to determine when a particular change occurred, access HMTU1 using only the AGENCY and EMPLOYEE SSN key fields.
  • Rehired employees with a hire date in the same fiscal year as the termination will automatically have an HMTU1 record created by USPS with no coverages and a “TRM” transaction code.
Step Action
1
Access HMTU1.
2
Enter R or I in the SUBCOMMAND field.
3
Enter the following fields, as necessary:
AGENCY (Key)
EMPLOYEE SSN (Key)
EFF DATE (Key)

Enter the effective date of the election or change in the employee’s coverage.

Note: If making changes with an effective date earlier than the current pay period, overriding or refunding the premium may be necessary.

1ST ACT DT (Only required for new enrollments, automatic enrollments and reenrollments)
Enter the employee’s first active duty date.
INS SALARY (Only required for new enrollments, automatic enrollments and reenrollments)

Enter the monthly insurance salary amount as of Sept. 1 of the current fiscal year or the employee’s hire date, whichever is later. The system uses this field to calculate certain premiums.

Note: The system does not verify this field. Be sure that all applicable pays are included and that the salary reflects the correct FTE.

BIRTHDATE (Display)
The birthdate from HIDU1.
ERS/USPS STATUS (Display)
The first part of this field displays the status of the transaction as received from ERS.
C Conversion
E ERS original
O ERS overlay
U USPS original
V USPS overlay

The second part of this field displays the status of the transaction in USPS.

B Processed
C Conversion
P Pending
BENEFITS STATUS (Optional)
The benefit status code from ERS.
  Blank Field None
A Active  
D Deceased  
L LWOP  
P FMLA  
R Retired  
T Term  

Note: A Benefits status change to FMLA will not modify state-paid or employee insurance amounts. However, a benefits status change on or off LWOP or FMLA will cause optional life and imputed income to be reevaluated.

CURR POSITION (Display)
The org code from the most current HNH record (prior to or as of the system processing date) for job number one.
PARTICIPANT TYPE (Required)
ESO Full-time elected state official
FTE Full-time employee
HEO Full-time optional retirement emp
HET Full-time teachers retirement emp
PTE Part-time employee
PTO Part-time optional retirement emp
PTT Part-time teachers retirement emp
TSG Full-time TSG

Note: Participant type changes the system to modify deduction information. For example, PTE (under 20hrs a week) causes the state share to be divided in half and one half is added into the employee’s share.

TRANSACTION CODES (Required)

Enter a value indicating the type of update you wish to perform.

Note: If the change does not affect the employee’s net pay or taxables, it is preferable to make an entry in ERS insurance system and let it populate USPS during normal transmission. Therefore, not all valid values are given below. See Decode Table 853 for all values.

CAN Cancellation
CNV Conversion
DCH Dependent change
DCL Declination
EOI Evidence of insurability
FYE Fiscal year-end rollover
MCV Member coverage change
NEN New enrollment
PTC Participant type change
RES TexFlex reset
SAL Insurance salary change
TFR Transfer
CURR POSITION (Display)
The org code from the most current HNH record (prior to or as of the system processing date) for job number one.
CARRIER (Required for health and dental)

For health, the health carrier information must come from ERS.

For dental, enter a value indicating the employee’s dental carrier. Enter NO if you do not want to select a carrier.

Note: Health carrier, health level and vision cannot be entered or updated on HMTU1. If there is insufficient time to do entry in ERS and have it transferred to USPS before the final payroll is run, an LOA may be processed to enter the health carrier and health level with a valid ERS online screen print.

AMOUNT (Required for AD&D coverage)
Enter the amount of AD&D coverage specified on the employee’s multipurpose form.
LEVEL (Required)

Enter a value indicating the level of coverage as specified on the employee’s multipurpose form.

Health
NO Not Selected (All other values must come from ERS OnLine or an LOA is required to update this field.)
Dental
MO Employee only
MS Employee and spouse
MC Employee and children
MF Employee and family
NO Not Selected
Tobacco Premium
CO Children only
MC Employee and children
MF Employee and family
MO Employee only
MS Employee and spouse
NO Not selected
SC Spouse and children
SO Spouse only
Optional Life
NO Not Selected
E1 Election I
E2 Election II
E3 Election III
E4 Election IV
Dependent Life
Y Yes
N No
Vol AD&D
NO Not Selected
MO Employee only
MF Employee and family
Short Term Disability
NO Not Selected
ST Short term
Long Term Disability
NO Not Selected
LT Long Term
PREMIUM (Display)
The employee cost of the coverage selected.
UPD (Display)
Displays a Y if a change needs processing.
LAST UPDATED (Display)
Displays the system date that the change to the insurance coverage was entered.
ST HSA/UPD (Display)
Or
OPTOUT/UPD (Display)

If ST HSA/UPD is displayed, then this field indicates the state’s monthly cost for the employee’s health insurance coverage. If OPTOUT/UPD is displayed, then this field indicates the Opt-Out credit amount ($60.00 for a full-time employee or $30.00 for a part-time employee).

Note: For employees certified for the Opt-Out credit, USPS will accept the information from ERS and apply it to the HMTU1 record. The Health row will display with a NO and will remain protected. The PARTICP TYPE, DENTAL, and VOL AD&D fields will also be protected for an employee qualifying for the Opt-Out credit to ensure the premium amounts and state paid amounts are reflected appropriately for the employee based on their adjusted coverage cost.

TOTAL EMPLOYEE COST (Display)
Displays the total amount the employee will pay for insurance.
ST PD/UPD (Display)
Displays the total state cost for insurances.
CREATE DATE (Display)
Displays the total state cost for insurances.
ACTION DT (Display)

The latest date a field on this HMT row was updated. The update could be initiated by daily report 999 (ERS insurance system), by online data entry to HMTU1, by Report 032 processing of HMTU1, by FYE rollover or by CYE imputed income recalculation.

Note: Corrections and retroactive changes will not update the payroll deductions for prior periods. If the election or correction is still current, it will produce the correct deduction for future pay periods (as long as the current record reflects the corrected information). If corrections or retroactive elections require additional monies from, or a refund to, the employee, appropriate entries on the Payroll Administration screen(s) should be made to deduct premiums or refund excessive deductions. Payroll adjustments are also required to fix over- and under-credits for the state contribution towards the group insurance plan.

Note: Entries made to HMTU1 with effective dates after the current payroll processing month will not be sent to HØZUC until the night after month-end clears have run.

Note: The UPD field will contain a value of Y if a change has been entered for that coverage and it has not yet been processed in the nightly cycle by report 32.

4
Press Enter to process the transaction.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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