AGENCY
(Key)
EMPLOYEE SSN
(Key)
EFF DATE
(Key)
-
Enter the effective date of the election or change in the employee’s coverage.
-
Note: If making changes with an effective date earlier than the current pay period, overriding or refunding the premium may be necessary.
1ST ACT DT
(Only required for new enrollments, automatic enrollments and reenrollments)
- Enter the employee’s first active duty date.
INS SALARY
(Only required for new enrollments, automatic enrollments and reenrollments)
-
Enter the monthly insurance salary amount as of Sept. 1 of the current fiscal year or the employee’s hire date, whichever is later. The system uses this field to calculate certain premiums.
-
Note: The system does not verify this field. Be sure that all applicable pays are included and that the salary reflects the correct FTE.
BIRTHDATE
(Display)
- The birthdate from HIDU1.
ERS/USPS STATUS
(Display)
- The first part of this field displays the status of the transaction as received from ERS.
C |
Conversion |
E |
ERS original |
O |
ERS overlay |
U |
USPS original |
V |
USPS overlay |
The second part of this field displays the status of the transaction in USPS.
B |
Processed |
C |
Conversion |
P |
Pending |
BENEFITS STATUS
(Optional)
- The benefit status code from ERS.
|
Blank Field |
None |
A |
Active |
|
D |
Deceased |
|
L |
LWOP |
|
P |
FMLA |
|
R |
Retired |
|
T |
Term |
|
Note: A Benefits status change to FMLA will not modify state-paid or employee insurance amounts. However, a benefits status change on or off LWOP or FMLA will cause optional life and imputed income to be reevaluated.
CURR POSITION
(Display)
- The org code from the most current HNH record (prior to or as of the system processing date) for job number one.
PARTICIPANT TYPE
(Required)
-
ESO |
Full-time elected state official |
FTE |
Full-time employee |
HEO |
Full-time optional retirement emp |
HET |
Full-time teachers retirement emp |
PTE |
Part-time employee |
PTO |
Part-time optional retirement emp |
PTT |
Part-time teachers retirement emp |
TSG |
Full-time TSG |
Note: Participant type changes the system to modify deduction information. For example, PTE (under 20hrs a week) causes the state share to be divided in half and one half is added into the employee’s share.
TRANSACTION CODES
(Required)
-
Enter a value indicating the type of update you wish to perform.
-
Note: If the change does not affect the employee’s net pay or taxables, it is preferable to make an entry in ERS insurance system and let it populate USPS during normal transmission. Therefore, not all valid values are given below. See Decode Table 853 for all values.
CAN |
Cancellation |
CNV |
Conversion |
DCH |
Dependent change |
DCL |
Declination |
EOI |
Evidence of insurability |
FYE |
Fiscal year-end rollover |
MCV |
Member coverage change |
NEN |
New enrollment |
PTC |
Participant type change |
RES |
TexFlex reset |
SAL |
Insurance salary change |
TFR |
Transfer |
CURR POSITION
(Display)
- The org code from the most current HNH record (prior to or as of the system processing date) for job number one.
CARRIER
(Required for health and dental)
For health, the health carrier information must come from ERS.
For dental, enter a value indicating the employee’s dental carrier. Enter NO if you do not want to select a carrier.
Note: Health carrier, health level and vision cannot be entered or updated on HMTU1. If there is insufficient time to do entry in ERS and have it transferred to USPS before the final payroll is run, an LOA may be processed to enter the health carrier and health level with a valid ERS online screen print.
AMOUNT
(Required for AD&D coverage)
- Enter the amount of AD&D coverage specified on the employee’s multipurpose
form.
LEVEL
(Required)
Enter a value indicating the level of coverage as specified on the employee’s multipurpose form.
Health
-
NO |
Not Selected (All other values must come from ERS OnLine or an LOA is required to update this field.) |
Dental
-
MO |
Employee only |
MS |
Employee and spouse |
MC |
Employee and children |
MF |
Employee and family |
NO |
Not Selected |
Tobacco Premium
-
CO |
Children only |
MC |
Employee and children |
MF |
Employee and family |
MO |
Employee only |
MS |
Employee and spouse |
NO |
Not selected |
SC |
Spouse and children |
SO |
Spouse only |
Optional Life
-
NO |
Not Selected |
E1 |
Election I |
E2 |
Election II |
E3 |
Election III |
E4 |
Election IV |
Dependent Life
-
Vol AD&D
-
NO |
Not Selected |
MO |
Employee only |
MF |
Employee and family |
Short Term Disability
-
NO |
Not Selected |
ST |
Short term |
Long Term Disability
-
NO |
Not Selected |
LT |
Long Term |
PREMIUM
(Display)
- The employee cost of the coverage selected.
UPD
(Display)
- Displays a
Y
if a change needs processing.
LAST UPDATED
(Display)
- Displays the system date that the change to the insurance coverage was entered.
ST HSA/UPD
(Display)
Or
OPTOUT/UPD
(Display)
If ST HSA/UPD is displayed, then this field indicates the state’s monthly
cost for the employee’s health insurance coverage. If OPTOUT/UPD is displayed,
then this field indicates the Opt-Out credit amount ($60.00 for a full-time employee
or $30.00 for a part-time employee).
Note: For employees certified for the Opt-Out credit,
USPS will accept the information from ERS and apply it to the HMTU1 record. The
Health row will display with a NO and will remain protected. The PARTICP TYPE
,
DENTAL
, and VOL AD&D
fields will also be protected for an employee qualifying
for the Opt-Out credit to ensure the premium amounts and state paid amounts are
reflected appropriately for the employee based on their adjusted coverage cost.
TOTAL EMPLOYEE COST
(Display)
- Displays the total amount the employee will pay for insurance.
ST PD/UPD
(Display)
- Displays the total state cost for insurances.
CREATE DATE
(Display)
- Displays the total state cost for insurances.
ACTION DT
(Display)
The latest date a field on this HMT row was updated. The update could be initiated by daily report 999 (ERS insurance system), by online data entry to HMTU1, by Report
032 processing of HMTU1, by FYE rollover or by CYE imputed income recalculation.
Note: Corrections and retroactive changes will not update the payroll deductions for prior periods. If the election or correction is still current, it will produce the correct deduction for future pay periods (as long as the current record reflects the corrected information). If corrections or retroactive elections require additional monies from, or a refund to, the employee, appropriate entries on the Payroll Administration screen(s) should be made to deduct premiums or refund excessive deductions. Payroll adjustments are also required to fix over- and under-credits for the state contribution towards the group insurance plan.
Note: Entries made to HMTU1 with effective dates after the current payroll processing month will not be sent to H0ZUC until the night after month-end clears have run.
Note: The UPD field will contain a value of Y if a change has been entered for that coverage and it has not yet been processed in the nightly cycle by report 32.