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USPS Process Guide –
Chapter 9: Deductions –
HN1UA – Setting Up 457 or 403(b) Contributions

Screen: HN1UA
Prerequisites: The information is provided monthly by ERS and is based on an FTP file provided by the third party vendor. USPS will utilize this file to generate Report 978. This report generates for all agencies during the first week of each month but is dependent upon when the file is provided to ERS by the third party vendor.

The data on Report 978 can be manually entered or automatically uploaded. The agency can request to have Report 978 uploaded into USPS by submitting a Letter of Authorization (LOA) to change the “Auto Load DCP File From ERS” field on the Agency Processing Options screen (H0CUS).
Key Fields: AGENCY, EMP SSN, PLAN ID, VENDOR ID, START DATE

Note: If permitted by user security, newly inserted HN1 can be deleted if it is done on the same day it was entered, or if H0Z for the deduction does not exist.

Step Set Up Action
1 Access HN1UA.
2 Enter I in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
EMP SSN (Key)
PLAN ID (Key)
457 Deferred Compensation Program
403 Annuity Program (specific agencies only)
VENDOR ID (Key)
Enter 9999 for Plan ID 457 Deferred Compensation Program. A list of valid vendors for all other programs can be located on HMSU1.
START DATE (Required)
Enter the date to begin the deduction. (This is usually the first day of the pay period or the employee’s hire date.)
STOP DATE (Required)
This field should be 00/00/0000 if deduction should be taken.
DED FREQ (Required)
Enter the frequency of the deduction.
00 Turn off deduction.
01 Deduct on the first pay period of the month.
02 Deduct on the second pay period of the month.
09 Deduct every pay period of the month.
DED PERCENT (Used only for 457 9999 vendor)
Enter the percentage of the employee’s salary to be contributed each pay period or enter an amount in the FA Amount field.
AMOUNT (Required)
Enter the amount of the deduction to be withheld each pay period (for semi-monthly employees enter half of the monthly amount).
CHANGE REASON IND (Optional)
RO Rollover
OE One-time election
CU Catch up
HW Hardship withdrawal
CATCH-UP YEAR (Required if change reason indicator = CU)
ANNUAL CATCH-UP AMOUNT (Required if change reason indicator = CU)
 
4 Press ENTER to process the transaction.