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USPS Process Guide –
Chapter 9: Deductions –
H0ZUC, HNYU4 – Charitable Contribution Deductions (60)

Screen: H0ZUC, HNYU4
Prerequisites:

An authorization form signed by the employee.

Note: At any time during a campaign year, a state employee may authorize a change in the charitable contribution amount to be deducted from the employee’s salary during that year. An employee should not change the charitable organization during the campaign year.
Key Fields: AGENCY, EMPLOYEE SSN, DED NO, SUB NUM
Step Action
1 Access H0ZUC and follow steps 2–6, or access HNYU4 directly and follow steps 4–6.
2

Enter I in the SUBCOMMAND field of a blank row and enter deduction number 60 to insert a new record.

– OR –

Enter R in the SUBCOMMAND field of the appropriate record to change or stop an existing deduction.

– OR –

Enter D in the SUBCOMMAND field of the appropriate entry to delete that entry.

Note: An HNY entry can be deleted only if the following criteria are met:
  1. Both the MTD and YTD fields on the HNY screen for the deduction/sequence number are zeroes.
  2. There are no corresponding HNZ entries for the deduction/sequence numbers.
3 Press Enter. This automatically links to HNYU4.
4 Enter R, D, or I in the SUBCOMMAND field.
5 Enter the following fields as required:
AGENCY (Key)
EMPLOYEE SSN (Key)
DED NO (Key)
SUB NUM (Key)

Enter a value indicating the deduction subnumber. Updated records display in sequential order.

Note: Only three active deduction subnumbers are allowed per calendar year.

CHARITY (Display)
The PAY DESCRIPTION field from HO4U1 (Charity).
VENDOR ID (Display)
The TINS payee identification number.
CUR AMT (Required)

Enter the dollar amount to deduct from the employee’s pay.

Note: This amount should be the total amount for the two-digit charity code.

FRQ (Required)
00 Do not take this deduction
01 Deduct on the first pay period of the month (monthly)
02 Deduct on the second pay period of the month (semimonthly)
START DATE (Required)

Enter the pay period date the deduction starts.

Note: START DATE defaults to the employee’s next payroll begin date if already paid regular pay for the current processing period, with the ability to override. If the employee has never been paid regular pay, the START DATE will default to the employee's employment date (if in the current processing period) or the first day of the current processing period with the ability to override.

VENDOR NAME (Display)
The name established for the charitable organization on TINS.
FUT AMT (Optional)

Enter the amount to be withheld per pay period for the new calendar year.

Note: You can only enter a value in this field between September 1st (when the Charitable Campaign begins) and the Calendar Year-End Split (which occurs mid-December). At Calendar Year-End Split, the dollar amount in the FUT AMT field will be moved to the CUR AMT field for the appropriate SUB NUM and all other related fields on the row will be populated with the appropriate information.

This field will become protected after the Calendar Year-End Split (from mid December) until August 1st of each calendar year. If you need to set up a deduction during this time frame, use the CUR AMT field to do so.

END DATE (Required)
Enter the date the deduction ends. Defaults to 11/30/XXXX of the current calendar year.
6

Press Enter to process the transaction.

Note: If linked, after pressing Enter, the system automatically returns to H0ZUC. Press Enter again to complete the process.