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USPS Process Guide –
Chapter 9: Deductions –
H0ZUC, HNYU1, HOEU1 – Child Support Deductions (14)

Screens: H0ZUC, HNYU1, HOEU1
Prerequisites:

Court order to garnish employee’s wages.

Note: Texas Law does not authorize voluntary deductions for child support from state employee’s pay. A court order is required. For additional information, see Child Support Withholding and Fees under Texas Payroll/Personnel Resource (FPP F.027).

For payments sent by a single direct deposit transaction by agency for child support payable to the Texas State Disbursement Unit (TxSDU), use the vendor number set up on HO4U1 for the Texas Disbursement Unit to establish the deduction for an employee. For Texas, the child support addenda vendor number is 33023023022033. Do not establish a mail code in TINS for an employee.

For non-TxSDU payments, a new mail code must be established for an employee on TINS before USPS can accept a new setup and generate payments for the third-party payee. Follow the TINS procedures to set up a new mail code for the employee. If you have questions, please call Payment Services at (512) 936-8138.

You must receive a new court order to change or stop the child support deduction (unless there is a stop date on the original court order).

Agencies may utilize Report 599, a transmittal letter for child support payments by setting an address code on HOEU1 and adding Report 599 to HPRPT. Agencies choosing not to use transmittal letters should bypass HOEU1.
Key Fields: AGENCY, EMPLOYEE SSN, DEDUCTION NO (HOEU1)
Step Action
1

Access HOEU1.

– OR –

If not utilizing transmittal letters, proceed to Step 5.
2

Enter I or R in the SUBCOMMAND field.

Note: Records can be deleted with a D in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
EMPLOYEE SSN (Key)
DEDUCTION NO (Key)
14 Child Support
ADDRESS CODE (Required)

Enter a three-character, numeric code that identifies the third-party payee name and address. This field defaults to 000.

Note: This field can be used to build Report 599, a transmittal letter to child support payees. If agencies choose not to use the transmittal letters, this field should remain 000.

PAYEE NAME (Required)

Enter the name of the third-party payee.

Note: If agencies choose not use Report 599 as a transmittal letter, this field should remain blank (spaces).

ADDRESS LINE 1 (Required)
Enter the first line of the third-party payee address.
ADDRESS LINES 2–4 (Optional)
CITY (Required)
Enter the city of the third-party payee address.
STATE (Required)
Enter the two-digit state code of the third-party payee address. Press F2 for valid values (Decode Table 820).
ZIP CODE (Required)

Enter the ZIP code of the third-party payee address.

Note: CITY, STATE, and ZIP CODE are validated against TINS for accuracy.
4 Press Enter to process the transaction.
Key Fields: AGENCY, EMPLOYEE SSN, SUB NUM (HNYU1)
Step Action
5 Access H0ZUC and follow steps 6-10, or access HNYU1 directly and follow steps 8–10.
6

Enter I in the SUBCOMMAND field of a blank row and enter deduction number 14 to insert a new record.

– OR –

Enter R in the SUBCOMMAND field of the appropriate record to stop or change an existing deduction.

– OR –

Enter D in the SUBCOMMAND field of the appropriate entry to delete that entry.

Note: An HNY entry can be deleted only if the following criteria are met:
  1. Both the MTD and YTD fields on the HNY screen for the deduction/sequence number are zeroes.
  2. There are no corresponding HNZ entries for the deduction/sequence numbers.
7 Press Enter. This automatically links you to HNYU1.
8 Enter R, D, or I in the SUBCOMMAND field.
9 Enter the following fields as required:
SUB NUM (Required)
Enter a number that distinguishes this from other child support deductions. It is customary to start with 001 and add numbers as necessary.
VENDOR NUMBER (Required)
For payments to be sent by single direct deposit to the Texas State Disbursement Unit (TxSDU), use the HO4U1 vendor number 33023023022033 or for non-TxSDU payments, enter the payee’s 11-digit TINS identification number with the third party payee’s three-digit mail code. The use of vendor numbers not yet established in TINS will result in a fatal error.

Note: For attorneys fees and court costs (Type 4), always set up or use an employee-related mail code in TINS. Type 4 must always be submitted by warrant with the appropriate detail.

PERIOD AMT (Required)

Enter the amount to withhold each pay period as specified in the court order.

Note: Regardless of the amounts on HNYU1, the maximum amount of child support that will be automatically calculated to withhold on the payroll can not be greater than the product of the guaranteed net and the calculated disposable wages. Disposable wages are the gross wages reduced by the sum of the deduction amounts required by law, union dues, mandatory contributions for retirement, and health insurance coverage for employee and children.

FRQ (Required)
00 Do not take this deduction
09 Deduct on every pay period
START DT (Required)

Enter the pay period start date.

Note: The START DATE defaults to the employee’s next payroll begin date if already paid regular pay for the current processing period, with the ability to override. If the employee has never been paid regular pay, the START DATE defaults to the employee's employment date (if in the current processing period) or the first day of the current processing period with the ability to override.

VENDOR NAME (Required)
Enter the name of the third-party payee as set up in TINS.
ADDR CODE (Required)

Enter a three digit code to identify the name and address where the payment is to be mailed. Address codes are established on the third party address table (HOEU1) screen. This field defaults to 000.

Note: This field can be used to build Report 599, a transmittal letter for child support payments. If agencies choose not to use the transmittal letter, this field should remain 000.

TYP (Required)

Enter a value to indicate the type of child support and/or spousal maintenance identified in the order. This field determines the priority of the deduction with the lower number having the higher priority. The available disposable earnings are first allocated equally among all current child support amounts (Type 0), then equally across all current combined spousal maintenance amounts (Type 1), then equally across all past due child support amounts (Type 2), then equally across all past due combined spousal maintenance amounts (Type 3), and then equally across all attorney fees and court costs resulting from an action to enforce the child support court order (Type 4).

0 Current child support
1 Current combined spousal maintenance
2 Past due child support
3 Past due combined spousal maintenance
4 Attorney fees/costs

Note: Type 4 (Attorney fees/costs) must always be submitted by warrant to the Texas State Disbursement Unit (TxSDU).

END DATE (Optional)
Indicates the pay period end date.
CASE ID (Required/Optional)
Enter the child support case identifier. Either the case ID or the cause number must be entered. The case ID and cause number should both be entered when provided.
CAUSE NO (Required/Optional)
Enter the cause number for child support order. Either the case ID or the cause number must be entered. The case ID and cause number should both be entered when provided.
MED (Required/Optional)
Enter a value to indicate whether the employer offers medical insurance coverage. Valid values are: Y (Yes), N (No) or blank. A value of Y or N is required if the deduction will be payable to a state disbursement unit (SDU).
10

Press Enter to process the transaction.

Note: After pressing Enter, the system sets up deduction 14 (child support) on H0ZUC, if the START DATE is not beyond the current payroll month.

Note: If linked, after pressing Enter, the system automatically returns to H0ZUC. Press Enter again to complete the process.