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USPS Process Guide – Chapter 9 – Deductions
HUDU1 – Employee Deduction Overrides

Screen: HUDU1
Prerequisites: An HØZUC row must be established for the deduction being adjusted. The frequency does not have to be turned on.
Key Fields: AGENCY, BATCH NUMBER, PAGE NUMBER
Step Action
1
Access HUDU1.
2
Enter I in the SUBCOMMAND field.
3
Enter the following fields as required:
AGENCY (Key)
BATCH NUMBER (Key)
Enter a user-defined number to group common transactions for editing and processing. This number identifies the batch of pay transactions. The same number is used in the BATCH NUMBER field on HRSUB to identify, balance, and release the batch.
PAGE NUMBER (Key)
Enter a different page number for each new screen of transactions.
EMPLOYEE NUMBER (Required)
Enter the employee’s SSN with two leading zeros (the last digit of the SSN fills the TCD field).
TRN (Display)
Indicates the type of transaction being performed. Displays 8 (deduction override).
DED NO (Required)
Enter the number for the deduction.
SUB NO (Optional/Required)
Enter the sub-number/sequence to identify the specific deduction vendor to be overridden for certain deductions. (e.g. child support – Deduction 14.)
DATE FROM (Optional)
The date the pay period begins.
DATE TO (Optional)

The pay period end date.

Note: If the DATE FROM and DATE TO fields remain blank, the system defaults to the value from the PERIOD BEG/END DT field on HSCU1 (although it is not displayed on this screen). If the dates entered are later than the HSCU1 date, the transaction is recycled to the pending file.

DEDUCTION AMOUNT (Required)
Enter the amount to withhold for this deduction (the system assumes two decimal places).
ADJ (Required)
Enter a value which determines if the deduction amount is a replacement, an increase or a decrease.
Blank field Withhold in place of the standard amount
+ Withhold in addition to the standard amount
Decrease the standard amount (do not decrease the amount below zero)

Note: When adjusting a percentage deduction, enter the total amount to be withheld for the deduction in the DEDUCTION AMOUNT field and a “ ” (blank) in the ADJ field.

VENDOR NO (Display)
Indicates the payee identification number from TINS.
VENDOR NAME (Display)
Indicates the payee name used to establish a third party vendor record from TINS.
4

Press Enter to process the transaction.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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