USPS Reports Guide –
USPS Reports by Number –
Report 978 ERS Transmitted DCP Election Changes
This report lists information sent by vendor to ERS regarding deferred compensation changes for the next month.
Report Criteria
| Category | Benefits Administration |
|---|---|
| Distribution | Agency |
| Frequency | Monthly |
| Form | 1 |
| Databases Used | H0B, H0C, HID, HNK, HN1, H10, HCM, HNH |
| Selection Criteria | All transactions on the ERS file. |
| Produce Output? | Yes |
| Request Screen | Not requestable by the agencies. Automatically runs after file received. |
| Posting Report? | Yes |
| Additional Notes |
Report Headings
- ORG CODE HNH.ORGCODE
- Displays the employee’s organization code.
- EMPLOYEE NAME HID.RPTNAME
- Displays the employee’s name.
- EXCEPTION MESSAGE (FROM FILE)
- Displays the DCP Election Change discrepancies.
- PAYFRQ H0B.FREQUENCY
- Displays a “M” for monthly or an “S” for semi-monthly pay frequency.
- EMPLOYEE SSN HOB.EMPLOYEENO
- Displays the employee’s SSN.
- DCP TYPE (FROM FILE)
- Displays the plan type 401, 457, 401L/457L, 401R and 457R.
- ACTION (FROM FILE)
- Displays the action that needs to be taken or has been taken.
- SCREEN DERIVED
- Displays the screen to use to make the requested changes.
- AMOUNT (FROM FILE)
- Displays the monthly amount sent over from the vendor. If the employee is paid semi-monthly, then half the amount is entered on the screen.
- PERCENT (FROM FILE)
- Displays the percentage to be contributed each pay period.
- C/U IND
- Displays a new value if there is a change to the catch-up indicator.
- START DT (FROM FILE)
- Displays the date to start the deduction.
- END DT (FROM FILE)
- Displays the date to stop the deduction.
Sample Reports
DCP File Auto Loaded from ERS
REPORT: 978 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/XXXX
ERS TRANSMITTED DCP ELECTION CHANGES--FAILED UPDATES RUN TIME: 12:26:42
FOR THE MONTH OF OCTOBER 20XX
EMPLOYEE NAME C/U
ORG CODE EXCEPTION MESSAGE FRQ SSN TYPE ACTION SCREEN AMOUNT PERCENT IND START DT END DT
----------- ------------------------------ --- --------- ---- -------- ------- ---------- ------- ----- ---------- ----------
12201000000 XXXXX X. XXXXX M XXXXXXXXX 401 INSERT HN1U1 XX/XX/20XX
MUST HAVE PERCENT OR AMOUNT
12301000000 XXXXXXX X. XXXXXX M XXXXXXXXX 457 INSERT HN1UA 100.00 2.00 XX/XX/20XX
MUST BE PERCENT OR AMOUNT NOT BOTH
TOTAL FAILED UPDATES FOR AGENCY: 2
REPORT: 978 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/XXXX
ERS TRANSMITTED DCP ELECTION CHANGES--SUCCESSFUL UPDATES RUN TIME: 12:26:42
FOR THE MONTH OF OCTOBER 20XX
EMPLOYEE NAME C/U
ORG CODE EXCEPTION MESSAGE FRQ SSN TYPE ACTION SCREEN AMOUNT PERCENT IND START DT END DT
----------- ------------------------------ --- --------- ---- -------- ------- ---------- ------- ----- ---------- ----------
12201000000 XXXXX X. XXXXX M XXXXXXXXX 401 INSERTED HN1U1 50.00 XX/XX/20XX
12301000000 XXXXXXX X. XXXXXX M XXXXXXXXX 457 INSERTED HN1UA 8.00 XX/XX/20XX
12401000000 XXX XXXXXXXXXXXX M XXXXXXXXX 401L INSERTED HN1LN 230.00 XX/XX/20XX
TOTAL RECORDS UPDATED FOR AGENCY: 3
TOTAL RECORDS FOR AGENCY: 5
DCP File Not Auto Loaded from ERS
REPORT: 978 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/XXXX
ERS TRANSMITTED DCP ELECTION CHANGES--ERROR REPORT RUN TIME: 12:26:42
FOR THE MONTH OF OCTOBER 20XX
EMPLOYEE NAME C/U
ORG CODE EXCEPTION MESSAGE FRQ SSN TYPE ACTION SCREEN AMOUNT PERCENT IND START DT END DT
----------- ------------------------------ --- --------- ---- -------- ------- ---------- ------- ----- ---------- ----------
12201000000 XXXXX X. XXXXX M XXXXXXXXX 401 INSERT HN1U1 90.00 XX/XX/20XX
PERCENT CANNOT EXCEED 80 PERCENT
12301000000 XXXXXXX X. XXXXXX M XXXXXXXXX 457R INSERT HN1R7 50.00 2.00 XX/XX/20XX
MUST BE PERCENT OR AMOUNT NOT BOTH
TOTAL INVALID CHANGES FOR AGENCY: 2
REPORT: 978 UNIFORM STATEWIDE PAYROLL/PERSONNEL SYSTEM PAGE: 1
AGENCY: XXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX RUN DATE: XX/XX/XXXX
ERS TRANSMITTED DCP ELECTION CHANGES RUN TIME: 12:26:42
FOR THE MONTH OF OCTOBER 20XX
EMPLOYEE NAME C/U
ORG CODE EXCEPTION MESSAGE FRQ SSN TYPE ACTION SCREEN AMOUNT PERCENT IND START DT END DT
----------- ------------------------------ --- --------- ---- -------- ------- ---------- ------- ----- ---------- ----------
12201000000 XXXXX X. XXXXX M XXXXXXXXX 401 INSERTED HN1U1 150.00 XX/XX/20XX
12301000000 XXXXXXX X. XXXXXX M XXXXXXXXX 401R INSERTED HN1R1 22.00 XX/XX/20XX
TOTAL VALID CHANGES FOR AGENCY: 2
TOTAL RECORDS FOR AGENCY: 4