| Step |
Action |
| 1 |
Access H0ZUC and follow steps 2–6, or access HNYU7 directly and follow steps 4–6. |
| 2 |
Enter I in the SUBCOMMAND field of a blank row and enter deduction number 21 to insert a new record.
– OR –
Enter R in the SUBCOMMAND field of the appropriate record to change or stop an existing deduction.
– OR –
Enter D in the SUBCOMMAND field of the appropriate entry to delete that entry.
Note: An HNY entry can be deleted only if the following criteria are met:
- Both the MTD and YTD fields on the HNY screen for the deduction/sequence number are zeroes.
- There are no corresponding HNZ entries for the deduction/sequence numbers.
|
| 3 |
Press Enter. This automatically links to HNYU7. |
| 4 |
Enter R, D, or I in the SUBCOMMAND field. |
| 5 |
Enter the following fields as required:
AGENCY (Key)EMPLOYEE SSN (Key)DED NO (Key)SUB NUM (Key)-
Enter the deduction subnumber assigned to the vendor on HO4U1. SUB NUM 000-499 are used for student loans. SUB NUM 500-999 are used for administrative wage garnishments.
-
Note: To find the subnumber of the desired student loan or
administrative wage garnishment vendor, enter the following information on the
command line:
GD __________0,D,021_______________________ON HO4U1
Scroll through by pressing Enter until
you find the desired vendor. Caution: The name of the vendor is on the 2nd line of the HO4U1 record. The vendor’s subnumber and VID are listed above the name.
FREQ (Required)-
| 00 |
Do not take this deduction |
| 01 |
Deduct on the first pay period of the month |
| 02 |
Deduct on the second pay period of the month |
| 09 |
Deduct on every pay period |
D-AMOUNT (This field or the D-PERCENT field is required)-
Enter the amount of the employee’s pay to be deducted as the student
loan or administrative wage garnishment payment.
-
Note: During the nightly batch
cycle, USPS will limit the maximum deduction for student loan or administrative
wage garnishment to the lesser of:
Disposable Income times 25% or the amount by which the employee’s
disposable earnings exceed 30 times the federal minimum hourly wage (see encode/decode
table 916).
Disposable Income = gross – (noncash pays + retirement + taxes)
GOAL-AMOUNT (Optional)- Indicates the total amount to be repaid.
START DATE (Optional)-
Indicates the date the deduction starts.
-
Note: START DATE defaults to the employee’s next payroll begin date if already paid regular pay for the current processing period, with the ability to override. If the employee has never been paid regular pay, the START DATE will default to the employee’s employment date (if in the current processing period) or the 1st day of the current processing period with the ability to override.
END DATE (Optional)- Indicates the date the deduction ends.
PRI (Required)-
Indicates the deduction payee order within subdeduction. This field identifies the sequence of deduction payee priority. The lower the number, the higher the priority. The priority can not be duplicated for multiple deductions and must be unique for each deduction.
-
Note: The employer is required to comply with the order(s) by deducting the required amount from the individual’s disposable pay. To correctly prioritize multiple Federal garnishment deductions, agencies should prioritize based upon the timing of receipt of the withholding order (the oldest order has the highest priority and should be assigned the lowest priority number).
D-PERCENT (This field or the D-AMOUNT field is required)- Enter the percentage of the employee’s pay to be deducted as the garnishment.
VENDOR NO/VENDOR NAME (Display)- The payee identification number and name established for the vendor on the Texas Identification Number System (TINS).
|
| 6 |
Press Enter to process the transaction.
Note: If linked, after pressing Enter, the system automatically returns to H0ZUC. Press Enter again to complete the process.
Note: If an employee has a bankruptcy (16) deduction, a federal garnishment (21) deduction cannot be entered.
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