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USPS Process Guide –
Chapter 9: Deductions –
HUEUD – Refunding Deductions

Screen: HUEUD
Prerequisites:

Deduction to be refunded must be set up on H0ZUC. The employee must have a status code of 01, 02, or 03 on H0BUS.

Note: If status code is 07, you must change the status to 03 on H0BUS.
Key Fields: AGENCY, BATCH NUMBER, PAGE NUMBER

Note: Use this screen to refund any deduction (except taxes, in which case HTQTA should be used) to any employee at any time. This action creates a supplemental payment for the employee. Pretax deduction refunds paid to employees not receiving regular pay on a payroll are taxed at the supplemental FIT tax rate (25 percent at time of printing). Using this screen to process a pretax deduction refund for an employee updates all tax and taxable fields related to the employee. For example, refunding a TexFlex deduction automatically adjusts FICA.

Note: If you are refunding a deduction that created a deduction warrant with the original payment to the employee (i.e. child support), the original deduction warrant still needs to be canceled with a payment cancellation voucher. In addition, verify the IT file in USAS to ensure all negatives have been cleared.

Step Action
1 Access HUEUD.
2 Enter I in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
BATCH NUMBER (Key)
Defaults to assigned batch number 9400, but you may override with any value from 9400 to 9499.
PAGE NUMBER (Key)
Enter a new page number for each new screen of transactions.
EMPLOYEE NUMBER (Required)
Enter the employee’s SSN with two leading zeros (the last digit of the SSN fills the TCD field).
TR (Display)
Displays 9 (special payment).
REF NO (Display)
Displays 94 (deduction refund) after the transaction is processed. This special pay number must be set up on H0WCP before use of this screen is allowed.
DED NUM (Required)
Enter the number of the deduction to be refunded from H0ZUC.
DED SEQ NO (Required if subdeduction)
If refunding a subdeduction, the SUB NUM value (as specified in the SUB NUM field on the appropriate HNY screen) must be entered in this field.
AMOUNT TO REFUND (Required)
Enter the amount of the deduction refund.
DATE FROM/TO (Optional)
The pay period date range (informational purposes only).
OLD WARRANT NUMBER (Optional)
The number of the payment from which the deduction was taken. This may also be any user-defined number.
4

Press Enter to process the transaction.

Note: The system does not recognize this transaction until the batch has been balanced and released on HRSUB (see Chapter 8 – Payroll Processing).