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USPS Process Guide – Chapter 9 – Deductions
HØZUC, HNYU8 – College Tuition/Savings Plan (59)

Screen: HØZUC, HNYU8
Prerequisites:

A contract with the Texas Guaranteed Tuition Plan (formerly the Texas Tomorrow Fund) or an enrollment form for the College Savings Plan or the Texas Tuition Promise Fund.

Note: The Texas Prepaid Higher Education Tuition Program offers several college savings plan options.

For more information, see Texas Payroll/Personnel Resource, Texas Prepaid Higher Education Tuition Program.

Key Fields: AGENCY, EMPLOYEE SSN, DED NO, SUB NUM

Note: Each child enrolled in the Texas Guaranteed Tuition Plan has an account number, so an employee with more than one contract can have more than one prepaid tuition deduction. For the College Savings Plan or the Texas Tuition Promise Fund, multiple accounts can be set up for an employee with multiple beneficiaries. Each beneficiary will have an individual account number.

Step Action
1
Access HØZUC and follow steps 2-6, or access HNYU8 directly and follow steps 4-6.
2

Enter I in the SUBCOMMAND field of a blank row and enter deduction number 59 to insert a new record.

– OR –

Enter R in the SUBCOMMAND field of the appropriate record to change or stop an existing deduction.

– OR –

Enter D in the SUBCOMMAND field of the appropriate entry to delete that entry.

Note: An HNY entry can be deleted only if the following criteria are met:
  1. Both the MTD and YTD fields on the HNY screen for the deduction/sequence number are zeroes.
  2. There are no corresponding HNZ entries for the deduction/sequence numbers.
3
Press Enter. This automatically links to HNYU8.
4
Enter I, R, or D in the SUBCOMMAND field.
5
Enter the following fields as required:
AGENCY (Key)
EMPLOYEE SSN (Key)
DED NO (Key)
SUB NUM (Key)
Enter a unique number that identifies each tuition deduction. The updated records display in sequential order. Sub Num 001–099 will be used for the Texas Guaranteed Tuition Fund. Sub Num 100–199 will be used for the Texas Tuition Promise Fund. Sub Num 500–599 will be used for the College Savings Plan.

Note: This is a user-defined value. It is not identified on HO4U1.

FREQ (Required)
00 Do not take this deduction
01 Deduct on the first pay period of the month
02 Deduct on the second pay period of the month
ACCOUNT NO (Required)
Enter the number of the employee’s prepaid tuition contract with the college tuition or savings plan.
DED-AMT (Required)
Enter the dollar amount of the deduction. Savings plan requires a minimum of $15.00 per month while the college tuition has no minimum.
START DATE (Required)

Indicates the date the deduction starts.

Note: START DATE defaults to the employee’s next payroll begin date if already paid regular pay for the current processing period, with the ability to override. If the employee has never been paid regular pay, the START DATE will default to the employee’s employment date (if in the current processing period) or the 1st day of the current processing period with the ability to override.

END DATE (Optional/Required when stopping a deduction)
Enter the date the deduction ends, but only if this date has been provided by the Texas Guaranteed Tuition Plan. This date cannot be more than 59 days in the future.
MTD-AMT (Display)
The dollar amount deducted for the month-to-date. This field automatically updates when you process a payroll.
VENDOR NO (Display)
The payee identification number for the these deductions as displayed on HO4U1.
YTD-AMT (Display)
The dollar amount deducted for the year. This field automatically updates when you process a payroll.
VENDOR NAME (Display)
Displays Texas Tomorrow Fund, the vendor for college tuition.
6

Press Enter to process the transaction.

Note: If linked, after pressing Enter, the system automatically returns to HØZUC. Press Enter again to complete the process.

Note: Deduction 59 is a post tax voluntary deduction. If an employee has college tuition and a savings plan in combination, the deduction will only occur when adequate net pay is available to cover the entire deduction. Deduction payments are produced in a warrant format and mailed by the agency.

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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