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USPS Process Guide – Chapter 9 – Deductions
HØBUI – Direct Deposit

Screen: HØBUI
Prerequisites:

You should have a direct deposit or paycard authorization form signed by the employee with verification of the routing and account numbers by the financial institution.

Note: When a direct deposit transaction is entered (new or changed), TINS is required to run a test deposit before it transmits into that account from a final payroll run. This requires a three-day waiting period (known as prenote) from the date the setup/change is entered until it becomes effective. The effective date of deposit, as found on TINS, refers to the payroll processing date, not the payment date. Therefore, if a TINS effective date shows 7/25/XX and the final payroll processes on 7/22/XX, that employee's direct deposit does not take effect until the next payment.

Key Fields: AGENCY, EMPLOYEE SSN
Step Action
1
Access HØBUI.
2

Enter R or I in the SUBCOMMAND field of the appropriate deduction.

Note: If an employee chooses to deposit part of his or her pay into a savings account, the savings is still considered a deduction. The checking must still be entered as 100.00% because the system recognizes a checking “deduction” as net pay.

If a savings deduction already exists and the employee wants to add a checking deduction, or vice versa, then you may change the AMOUNT field and/or the PERCENTAGE field on the existing deduction (without using R) by using I in the SUBCOMMAND field to insert the new deduction with the same transaction. This is treated as one transaction and only one maintenance history record is created because R is not used.

If the employee chose the paycard for direct deposit of net pay, it can only be set up as a checking account.

3
Enter the following fields as required:
AGENCY (Key)
EMPLOYEE SSN (Key)
FR (Required)
00 Turn off direct deposit (the employee receives a warrant)
09 Every payment is direct deposited
Note:
  • If you discontinue direct deposit and then restart it (either with the same account or a different one), the new setup requires another three-day prenote. If the employee is a direct transfer in, TINS does not prenote.
  • If employee is terminated, the direct deposit frequency will remain on for 60 days past term date (except for deceased employees termed with reason code 069). The frequency will turn off during the first USPS cycle without an approved payroll. Direct deposit can be turned off earlier by changing the frequency on this screen. A new hire will always begin employment with direct deposit deductions off for every new hire code.
  • If an employee with direct deposit transfers from one USPS agency to another USPS agency, the direct deposit information can be sent over to the receiving agency by HØBIN (Employee Transfer of Information) screen.
AMOUNT/PERCENT (Required)
Enter 100 (for 100 percent) if only the checking or savings deduction is used. Enter an amount in savings and 100 (for 100 percent) in checking when both deductions are used.
BANK TRANS NUMBER (Required)
Enter the bank’s nine-digit transit/routing number. (Do not enter dashes.)
BANK ACCOUNT NUMBER (Required)

Enter the employee’s bank account number. (Do not enter dashes.)

Note: Remove any extra zeros left at the end of the USPSBANK ACCOUNT NUMBER field.

4

Press Enter to process the transaction.

Note: A message appears, instructing you to press Enter to update. Press Enter again to process the transaction completely. Entry on this screen will set up deduction number 69 (savings) and/or 70 (checking) on HØZUC).

Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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