Skip to content
Breadcrumbs

USPS Process Guide –
Chapter 9: Deductions –
HODAJ – Employee Insurance Deduction Adjustments

Screen: HODAJ
Prerequisites: An H0ZUC row must be established for the deduction being adjusted. The frequency does not have to be turned on.
Key Fields: AGENCY, EMPLOYEE SSN, DED NO, SEQ NO
Step Action
1 Access HODAJ by using the agency number and employee number.
2 An I displays in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
EMPLOYEE SSN (Key)
DED NO (Key)
SEQ NO (Key)
ADJ BEGIN DAT (Optional)

The date the adjustment will begin.

Note: If this field remains blank, the system defaults to the first day of the employee’s next regular payroll period. If a monthly employee has been paid for the current month and this field is not entered, the date is set to the first of the next pay period. If a monthly employee has not been paid for the current month and this field is not entered, the date is set to the first day of the current month.

If a semimonthly employee has not been paid in the current month and this field is not entered, the date is set to the first day of the current payroll month. If a semimonthly employee has been paid for the second half of the current pay period and this field is not entered, the date is set to the first day of the next payroll month.

If an employee is hired in the current pay period and has not been paid and this field is not entered, the date is set to the employment date. If an employee is hired in the current pay period and has been paid and this field is not entered, the date is set to the beginning of the next pay period.

ADJ END DATE (Optional)

The date the adjustment will end.

Note: When the goal amount is reached, the last day of the pay period will be populated in the END DATE field. When creating another deduction adjustment with the same deduction number as a previous row, the END DATE will be populated on the previous adjustment row.

If the employee is monthly, the END DATE on the prior adjustment row will be the last day of the previous month based on the new adjustment row BEGIN DATE. If the employee is semimonthly, the END DATE on the prior adjustment row will be last day of the previous pay period based on upon the new adjustment row BEGIN DATE, either the last day of the prior month or the 15th of the current month.

AMOUNT (Required)
Enter the amount of the adjustment.
FREQ (Required)
Enter the frequency to which the adjustment is taken.
01 Deduct on the first pay period of the month
02 Deduct on the second pay period of the month
09 Deduct on every pay period.
GOAL AMOUNT (Required)
Enter the goal amount of the adjustment.
ADJ (Required)
Enter a value to determine if the deduction amount is a replacement, an increase or a decrease or if the deduction should be suppressed.
Blank field Withhold in place of the standard amount
+ Withhold in addition to the standard amount
– Decrease the standard amount (do not decrease the amount below zero)
S Suppress
4 Press Enter to process the transaction.