“What’s New” for SPRS

12/13/24	Reminder – Holiday Warrant Distribution Reminder – Holiday Warrant Distribution Tuesday, Dec. 24 through Thursday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed. Friday, Dec. 27: The Comptroller’s office will be closed; however, warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9 – 11 a.m. Wednesday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 31 cycle will be available Jan. 2. See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
12/13/24	Reminder – USAS/TINS File Submission Reminder – USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
12/13/24	Reminder – Direct Deposit Settlement Dates Reminder – Direct Deposit Settlement Dates To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. When financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
12/10/24	Update Contact Information for ACA 1094-C and 1095-C Update Contact Information for ACA 1094-C and 1095-C The Patient Protection and Affordable Care Act of 2010 (ACA) requires employers to offer affordable health insurance that provides minimum essential coverage to their full-time (and full-time equivalent) employees and their dependents or incur tax penalties. The Comptroller’s office has updated ACA 1094-C and 1095-C Reporting Requirements (FPP F.039) for calendar year 2024 reporting. Agencies should review this guidance for how it affects your agency. Your agency is responsible for 1094-C and 1095-C reporting. CAPPS Central agencies are required to update the Manage Agency Contact Info page in CAPPS by Dec. 31.
11/26/24	Holiday Warrant Distribution Holiday Warrant Distribution Tuesday, Dec. 24 through Thursday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed. Friday, Dec. 27: The Comptroller’s office will be closed; however, warrants from the Dec. 23, Dec. 24 and Dec. 26 cycles will be available from 9 – 11 a.m. Wednesday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 31 cycle will be available Jan. 2. See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
11/26/24	USAS/TINS File Submission USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
11/26/24	Direct Deposit Settlement Dates Direct Deposit Settlement Dates To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. When financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
11/15/24	Reminder – Warrant Distribution on Nov. 27 Reminder – Warrant Distribution on Nov. 27 The Comptroller’s office will be closed for business on Wednesday, Nov. 27; however, Payment Services will distribute warrants from 9 – 11 a.m. for the Nov. 26 processing cycle. There will be no warrant distribution on Nov. 28 or 29. Warrants from the Nov. 27 and Nov. 29 processing cycles will be available for distribution on Monday, Dec. 2. See Payment Distribution for warrant pickup requirements.
11/15/24	Reminder – Direct Deposit Settlement Dates Reminder – Direct Deposit Settlement Dates When determining the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
11/15/24	Reminder – USAS/TINS File Submission Reminder – USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
11/01/24	Warrant Distribution on Nov. 27 Warrant Distribution on Nov. 27 The Comptroller’s office will be closed for business on Wednesday, Nov. 27; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 26 processing cycle. There will be no warrant distribution on Nov. 28 or 29. Warrants from the Nov. 27 and Nov. 29 processing cycles will be available for distribution on Monday, Dec. 2. See Payment Distribution for warrant pickup requirements.
11/01/24	Direct Deposit Settlement Dates Direct Deposit Settlement Dates When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
11/01/24	USAS/TINS File Submission USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
11/01/24	Reminder – Benefit Replacement Pay Leveling Election Due Reminder – Benefit Replacement Pay Leveling Election Due State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2025. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information.
10/18/24	Final EEO Report Final EEO Report On Oct. 31, final copies of the 2024 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer. Oct. 29 is the deadline for making data corrections. Corrections entered or submitted after this date will not be reflected in the final report. The Comptroller’s office will send the final report to the Civil Rights Division of the Texas Workforce Commission on Oct. 31.
10/18/24	Benefit Replacement Pay Leveling Election Due Benefit Replacement Pay Leveling Election Due State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2025. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information.
10/04/24	Reminder – Preliminary EEO Report Reminder – Preliminary EEO Report On Oct. 17, preliminary copies of the 2024 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer with each agency’s regular daily downloads. Deadlines: Oct. 24 – Preliminary Equal Employment Opportunity Report Acknowledgment form due. Oct. 29 – Data corrections due. Data corrections entered or submitted after Oct. 29 will not be reflected in the final report issued Oct. 31.
10/04/24	Reminder – State Employee Charitable Campaign Reminder – State Employee Charitable Campaign The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may choose to deduct contributions to participating charities from their paychecks. CAPPS Central will be updated for December payrolls to reflect changes to the SECC, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using CAPPS Central must update their own payroll/personnel systems. See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for participating statewide federations, local campaign areas and more information.
09/27/24	Final Fiscal 2024 Annual Report (Statewide Hiring Practices) Final Fiscal 2024 Annual Report (Statewide Hiring Practices) Each state agency and institution of higher education will receive a final copy of the fiscal 2024 Annual Report (Statewide Hiring Practices) via electronic file transfer on Oct. 7. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.
09/27/24	Preliminary EEO Report Preliminary EEO Report On Oct. 17, preliminary copies of the 2024 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer with each agency’s regular daily downloads. Deadlines: Oct. 24 – Preliminary Equal Employment Opportunity Report Acknowledgment form due. Oct. 29 – Data corrections due. Data corrections entered or submitted after Oct. 29 will not be reflected in the final report issued Oct. 31.
09/27/24	Reminder – Take Our Customer Service Survey Reminder – Take Our Customer Service Survey We care about what you think! Please take a moment to fill out Fiscal Management’s online customer service survey. We depend on your feedback to improve our operations and better meet your needs. The survey has three main questions that should take less than a minute to answer, plus an opportunity to provide additional feedback. You can access the survey until Friday, Oct. 4. Please share this email and survey link with any staff that may interact with Fiscal Management and our statewide systems. Thank you in advance for your time and thoughts. Email us at fiscal.documentation@cpa.texas.gov with any questions.
09/20/24	Reminder – Emergency Leave Reporting Due Reminder – Emergency Leave Reporting Due Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report.
09/13/24	Preliminary Fiscal 2024 Annual Report (Statewide Hiring Practices) Preliminary Fiscal 2024 Annual Report (Statewide Hiring Practices) Preliminary copies of the fiscal 2024 Annual Report (Statewide Hiring Practices) will arrive at state agencies and institutions of higher education via electronic file transfer Sept. 19. Agencies and institutions must submit electronic report acknowledgment forms by Sept. 26, and will have until Oct. 4 to review the preliminary report and enter or submit changes. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.
09/13/24	Fiscal 2025 Travel Rates Fiscal 2025 Travel Rates The 2025 General Services Administration (GSA) rates are online now and effective Oct. 1. Fiscal 2025 travel reimbursement rates are available for: In-state and out-of-state meals and lodging. In-state and out-of-state non-overnight meals. Automobile mileage. Aircraft mileage. Standard lodging reimbursement rates have increased for fiscal 2025. The standard lodging rate for all locations not listed by the GSA increases from $107 to $110. The meal reimbursement rate for locations not listed by the GSA increases from $59 to $68. For CAPPS agencies using the Travel and Expense module, the CAPPS Financials Production support team will update meal and lodging rates. Mileage rates must be updated by each agency. Contact your CAPPS level 1 representative for assistance. For more information, see Textravel, email expenditure.assistance@cpa.texas.gov or call (512) 475-0966.
09/06/24	Reminder – Military Workforce Summary Reports Due Reminder – Military Workforce Summary Reports Due Sept. 13 is the maintenance and corrections deadline for the fiscal 2024 fourth-quarter Military Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 17 and must be submitted by Sept. 24. See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
08/30/24	State Employee Charitable Campaign State Employee Charitable Campaign The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may choose to deduct contributions to participating charities from their paychecks. CAPPS Central will be updated for December payrolls to reflect changes to the SECC, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using CAPPS Central must update their own payroll/personnel systems. See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for participating statewide federations, local campaign areas and more information.
08/23/24	Emergency Leave Reporting Due Emergency Leave Reporting Due Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report.
08/23/24	Reminder – Salary Supplement Report Due Reminder – Salary Supplement Report Due State agencies and institutions must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.
08/16/24	Military Workforce Summary Reports Due Military Workforce Summary Reports Due Sept. 13 is the maintenance and corrections deadline for the fiscal 2024 fourth-quarter Military Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 17. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 17 and must be submitted by Sept. 24. See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
08/09/24	Reminder – Systems Unavailable During Year-End Close Reminder – Systems Unavailable During Year-End Close The USAS annual cash-basis close for fiscal 2024 occurs Aug. 30. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including: Processing deadlines. System maintenance dates and times. Support contacts.
07/19/24	Outstanding Warrants Void Aug. 30 Outstanding Warrants Void Aug. 30 The Outstanding Warrants Control Report (DAFR8171) runs on the first Friday of each month (e.g., July 5 and Aug. 2). Agencies should monitor their report before warrants become void Aug. 30. See USAS Annual Close Process (FPP Q.004) for more information, including how to generate agency-customized reports via the Report Request Profile, USAS 91 screen. Also see Void Warrants. Contact your appropriation control officer with questions.
07/19/24	Salary Supplement Report Due Salary Supplement Report Due State agencies and institutions must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.
07/11/24	New Overtime Rule Blocked New Overtime Rule Blocked A federal district court has issued an injunction that blocks the enforcement of the Department of Labor’s new Fair Labor Standards Act (FLSA) rule for Texas government employees. For more information, see Federal Overtime Changes Effective July 1, 2024. Note: The Comptroller of Public Accounts does not provide guidance on FLSA, overtime exemptions or related employment law issues.
06/28/24	SPRS Fiscal Year-End Process SPRS Fiscal Year-End Process SPRS agencies must process transactions in the prescribed order for the rollover to fiscal 2025. See SPRS Fiscal Year-End Processing Instructions(FPP O.002) for complete information.
06/21/24	Open Record Requests: Personal Safety Exceptions Open Record Requests: Personal Safety Exceptions Employees may request an exception to open records requests if they face a substantial threat of physical harm if information such as work location were made public. See Confidential Employee Information for Open Records Requests (FPP L.004) if your agency has employees who might qualify for the exception.
06/21/24	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page. Topic pages such as Appropriations and Payment Services link to their specific forms on the Forms page. Note: Payment Services forms on FMX are secured and require login to prevent unauthorized users from accessing them and submitting them to state agencies. If it is necessary for your agency to maintain any of these forms on your website, ensure the forms require login and that you are using the most current version.
06/20/24	Federal Overtime Changes Effective July 1 Federal Overtime Changes Effective July 1 The U.S. Department of Labor has revised the rules governing which executive, administrative and professional employees (EAP workers) are exempt from the Fair Labor Standards Act (FLSA) minimum wage and overtime pay protections. State agencies and institutions of higher education should review the changes. See Federal Overtime Changes Effective July 1, 2024 for more information. Note: The Comptroller of Public Accounts does not provide guidance on FLSA, overtime exemptions or related issues.
06/07/24	Reminder – Military Workforce Summary Reports Due Reminder – Military Workforce Summary Reports Due June 14 is the maintenance and corrections deadline for the fiscal 2024 third-quarter Military Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 18 and must be submitted by June 25. See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
05/17/24	Military Workforce Summary Reports Due Military Workforce Summary Reports Due June 14 is the maintenance and corrections deadline for the fiscal 2024 third-quarter Military Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 18 and must be submitted by June 25. See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
05/10/24	Fiscal 2025 Payroll Due Dates and Direct Deposit Schedule Fiscal 2025 Payroll Due Dates and Direct Deposit Schedule For state agencies and institutions of higher education, the monthly and twice-monthly payrolls are due by the seventh workday before payday. Submitting payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution. See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2025 payroll due dates and direct deposit schedule.
04/26/24	Reminder – Authorization for Warrant Pickup Due Reminder – Authorization for Warrant Pickup Due All state agencies and institutions must renew their Agency Authorization for Warrant Pickup form (74-189). Agencies without a new form on file by May 1 will not be able to pick up warrants or have their warrants mailed to them. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions.
04/05/24	Reminder – Authorization for Warrant Pickup Due Reminder – Authorization for Warrant Pickup Due Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). Return the completed, signed form by close of business April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. See Authorization for Warrant Pickup for the form and more information.
03/22/24	DDEP Web Application Updates DDEP Web Application Updates Daily agency reports will be available for download effective March 11 for reversals and reclamations processed in the Direct Deposits – Reversals and Reclamations (DDEP) web application. To help prevent fraud, the account numbers will be masked and only the last four digits will display. See Daily Reversals/Reclamations Agency Reports on TexPayment Resource for details and sample reports. TINS ACR 60608 unmasks account numbers on DDEP effective March 11. User security is required to access DDEP, so full account numbers are only accessible to users with the proper security. See Instructions for the DDEP Web Application for more information.
03/22/24	Warrant Distribution on Friday, March 29 Warrant Distribution on Friday, March 29 The Comptroller’s office will be closed March 29 to observe Good Friday; however, Payment Services will distribute warrants from 9 – 11 a.m. The warrants will be from the March 28 processing cycle. See Payment Distribution for warrant pickup requirements.
03/15/24	Authorization for Warrant Pickup Due Authorization for Warrant Pickup Due Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). Return the completed, signed form by close of business on April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions.
03/15/24	T-Code for Manual IRS Payments Updated T-Code for Manual IRS Payments Updated Effective March 15, transaction code (T-code) 876 allows comptroller object 7210 – Fees and Other Charges. Agencies use T-code 876 to process manual Internal Revenue Service (IRS) payroll deduction payments outside of the payroll systems (they are entered directly in USAS). Using T-code 876 with comptroller object 7210 allows agencies to pay IRS penalties for late payment of the employer portion of the Federal Insurance Contributions Act (FICA) tax. Agencies must use T-code 876 for all manual payroll payments to the IRS to include the required taxpayer information with the automated clearing house (ACH) payment. Comptroller object 7210 is the only non-payroll object code permitted with T-code 876. Contact SPRS or CAPPS agency support with questions.
03/08/24	Reminder – Military (Formerly Veteran) Workforce Summary Reports Due Reminder – Military (Formerly Veteran) Workforce Summary Reports Due March 15 is the maintenance and corrections deadline for the fiscal 2024 second-quarter Military (formerly Veteran) Workforce Summary Reports (Dec. 1 to Feb. 29). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 18 and must be submitted by March 26. See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
02/16/24	Military (Formerly Veteran) Workforce Summary Reports Due Military (Formerly Veteran) Workforce Summary Reports Due March 15 is the maintenance and corrections deadline for the fiscal 2024 second-quarter Military (formerly Veteran) Workforce Summary Reports (Dec. 1 to Feb. 29). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 18. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 18 and must be submitted by March 26. See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
02/02/24	Saturday Mainframe System Availability Change Saturday Mainframe System Availability Change Effective Jan. 27, mainframe systems (USAS, TINS, SPA, SPRS, HRIS and USPS) are available 7 a.m. – 7 p.m. on Saturdays. System availability on weekdays (7 a.m. – 7 p.m.) and Sundays (noon – 7 p.m.) remains the same. See System Outages and Holidays for all mainframe general system availability.
12/15/23	Reminder – Holiday Warrant Distribution Reminder – Holiday Warrant Distribution Monday, Dec. 25, and Tuesday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 22 and Dec. 26 cycles will be available Dec. 27. Monday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 29 cycle will be available Jan. 2. See Payment Distribution or warrant pickup requirements and the System Outages and Holidays calendar for more information.
12/15/23	Reminder – USAS/TINS File Submission Reminder – USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
12/15/23	Reminder – Direct Deposit Settlement Dates Reminder – Direct Deposit Settlement Dates To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
12/14/23	Security Alert: Avoid Email Confirmation Security Alert: Avoid Email Confirmation Fiscal Management urges all agencies to review and further strengthen internal processes and procedures for requesting system or security changes. To avoid security threats, it is best to validate requests by a method other than email. In the past, hackers harvested credentials such as user IDs, passwords, email addresses, etc., then used the credentials to access systems and gather data or other sensitive information. Now, hackers target the credential with the most transparency — email addresses. They hijack an email account, change the password, then use the email address to request the agency to provide sensitive information or make detrimental changes to the user’s profile, such as changing direct deposit instructions. This is what makes these hacks so dangerous. Everything about the email appears legitimate, because it is. Since the email account is compromised, the traditional strategy of training users to identify illegitimate email will not work. Only a second level of validation will ensure the instructions received were from the intended user. See Fraud Prevention Recommendations for more tips, or contact your agency’s information security office for more information and/or to discuss and implement security improvements for your agency.
12/04/23	Update Contact Information for ACA 1094-C and 1095-C Update Contact Information for ACA 1094-C and 1095-C The Patient Protection and Affordable Care Act of 2010 (ACA) requires employers to offer affordable health insurance that provides minimum essential coverage to their full-time (and full-time equivalent) employees and their dependents or incur tax penalties. The Comptroller’s office has updated ACA 1094-C and 1095-C Reporting Requirements (FPP F.039) for calendar year 2023. Agencies should review this guidance for how it affects your agency. Your agency is responsible for 1094-C and 1095-C reporting. CAPPS Central agencies are required to update the Manage Agency Contact Info page in CAPPS by Dec. 31.
12/01/23	Holiday Systems Scheduling and Warrant Distribution Holiday Systems Scheduling and Warrant Distribution Monday, Dec. 25, and Tuesday, Dec. 26: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 22 and Dec. 26 cycles will be available Dec. 27. Monday, Jan. 1: The Comptroller’s office will be closed; no warrants will be distributed. Warrants from the Dec. 29 cycle will be available Jan. 2. See Payment Distribution for warrant pickup requirements and the System Outages and Holidays calendar for more information.
12/01/23	USAS/TINS File Submission USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
12/01/23	Direct Deposit Settlement Dates Direct Deposit Settlement Dates To determine the direct deposit settlement date of a payment, exclude state and federal holidays listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
11/17/23	Military (Formerly Veteran) Workforce Summary Reports Due Military (Formerly Veteran) Workforce Summary Reports Due Dec. 15 is the maintenance and corrections deadline for the fiscal 2024 first-quarter Military (formerly Veteran) Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 19. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 19 and must be submitted by Dec. 29. See Military Workforce Summary Reports and Military Complaint Reporting (FPP F.038) for more information.
11/10/23	Reminder – Warrant Distribution on Nov. 22 Reminder – Warrant Distribution on Nov. 22 The Comptroller’s office will be closed for business on Wednesday, Nov. 22; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 21 processing cycle. There will be no warrant distribution on Nov. 23 or 24. Warrants from the Nov. 22 and Nov. 24 processing cycles will be available for distribution on Monday, Nov. 27. See Payment Distribution for warrant pickup requirements.
11/10/23	Reminder – Direct Deposit Settlement Dates Reminder – Direct Deposit Settlement Dates When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
11/10/23	Reminder – USAS/TINS File Submission Reminder – USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
11/03/23	Warrant Distribution on Nov. 22 Warrant Distribution on Nov. 22 The Comptroller’s office will be closed for business on Wednesday, Nov. 22; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 21 processing cycle. There will be no warrant distribution on Nov. 23 or 24. Warrants from the Nov. 22 and Nov. 24 processing cycles will be available for distribution on Monday, Nov. 27. See Payment Distribution for warrant pickup requirements.
11/03/23	Direct Deposit Settlement Dates Direct Deposit Settlement Dates When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must consider these dates when determining when to submit their payments to ensure prompt payment and avoid late payment interest.
11/03/23	USAS/TINS File Submission USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
10/27/23	Reminder – Benefit Replacement Pay Leveling Election Due Reminder – Benefit Replacement Pay Leveling Election Due State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2024. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information.
10/13/23	Final EEO Report Final EEO Report On Oct. 31, final copies of the 2023 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer. Oct. 27 is the deadline for making data corrections. Corrections entered or submitted after this date will not be reflected in the final report. The Comptroller’s office will send the final report to the Civil Rights Division of the Texas Workforce Commission on Oct. 31.
10/13/23	Benefit Replacement Pay Leveling Election Due Benefit Replacement Pay Leveling Election Due State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2024. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information.
09/29/23	Reminder – Preliminary EEO Report Reminder – Preliminary EEO Report On Oct. 19, preliminary copies of the 2023 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer with each agency’s regular daily downloads. Deadlines: Oct. 26 – Preliminary Equal Employment Opportunity Report Acknowledgment form due Oct. 27 – Data corrections due Data corrections entered or submitted after Oct. 27 will not be reflected in the final report issued Oct. 31.
09/28/23	Reminder – Complete Our Customer Service Survey by Sept. 29 Reminder – Complete Our Customer Service Survey by Sept. 29 If you already completed our Fiscal Management customer service survey, thank you! If you haven't had a chance to take our online survey, it will be available until the close of business Friday, Sept. 29. We appreciate your feedback. If you have any questions about the survey, email us at fiscal.documentation@cpa.texas.gov.
09/26/23	Preliminary Annual Report Delayed Preliminary Annual Report Delayed The Preliminary Annual Report (Statewide Hiring Practices) is delayed and will be available to agencies via electronic file transfer on Sept. 27. Due dates for the Annual Report have been adjusted to accommodate the delay: Oct. 3: Report acknowledgment form due Oct. 6: Corrections due Oct. 9: Final Annual Report available For more information, contact SPRS, HRIS or CAPPS agency support.
09/22/23	Final Fiscal 2023 Annual Report (Statewide Hiring Practices) Final Fiscal 2023 Annual Report (Statewide Hiring Practices) On Oct. 5, each state agency and institution of higher education will receive a final copy of the fiscal 2023 Annual Report (Statewide Hiring Practices) via electronic file transfer. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.
09/22/23	Preliminary EEO Report Preliminary EEO Report On Oct. 19, preliminary copies of the 2023 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer with each agency’s regular daily downloads. Deadlines: Oct. 26 – Preliminary Equal Employment Opportunity Report Acknowledgment form due Oct. 27 – Data corrections due Data corrections entered or submitted after Oct. 27 will not be reflected in the final report issued Oct. 31.
09/22/23	SPRS Updates SPRS Updates The Comptroller’s office has updated SPRS to reflect legislative changes to the General Appropriations Act, Article IX. Changes include new entitlement codes, two new reason codes and two new veteran preference indicators. See the SPRS User Guide (FPP O.003) and Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
09/15/23	Fiscal Management Customer Service Survey Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 29. We appreciate your feedback. Email us at fiscal.documentation@cpa.texas.gov with any questions.
09/08/23	Preliminary Fiscal 2023 Annual Report (Statewide Hiring Practices) Preliminary Fiscal 2023 Annual Report (Statewide Hiring Practices) Preliminary copies of the fiscal 2023 Annual Report (Statewide Hiring Practices) will arrive at state agencies and institutions of higher education via electronic file transfer on Sept. 21. Agencies and institutions must submit electronic report acknowledgment forms by Sept. 28, and will have until Oct. 3 to review the preliminary report and enter or submit changes. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS and SPRS contacts.
09/01/23	State Employee Charitable Campaign State Employee Charitable Campaign The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may elect to deduct contributions to participating charities from their paychecks. CAPPS Central will be updated for December payrolls to reflect changes to the SECC, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using CAPPS Central must update their payroll/personnel systems accordingly. See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for the list of participating statewide federations, local campaign areas and more information.
08/25/23	Emergency Leave Reporting Due Emergency Leave Reporting Due Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report.
08/25/23	Reminder – Salary Supplement Report Due Reminder – Salary Supplement Report Due State agencies and institutions must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.
08/11/23	88th Legislature GAA Updates 88th Legislature GAA Updates The 88th Legislature updated Article IX of the General Appropriations Act (GAA); changes take effect Sept. 1. See Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008) for a summary of GAA changes and other legislation that affects state agencies.
08/11/23	Reason Code Definitions and Restrictions Updated Reason Code Definitions and Restrictions Updated The 88th Legislature updated salary administration provisions of the General Appropriations Act (GAA), so the Comptroller’s office has issued: Reason Code Definitions and Restrictions for State Agencies (Fiscal 2024-25) Reason Code Quick Reference for State Agencies (Fiscal 2024-25) Reason Code Definitions and Restrictions for Institutions of Higher Education (Fiscal 2024-25) See Reason Code Resources and Classification Salary Schedules (FPP R.022) for more information and a downloadable PDF.
08/11/23	Veteran Workforce Summary Reports Due Veteran Workforce Summary Reports Due Sept. 15 is the maintenance and corrections deadline for the fiscal 2023 fourth-quarter Veteran Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 19. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 19 and must be submitted by Sept. 26. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
08/11/23	Reminder – Systems Unavailable During Year-End Close Reminder – Systems Unavailable During Year-End Close The USAS annual cash-basis close for fiscal 2023 occurs Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including: Processing deadlines System maintenance dates and times Support contacts
08/04/23	Legislative Changes to Salary Administration Legislative Changes to Salary Administration The 88th Legislature, Regular Session, updated: Salary/HR administration Leave administration Retirement rates for fiscal 2024 and fiscal 2025 See Legislative Changes Affecting Salary Administration, 88th Legislature (FPP F.021) for more information.
07/21/23	Outstanding Warrants Void Aug. 31 Outstanding Warrants Void Aug. 31 The Outstanding Warrants Control Report (DAFR8171) runs on the first Friday of each month (e.g., July 7 and Aug. 4). Agencies should monitor their report before warrants become void on Aug. 31. See USAS Annual Close Process (FPP Q.004) for more information, including details on generating agency-customized reports via the Report Request Profile, USAS 91 screen. Also see Void Warrants. Contact your appropriation control officer with questions.
07/21/23	Salary Supplement Report Due Salary Supplement Report Due State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.
06/30/23	Fiscal Year-End Close Schedule Fiscal Year-End Close Schedule See the 2023 Master Schedule of Year-End Close Events for: Processing deadlines. Support contacts. System maintenance dates and times.
06/30/23	SPRS Fiscal Year-End Process SPRS Fiscal Year-End Process SPRS agencies must process transactions in the prescribed order for the rollover to fiscal 2024. See SPRS Fiscal Year-End Processing Instructions for the Rollover to Fiscal 2024 (FPP O.002) for complete information.
06/30/23	Preliminary Copies of the 2023 EEO-4 Report Available Preliminary Copies of the 2023 EEO-4 Report Available Preliminary copies of the 2023 Equal Employment Opportunity (EEO)-4 Report will be available to agencies July 20 via electronic file transfer. Agencies must review the preliminary report and submit the electronic Report Acknowledgment form to the Comptroller’s office by Aug. 3. The governor’s office uses the report, which reflects state agency hiring practices for odd-numbered years, to comply with U.S. Equal Employment Opportunity Commission reporting requirements. Agencies receive a preliminary report to review the data and enter or submit changes before the final report is sent. See Equal Employment Opportunity Report (EEO)-4 (FPP G.003) for complete copies.
06/23/23	Salary Increase Information Available Salary Increase Information Available The 88th Legislature, Regular Session, provided appropriations for two salary increases for certain state agency positions in fiscal 2024 and 2025 as well as appropriations in fiscal 2023 to accelerate the effective date of the first increase to July 1. See Appropriations for the Salary Increase Allocation for Certain State Positions(FPP A.009) and Guidelines for the Salary Increase for Certain State Positions (FPP F.017) for more information.
06/23/23	Classification Salary Schedules Updated Classification Salary Schedules Updated The 88th Legislature increased state employee salaries in two phases, with the first increase effective July 1, and adopted new salary schedules with the same effective date. See Classification Salary Schedule For Partial Fiscal 2023 (Effective July 1-Aug. 31, 2023) for the updated salary schedules, and Reason Code Resources and Classification Salary Schedules (FPP R.022) for more information.
06/02/23	Open Record Requests: Personal Safety Exceptions Open Record Requests: Personal Safety Exceptions Employees who would face a substantial threat of physical harm if information such as work location were made public may request an exception to open records requests. See Confidential Employee Information for Open Records Requests (FPP L.004) if your agency has employees who might qualify for the exception.
06/02/23	Reminder – Veteran Workforce Summary Reports Due Reminder – Veteran Workforce Summary Reports Due June 15 is the maintenance and corrections deadline for the fiscal 2023 third-quarter Veteran Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
05/19/23	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page on FMX to ensure you use the current version. Previously downloaded forms might be outdated. The top of every FMX page has a link to the Forms page. Topic pages (such as Appropriations and Payment Services link to their specific forms on the Forms page. Note: Payment Services forms on FMX are secured and require login to prevent unauthorized users from accessing them and submitting them to state agencies. If it is necessary to maintain any of these forms on your agency’s website, ensure the forms require login and are the most current version.
05/12/23	Fiscal 2024 Payroll Due Dates and Direct Deposit Schedule Fiscal 2024 Payroll Due Dates and Direct Deposit Schedule For state agencies and institutions of higher education, the monthly and twice-monthly payrolls are due by the seventh workday before payday. Submitting payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution. See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2024 payroll due dates and direct deposit schedule.
05/12/23	Veteran Workforce Summary Reports Due Veteran Workforce Summary Reports Due June 15 is the maintenance and corrections deadline for the fiscal 2023 third-quarter Veteran Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
04/21/23	Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems Authorization Updates Due for Changes to Statewide Payroll/Personnel Systems Letter of authorization (LOA) signature lists currently on file for HRIS, SPRS, USPS and CAPPS expire May 31. By May 31, each agency and institution of higher education must submit the names of authorized employees and a new LOA signature list form. Beginning June 1, only newly authorized state employees may request data changes. See Authorization and Request Process for Data Changes to Statewide Payroll/Personnel Systems (FPP M.009) for forms and instructions.
04/14/23	Pay Card Program Pay Card Program State agency employees can choose to receive their payroll and travel reimbursements on a pay card as an alternative to receiving payments by warrant or direct deposit. Employees can contact their agency payroll office to choose this option. Agencies can promote the pay card program with downloadable payroll stuffers. See TexPayment Resource – Promoting Direct Deposit/Pay Card. Pay card setups are available for payments issued via USAS, SPRS and CAPPS. See Pay Cards for Payroll/Retirement Net Pay (FPP P.004).
03/31/23	Warrant Distribution on Friday, April 7 Warrant Distribution on Friday, April 7 The Comptroller’s office will be closed April 7 to observe Good Friday; however, Payment Services will distribute warrants from 9 – 11 a.m. The warrants will be from the April 6 processing cycle. See Payment Distribution for warrant pickup requirements.
03/03/23	Reminder – Veteran Workforce Summary Reports Due Reminder – Veteran Workforce Summary Reports Due March 15 is the maintenance and corrections deadline for the fiscal 2023 second-quarter Veteran Workforce Summary Reports (Dec. 1 to Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
02/10/23	Veteran Workforce Summary Reports Due Veteran Workforce Summary Reports Due March 15 is the maintenance and corrections deadline for the fiscal 2023 second-quarter Veteran Workforce Summary Reports (Dec. 1 to Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
12/30/22	Current Forms Always Available on FMX Current Forms Always Available on FMX Check the Forms page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links might be outdated. The top of every FMX page has a link to the Forms page. Topic pages (such as Appropriations or Payment Services) link to their specific forms on the Forms page.
12/02/22	Reminder – Veteran Workforce Summary Reports Due Reminder – Veteran Workforce Summary Reports Due Dec. 15 is the maintenance and corrections deadline for the fiscal 2023 first-quarter Veteran Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 30. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
11/29/22	Update Contact Information for ACA 1094-C and 1095-C Update Contact Information for ACA 1094-C and 1095-C The Patient Protection and Affordable Care Act of 2010 (ACA) requires employers to offer affordable health insurance that provides minimum essential coverage to their full-time (and full-time equivalent) employees and their dependents or incur tax penalties. The Comptroller’s office has updated ACA 1094-C and 1095-C Reporting Requirements (FPP F.039) for calendar year 2022. Agencies should review this guidance for how it affects your agency. Your agency is responsible for 1094-C and 1095-C reporting. CAPPS Central agencies are required to update the Manage Agency Contact Info page in CAPPS by Dec. 16. USPS agencies are required to update 1094-C and 1095-C contact information by Dec. 31.
11/17/22	Community/Junior Colleges Veteran Workforce Reporting Due Community/Junior Colleges Veteran Workforce Reporting Due Public community and junior colleges must provide quarterly data on veteran hiring and employment by completing the Comptroller’s electronic Veteran Workforce Reporting for Public Community/Junior College form. The online form (with required veteran complaint reporting included) will be available Dec. 16 and must be submitted by Jan. 13. See Public Community and Junior Colleges Veteran Workforce Reporting Criteria in Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information, including form criteria, instructions and quarterly reporting deadlines.
11/10/22	Veteran Workforce Summary Reports Due Veteran Workforce Summary Reports Due Dec. 15 is the maintenance and corrections deadline for the fiscal 2023 first-quarter Veteran Workforce Summary Reports (Sept. 1 to Nov. 30). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Dec. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Dec. 16 and must be submitted by Dec. 30. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
11/10/22	Reminder – Warrant Distribution on Nov. 23 Reminder – Warrant Distribution on Nov. 23 The Comptroller’s office will be closed for business on Wednesday, Nov. 23; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 22 processing cycle. There will be no warrant distribution on Nov. 24 or 25. See Payment Distribution for warrant pickup requirements.
11/10/22	Reminder – Direct Deposit Settlement Dates Reminder – Direct Deposit Settlement Dates When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.
11/10/22	Reminder – USAS/TINS File Submission Reminder – USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
11/04/22	Warrant Distribution on Nov. 23 Warrant Distribution on Nov. 23 The Comptroller’s office will be closed for business on Wednesday, Nov. 23; however, Payment Services will distribute warrants from 9–11 a.m. for the Nov. 22 processing cycle. There will be no warrant distribution on Nov. 24 or 25. See Payment Distribution for warrant pickup requirements.
11/04/22	Direct Deposit Settlement Dates Direct Deposit Settlement Dates When determining the direct deposit settlement date of a payment, exclude state and federal holidays that are listed on the System Outages and Holidays calendar. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest.
11/04/22	USAS/TINS File Submission USAS/TINS File Submission If you need to submit a USAS or TINS batch file on a weekend or holiday, see the USAS/TINS Input Record File Submission Schedule.
10/28/22	Reminder – Benefit Replacement Pay Leveling Election Due Reminder – Benefit Replacement Pay Leveling Election Due State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls paid in calendar year 2023. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information.
10/14/22	Benefit Replacement Pay Leveling Election Due Benefit Replacement Pay Leveling Election Due State agencies that permit eligible employees to level their benefit replacement pay must update their payroll/personnel systems for December payrolls that will be paid in January 2023. See Benefit Replacement Pay (BRP) Leveling Election (FPP F.035) for more information.
10/14/22	Final EEO Report Final EEO Report On Oct. 27, final copies of the 2022 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer. Oct. 25 is the deadline for making data corrections. Corrections entered or submitted after this date will not be reflected in the final report. The Comptroller’s office will send the final report to the Civil Rights Division of the Texas Workforce Commission on Oct. 27.
09/30/22	Reminder – Preliminary EEO Report Reminder – Preliminary EEO Report On Oct. 13, preliminary copies of the 2022 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer with each agency’s regular daily downloads. Deadlines: Oct. 20 – Preliminary Equal Employment Opportunity Report Acknowledgment form due. Oct. 25 – Data corrections due. Data corrections entered or submitted after Oct. 25 will not be reflected in the final report issued on Oct. 27.
09/29/22	State Employee Charitable Campaign State Employee Charitable Campaign The annual State Employee Charitable Campaign (SECC) runs Sept. 1 – Oct. 31. During the SECC, state employees may elect to deduct contributions to participating charities from their paychecks. USPS and CAPPS will be updated for December payrolls to reflect changes to the SECC, including participating charities’ payee codes, Texas identification numbers and contact information. Agencies and institutions of higher education not using USPS or CAPPS Central must update their payroll/personnel systems accordingly. See State Employee Charitable Campaign Participation (FPP F.033) or the SECC website for the list of participating statewide federations, local campaign areas and more information.
09/23/22	Preliminary EEO Report Preliminary EEO Report Preliminary copies of the 2022 Equal Employment Opportunity Report (FPP F.016) will be available for agencies and institutions of higher education via electronic file transfer on Oct. 13 with each agency’s regular daily downloads. Deadlines: Oct. 20 – Preliminary Equal Employment Opportunity Report Acknowledgment form due. Oct. 25 – Data corrections due. Data corrections entered or submitted after Oct. 25 will not be reflected in the final report issued on Oct. 27.
09/23/22	Final Fiscal 2022 Annual Report (Statewide Hiring Practices) Final Fiscal 2022 Annual Report (Statewide Hiring Practices) Each state agency and institution of higher education will receive a final copy of the fiscal 2022 Annual Report (Statewide Hiring Practices) via electronic file transfer on Sept. 29. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts.
09/23/22	Reminder – Fiscal Management Customer Service Survey Reminder – Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback. Email us at fiscal.documentation@cpa.texas.gov with any questions.
09/23/22	Reminder – Emergency Leave Reporting Due Reminder – Emergency Leave Reporting Due Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report.
09/16/22	2022 Fiscal Management Customer Service Survey 2022 Fiscal Management Customer Service Survey How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback. Email us at fiscal.documentation@cpa.texas.gov with any questions about the survey.
09/09/22	Preliminary Fiscal 2022 Annual Report (Statewide Hiring Practices) Preliminary Fiscal 2022 Annual Report (Statewide Hiring Practices) Preliminary copies of the fiscal 2022 Annual Report (Statewide Hiring Practices) will arrive at state agencies and institutions of higher education via electronic file transfer on Sept. 15. Agencies and institutions must submit electronic report acknowledgment forms by Sept. 22, and will have until Sept. 27 to review the preliminary report and enter or submit changes. See Annual Report (Statewide Hiring Practices for the Fiscal Year) (FPP F.005) for more information, including HRIS, SPRS and USPS contacts.
09/02/22	Reminder – Veteran Workforce Summary Reports Due Reminder – Veteran Workforce Summary Reports Due Sept. 15 is the maintenance and corrections deadline for the fiscal 2022 fourth-quarter Veteran Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
08/26/22	Emergency Leave Reporting Due Emergency Leave Reporting Due Agencies and institutions must report emergency leave use by Oct. 1 for employees granted more than 32 hours of emergency leave during the prior fiscal year. See Emergency Leave Reporting Requirements (FPP F.040) for details on the Emergency Leave Reporting web application and the required statement for agencies and institutions not sending a report.
08/26/22	Reminder – Salary Supplement Report Due Reminder – Salary Supplement Report Due State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.
08/12/22	Veteran Workforce Summary Reports Due Veteran Workforce Summary Reports Due Sept. 15 is the maintenance and corrections deadline for the fiscal 2022 fourth-quarter Veteran Workforce Summary Reports (June 1 to Aug. 31). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on Sept. 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available Sept. 16 and must be submitted by Sept. 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
08/12/22	Reminder – Systems Unavailable During Year-End Close Reminder – Systems Unavailable During Year-End Close The USAS annual cash-basis close for fiscal 2022 occurs Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. See Master Schedule of Year-End Close Events for more information, including: Processing deadlines. System maintenance dates and times. Support contacts.
07/22/22	Outstanding Warrants Void Aug. 31 Outstanding Warrants Void Aug. 31 The Outstanding Warrants Control Report (DAFR8171) runs on the first Friday of each month. Agencies should monitor their report before warrants become void on Aug. 31. See USAS Annual Close Process (FPP Q.004) for more information, including details on generating reports via the Report Request Profile, USAS 91 screen. Also see Void Warrants. Contact your appropriation control officer with questions.
07/22/22	Salary Supplement Report Due Salary Supplement Report Due State agencies and institutions of higher education must report certain salary supplements to the Texas Comptroller of Public Accounts, the State Auditor’s Office and the Secretary of State by Sept. 15. See Salary Supplements Paid From Sources Other Than Appropriated Funds (FPP F.031) for instructions and the online report form.
07/01/22	Fiscal Year-End Close Schedule Fiscal Year-End Close Schedule See the 2022 Master Schedule of Year-End Close Events, which includes: Processing deadlines. Support contacts. System maintenance dates and times.
07/01/22	SPRS Fiscal Year-End Process SPRS Fiscal Year-End Process SPRS agencies must process transactions in the prescribed order for the rollover to fiscal 2023. See SPRS Fiscal Year-End Processing Instructions for the Rollover to Fiscal 2023 (FPP O.002) for complete information.
06/03/22	Reminder – Veteran Workforce Summary Reports Due Reminder – Veteran Workforce Summary Reports Due June 15 is the maintenance and corrections deadline for the fiscal 2022 third-quarter Veteran Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
05/13/22	Fiscal 2023 Payroll Due Dates and Direct Deposit Schedule Fiscal 2023 Payroll Due Dates and Direct Deposit Schedule For state agencies and institutions of higher education, the monthly and twice-monthly payrolls are due by the seventh workday before payday. Submitting payrolls to the Comptroller’s office on or before the due dates ensures adequate processing time for direct deposits and warrant distribution. See Payroll Due Dates and Direct Deposit Schedules (FPP E.030) for more information, including the fiscal 2023 payroll due dates and direct deposit schedule.
05/13/22	Veteran Workforce Summary Reports Due Veteran Workforce Summary Reports Due June 15 is the maintenance and corrections deadline for the fiscal 2022 third-quarter Veteran Workforce Summary Reports (March 1 to May 31). Copies of the quarterly reports will be sent by electronic file transfer (EFT) on June 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available June 16 and must be submitted by June 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
04/27/22	Deadline Extended – Authorization for Warrant Pickup Deadline Extended – Authorization for Warrant Pickup The deadline to renew the Agency Authorization for Warrant Pickup form (74-189) has been extended to close of business May 20. All authorization forms on file terminate at 5 p.m. on May 31. New forms are effective June 1. Warrants will not be distributed as of June 1 without an updated renewal form on file. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions.
04/08/22	Warrant Distribution on Friday, April 15 Warrant Distribution on Friday, April 15 The Comptroller’s office will be closed April 15 to observe Good Friday; however, Payment Services will distribute warrants from 8-10 a.m. The warrants will be from the April 14 processing cycle. See Payment Distribution for warrant pickup requirements.
04/08/22	Reminder – Authorization for Warrant Pickup Due Reminder – Authorization for Warrant Pickup Due Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). Return the completed, signed form by close of business April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions.
03/11/22	Authorization for Warrant Pickup Due Authorization for Warrant Pickup Due Every two years, the Texas Comptroller of Public Accounts requires all state agencies and institutions of higher education to renew their Agency Authorization for Warrant Pickup form (74-189). Return the completed and signed form by close of business April 15. All authorization forms on file terminate at 5 p.m. on April 30. New forms are effective May 1. See Authorization for Warrant Pickup for the form and more information. Contact Payment Services with questions.
03/04/22	Reminder – Veteran Workforce Summary Reports Due Reminder – Veteran Workforce Summary Reports Due March 15 is the maintenance and corrections deadline for the fiscal 2022 second-quarter Veteran Workforce Summary Reports (Dec. 1 to Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.
02/11/22	New Name and Email for Fiscal Management Security Team New Name and Email for Fiscal Management Security Team The Statewide Fiscal Systems (SFS) Security team’s name has changed to Statewide Security Administration (SSA). Effective Feb. 14, the support email address (SFS.security@cpa.texas.gov) will be replaced with SSA.security@cpa.texas.gov. This email account is primarily for agency security coordinators to send questions/correspondence to the SSA team. Security access requests must still be submitted via the Security Request System. Agencies should: Confirm with IT departments that the new SSA address is not subject to security filters. Update internal contact lists and web pages to reflect both the new email (SSA.Security@cpa.texas.gov) and the new name (Statewide Security Administration). NOTE: The old SFS email account will not receive messages after Tuesday, March 15. Agency security coordinators may contact the SSA team with questions.
02/11/22	Veteran Workforce Summary Reports Due Veteran Workforce Summary Reports Due March 15 is the maintenance and corrections deadline for the fiscal 2022 second-quarter Veteran Workforce Summary Reports (Dec. 1 to Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23. See Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038) for more information.