USPS Process Guide –
Chapter 4: Employee Maintenance –
HMPFX – Changing Information for a New Hire, Rehire, or Interagency Transfer
Screen: | HMPFX |
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Prerequisites: | HMPHR |
Key Fields: | AGENCY , EMPLOYEE SSN , POSITION
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Note: The assignment date and reason code may be changed only for new hires/rehires (reason code 010) or transfers (reason code 12 or LEG). An assignment date may not be changed to date earlier than the month before the current calendar month and must stay in the same fiscal year as the original assignment date. This action will cause an entry to be created on HNXU1 and HNXAT.
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1 | Access HMPFX. | ||||||||||||||||||||||||||||||||||||||||
2 | Enter the following fields as required:
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3 | Press Enter to process the transaction. |
Correcting Data Entry Errors on the HMPFX Screen
If… | then… |
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a correction crosses fiscal years | you may not make the correction on the HMPFX screen. (You may make corrections by entering an additional personnel action or submitting an LOA.) |
you are correcting information other than the employment date (ASSIGN DT) or position number (POSITION) | the current HNP row and HNH row is updated. For H0CUS Switch 1, corrections to the actual information (such as job class or salary rate) changes the HNP budgeted information. For H0CUS Switch 4, the value entered in the |
you are correcting the employment date (ASSIGN DT) |
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you are correcting the position number (POSITION) | enter data in all three key fields on the command line:
For H0CUS Switch 1, the new hire information from HNH displays on the HMPFX screen. For H0CUS Switch 4, the HNP information displays on the HMPFX screen. If the new position number was previously assigned to the employee, then information from the previous assignment displays. |
you are correcting the employment date (ASSIGN DT) and/or position number (POSITION) for H0CUS Switch 1 | a new HNP row is generated, and the existing position record is deleted unless actual expenditures are posted to the existing position. If actual expenditures were posted to the existing position, USPS generates a message and the employee is assigned to the new position number, but the existing position record is not deleted. |
you are correcting the employment date (ASSIGN DT) and/or position number (POSITION) for H0CUS Switch 4 | any HNH rows that correspond to the old position number and/or old date will be deleted, and a new HNH row will be inserted. The appropriate HNP row to use is determined by the value that is entered in the HNP SW field. Valid values are S, V or D. |
If… | and… | then… |
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you are correcting the employment date (ASSIGN DT) or position number (POSITION) for H0CUS Switch 4 | the employment date is changing to an earlier date | the old position can be deleted or vacated with no other change. |
the employment date is changing to a more recent date, and no actual expenditures or lapsed amounts have been posted for the old position | the old position record can be deleted, inactivated or vacated with no other change. | |
the employment date is changing and the position number is not changing, and actual expenditures or lapsed amounts have been posted for the old position record | the old position record must be inactivated. | |
the employment date is changing and the position number is not changing, and the new employment date is greater than or equal to the HNP effective date | valid values for field HNP SW are S, V or D. |
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the employment date and the position number are changing, or only the employment date is changing but the new date is less than the old HNP effective date | only the HNP SW field values of V or D are valid. (S is not a valid value.) |
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the employment date and position number are both changing, and actual expenditures or lapsing amounts have been posted for the old position | the old position must be inactivated or vacated with no other change. | |
you are correcting the employment date (ASSIGN DT) or position number (POSITION) for H0CUS Switch 4 | the old position is to be inactivated | the inactive date must be entered in the HNP INACTIVE DATE field. |
actual expenditures have been posted for the old position | the old position record cannot be deleted. Note: For a Switch 4 agency, if the employee is moving to a different HNP row, then the edits on the HMPNH/HMPHR screens will be used. |