Skip to content
Breadcrumbs

USPS Process Guide –
Chapter 4: Employee Maintenance –
HIDU3 – Maintaining Military Service Information

Screen: HIDU3
Prerequisites: HIDU1
Key Field: INDIVIDUAL SSN
Step Action
1 Access HIDU3 using only the employee’s SSN.
2 Enter R in the SUBCOMMAND field.
3 Enter the following fields as required:
INDIVIDUAL SSN (Key)
VET NAME (Optional)
VETERAN STATUS (Optional)
Indicates the individual’s veteran status. If you enter VETERAN STATUS, you must also enter VETERAN PREFERENCE.
Y Yes
N No
U Unknown
VETERAN PREFERENCE (Optional)
Enter a value to indicate the category in which the veteran qualifies for preference status.
V Eligible veteran
W Surviving spouse (not remarried)
O Orphan of veteran who was killed while on active duty
U Unknown
N Not eligible

Note: The VETERAN STATUS and VETERAN PREFERENCE fields default to U (unknown) during new hire processing. Information updated (and/or defaulted) is reported based on statutory requirements. To comply with these requirements, agencies are advised to capture and record the applicable veteran status and veteran preference information.

SELECTIVE SERVICE STATUS (Optional)
Blank field Not specified
001 Subject to call
002 Not subject to call
003 Active reserve
004 Active duty
005 Inactive reserve
006 Veteran
SERVICE BRANCH (Optional)
Blank field Unknown
AUX Auxiliary Service
USA Army
USAF Air Force
USCG Coast Guard
USMC Marines
USN Navy
HONORABLY DISCHARGED (Optional)
Y Yes
N No
MILITARY DISABILITY INDICATOR (Optional)
Y Yes
N No

Note: The Americans with Disabilities Act requires the disability indicator to be masked. The information is stored but never displays.

DATE ENTER ACTIVE DUTY (Optional)
The date the individual entered the military.
SEPARATION DATE THIS PERIOD (Optional)
The date the individual was discharged from the military.
NET SERVICE THIS PERIOD (Display)
The system calculates military service time for the period entered above.
TOTAL PRIOR ACTIVE SERVICE (Optional)
The total amount of the veteran’s prior military service.
TOTAL ACTIVE DUTY DAYS (Display)
Total military service (net service plus prior service).
SEPARATION CODE (Optional)
Four-digit code which reflects the reason for separation (taken from the DD214 military form).
4 Press Enter to process the transaction.