USAS User’s Manual –
Chapter 5 – Profiles (continued)

29 Grant Control Profile

Purpose of the 29 Grant Control Profile

The 29 Grant Control Profile provides flexibility in identifying and accounting for grants.

The 29 Profile must be established by agencies receiving federal grant money.

The 29 Profile establishes edits and processing rules for the grant.

Skip Screen Shot

A picture of the USAS Grant Control Profile Maintenance/Inquiry screen

TEXAS S029         UNIFORM STATEWIDE ACCOUNTING SYSTEM      02/12/95 01:47 PM

LINK TO:        GRANT CONTROL PROFILE MAINTENANCE/INQUIRY



ACTION: R   (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)

AGENCY: 123 GRANT NO/PH: 160573 00 GRANT TYPE: 01 (SYSTEM-GENERATED)

    TITLE: BLUEBONNET GRANT



EXP POST LEVEL IND: 1 REV POST LEVEL IND: 0 GRANT CTL TYPE IND: 2



CASH CTL POST IND: N CASH CTL TYPE IND: 2 PROJ NO/PH:



SERV DATE CTL IND: N (Y OR N)        GRANT OBJ IND: 



                  * * * * * * BILLING INFO * * * * * * 

METHOD: 0          CYCLE:       MMDD: 1      2      3      4

OBJECT RANGE: -      LOW:       HIGH:        RATE: 

                     LOW:       HIGH:        RATE: 

                     LOW:       HIGH:        RATE: 



                * * * * * * RECOVERY SEGMENT * * * * * * 

 CUR DOC/SFX:       TC:    INDEX:       PCA:        AY: 

COMP/AGY OBJ:        FUND:       DESC: 

     MP CODE:  AGY CD -  1:       2:       3:

FINAL POST DATE:                                         STATUS CODE: A

  EFF START DATE: 09011995     EFF END DATE:          LAST PROC DATE: 09011995

Z06 RECORD SUCCESSFULLY RECALLED

PLEASE ENTER FUNCTION

F1-HELP F3-END F4-INTERRUPT F6-PROCESS

Highlighted Elements

Grant No/Ph

Identifies each grant. Grants not budgeted by phase are entered with a value of 00 in the grant number field. Grant number must exist in the D47 Grant Number Profile. Phase identifies a unique time period, such as federal fiscal year. (For valid values, see the D47 Grant Number Profile in the USAS Coding Instructions.

Note: See the USAS Coding Instructions for valid values on each of the following highlighted elements.

Ex Posting Level Ind

Determines level of detail posted for the expenditure object and/or fund on the Grant Table.

Rev Posting Level Ind

Identifies the level of detail for revenue data tracking in the Grant Profile.

Grant Ctl Type Ind

Determines level of control for funding edits involving the grant expenditure budget. The severity of the edit can be set to Fatal, Warning, or Ignore if the grant expenditure budget falls below acceptable levels.

Cash Ctl Post Ind

Determines the level of control over expenditures and encumbrances against available cash balance.

Cash Ctl Type Ind

Defines severity of cash control: None, Fatal, or Warning.

Proj No/Ph

Matches project/phase with a grant. Project is inferred and posted when grant number/phase is entered on a transaction entry screen. If Project is inferred, the 29 Grant Control and 27 Project Control profiles must be coded so either grant or project is billed, not both. Double billing can be avoided by entering appropriate codes in the Method Field on each profile.

Serv Date Ctl Ind

determines grant control by service date.

Note: The D28, D47, and 29 build off of each other; therefore, they must be established in order.

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