USAS User’s Manual –
Chapter 5 – Profiles (continued)
D23 Fund Profile
Purpose of the D23 Fund Profile
The D23 Fund Profile enables a transaction to be recorded to both the State Appropriated Fund (fiscal management) and the GAAP Fund (accounting and reporting) data classification structures. Cash control of a fund at either the state or the agency level is set on the D23 Profile. Also included on this profile are indicators that show the fund level at which appropriations, agency budgets, and cash control are recorded to the financial tables and thereby controlled.
The D23 Profile must be established by each agency. However, the Agency Fund range 8000–9999 is reserved for central agency use only. Agency Funds 8000–8999 are established for Treasury Allocation of depository interest. Fund 9000 is established as the default fund for Treasury deposits. Fund 9001 is established as the default fund for return checks.
Note: One Agency Fund must be established for each unique combination of Appropriated Fund and GAAP Fund/GAAP Fund Type.
A picture of the USAS Fund Profile screen
TEXAS SD23 UNIFORM STATEWIDE ACCOUNTING SYSTEM 06/23/95 09:13 AM
LINK TO: FUND PROFILE
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGENCY: 123 FISCAL YEAR: 96 FUND: 0001
TITLE: GENERAL REVENUE FUND
APPROPRIATED FUND: 0001 (MUST BE IN D22 APPROP FUND PROFILE)
GAAP FUND: 0001 (MUST BE IN D24 GAAP FUND PROFILE)
LOCAL FUND IND: N
FUND LEVELS DETERMINE THE LEVEL of CONTROL FOR THE FOLLOWING
(0=NONE, 1=APPROPRIATED FUND, 2=FUND):
APPROPRIATION: 1 AGENCY BUDGET: 0 CASH CONTROL: 1
CASH BALANCE DISP - IND: N FUND: %/AMT:
DESCRIPTION:
CC ORG LEVEL IND: 0 (0=DO NOT POST AGENCY, 1=POST AGENCY)
DEPOSITORY INTEREST IND: N
STATE FUND GROUP: 01 (SYSTEM GENERATED)
GAAP FUND GROUP: 01 (SYSTEM GENERATED)
STATUS CODE: A
EFF START DATE: 09011995 EFF END DATE: LAST PROC DATE: 09011995
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS
Note: See the USAS Coding Instructions for valid values on each of the following highlighted elements.
Highlighted Elements
- Local Fund Ind
- Specifies depository location of the fund’s cash, either in a local bank or in the state treasury.
- Fund Levels
- Indicates the level of Fund that is stored on each of the Appropriation, Agency Budget, and Cash Control Financial Tables.
- Appropriation
- Defines the level of fund control and level of detail posted for Appropriation. By Comptroller’s office policy, appropriations are controlled at the Appropriated Fund level.
- Agency Budget
- Defines the level of fund control and level of detail posted for Agency Budgets. Each agency determines the setting of this indicator based on its individual needs.
- Cash Control
- Defines the level of fund control and level of detail posted for Cash Control. Cash within the state treasury is controlled at the Appropriated Fund level, with few exceptions.
- CC Org Level Ind
- Controls whether the data posted to the Cash Control Table is maintained at an agency-specific level or at a statewide level. By Comptroller’s office policy, Treasury cash is controlled at the statewide (rather than Agency) level, with few exceptions.
- Depository Interest Ind
- Designates a fund’s eligibility to receive depository interest on Treasury deposits.