USAS User’s Manual –
Chapter 5 – Profiles (continued)
20 Appropriation Profile
Purpose of the 20 Appropriation Profile
The 20 Appropriation Profile identifies budgeted items from the General Appropriations Act and other legislation.
An appropriation number is assigned for the following areas:
| Areas Assigned Appropriation Numbers |
Numbering Sequence |
|---|---|
| Each strategy | 10000–19999 |
| Each rider which allows agencies to collect excess revenue and increase appropriations | 20000–29999 |
| Each special legislation which appropriates additional funds | 30000–39999 |
| Construction (five-year appropriation) | 40000–49999 |
| Capital equipment (capital outlay) | 50000–59999 |
| Other activities outside of the normal strategic budget structure for the state (bond investments, capital stocks, certificates of deposit, etc.) | 90000–99999 |
Riders are in five main categories:
- Riders affecting appropriations;
- Riders allowing agencies to collect excess revenue and increase budget;
- Riders that do not affect the appropriation;
- Riders allowing special authority to unexpended balances;
- Riders that restrict appropriations.
The 20 Profile is established centrally for each agency, but agencies define the Agency Budget Indicators. Agency Budget Indicators are entered or changed centrally based on the agency’s request. Agy Bdg Inds–CTL Type; Agy Bdg Inds–Obj LVL; Allot Select; and Allot CTL.
A picture of the USAS Appropriation Number Profile screen
TEXAS S020 UNIFORM STATEWIDE ACCOUNTING SYSTEM 06/23/95 09:14 AM LINK TO: APPROPRIATION NUMBER PROFILE ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL) AGY: 123 APPN YEAR: 96 APPN NO:10000 ORIGINAL APPROPRIATION APPROP - TYPE: 3 GROUP: 85 LEG SESS: 91 SESS CALL #: ACT BL #: SB0222 BL LN #: RIDER #: PROG CODE: COMP SRC/GRP: REL APPN: 10000 I/E (I=INCLUDE, E=EXCLUDE) ENTER UP TO 10 FUNDS/COMP OBJS SEPARATED WITH EITHER “-” OR “,”. APPD FUND I 0001 - 5003 , REV OBJ I 3001 - 3999 , EXP OBJ I 7001 - 7999 , 1000 - 1100 , 3001 - 3999 , APPN INDS- UB: 1 CTL TYP- CASH: 1 ACCR: 1 ENC: 0 BUDG TYPE: A REV EXC COL: N DEP INT IND: N APPN LEVEL- ORGANIZATION: 0 PROG: 1 ALLOT INDS- SEL: N CTL TYP: 0 QTR: 4 PERC: 33 PROG/OBJ BUD OBJ LEV IND: 0 AGY BDG INDS- CTL TYPE: 2 OBJ LVL: 2 ALLOT SEL: N ALLOT CTL: STATUS CODE: A EFF START DATE: 09011996 EFF END DATE: 08311996 LAST PROC DATE: 05191995 Z06 RECORD SUCCESSFULLY RECALLED PLEASE ENTER FUNCTION F1-HELP F3-END F4-INTERRUPT F6-PROCESS
Highlighted Elements
- I/E
- Include or exclude. Allows limiting of Appropriated Funds, Comptroller Revenue Objects, and Comptroller Expenditure Objects which can be updated by transactions for a specific appropriation.
- Appn Inds
- Determine the type of control exercised over Remaining Free Budget (RFB) and cash available on a Cash, Accrual, or Encumbered basis. Typically, Cash Control will be set to generate fatal errors; Accruals will generate warning messages; and Encumbrances will receive no error messages.
- Appn Level: Organization
- Determines level of organization the appropriation controls. This indicator will normally be set to 0–No Organization.
- Prog
- Determines level of program the appropriation controls. This indicator will normally be set to 0--No Program Posting.
- Agy Bdg Ind: Ctl Type
- Determines type of control (fatal, warning, or ignore) placed on Agency Budgets.
- Agy Bdg Ind: Obj Lvl
- Determines the object level stored on the Agency Budget Table.
Note: Setting the Obj Lvl indicator to store data at the object group will not allow agency budget reports to be generated at Comp Object level.
- Agy Bdg Ind: Allot Sel
- Not currently used.
- Agy Bdg Ind: Allot Ctl
- Not currently used.
Prior Year Appropriations
Prior Year Appropriations will be entered at the ‘0000’ budget level.