USAS User’s Manual –
Chapter 5 – Profiles (continued)
D02 Agency Profile
Purpose of the D02 Agency Profile
The D02 Agency Profile establishes agency number and other agency-related information.
The D02 is established centrally for each agency. Each agency must have an agency number and an agency profile before being able to process transactions in USAS.
A picture of the USAS Agency Profile screen
TEXAS SD02 UNIFORM STATEWIDE ACCOUNTING SYSTEM 08/08/95 09:11AM
LINK TO: AGENCY PROFILE
ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL)
AGENCY: 123
TITLE: TX COM ON USAS
ADDRESS LINE 1: 123 STATEWIDE
ADDRESS LINE 2: SUITE 4U
ADDRESS LINE 3: CITY: AUSTIN 111-1111
DOC TYPES REQ. APPROVAL TO POST: A B D F J L R T 1 2 3 0 K
AGENCY GROUP: 99 AGENCY TYPE: 0 AUD: 6Q
GAAP FUNCTION: 06 CASH BASIS FUNCTION: 06 LBB FUNCTION: 18 ACO: 03
FIXED ASSET IND: N (Y,N OR S) USAGE IND: I (I OR R) ARTICLE: 2
DATA RELATED (1-40) W
ERRORS (41-80)
1234567890123456789012345678901234567890
FUND RELATED (1-40) W WW
ERRORS (41-80) WW WWW W
CONTROL INDS-1: 2: 3: STATUS CODE: A
EFF START DATE: 09231986 EFF END DATE: LAST PROC DATE: 06141995
Z06 RECORD SUCCESSFULLY RECALLED
PLEASE ENTER FUNCTION
F1-HELP F3-END F4-INTERRUPT F6-PROCESS
Highlighted Elements
- Doc Types Req. Approval to Post
- Lists the document types that require pre-approval before they can post.
- Agency Group
- Classifies similar agencies for information gathering. Agency Group also allows security to be defined for a group of agencies.
- Agency Type
- Indicates whether the agency is an Institution of Higher Education (H) or other (O). An ‘H’ in this field will invoke certain higher education system edits.
- GAAP Function
- Used to produce the Comprehensive Annual Financial Report.
- Cash Basis Function
- Used to produce statewide cash basis reports.
- LBB Function
- Used to group agencies into government functions.
- Usage Ind
- Differentiates between Internal (I) and Reporting (R) Agencies.