USAS User’s Manual –
Chapter 5 – Profiles (continued)

25 Agency Control Profile

Purpose of the 25 Agency Control Profile

The 25 Agency Control Profile controls specific agency actions performed during a fiscal year, such as month-end closing, report generation, and encumbrance matching.

The 25 Profile must be established each year before an agency can process transactions in USAS. Each agency sets up its own 25 Profile for a fiscal year.

Skip Screen Shot

A picture of the USAS Agency Control Profile screen

TEXAS S025          UNFORM STATEWIDE ACCOUNTING SYSTEM    08/08/95 01:45 PM 

LINK TO:                  AGENCY CONTROL PROFILE 

ACTION: R (A=ADD, C=CHANGE, D=DELETE, N=NEXT, R=RECALL) 

AGENCY: 123               FISCAL YEAR: 96



          COST      CA RUN:        CA TYPE:       NO STEPS:       LAST STEP: 

ALLOCATION- CA BY IDX:     CA BY PROJ:    CA BY GRANT:         CA POST: 

        CA RANGE FROM:     TO: 

BILLING DEF- IDX:       PCA:         EXP COMP/AGY OBJ: 

    DEFAULT- IDX:       PCA:         REV COMP/AGY OBJ: 



     ENC DOC MATCH LVL: 0 (LEVEL of DOCUMENT MATCH:0=NONE,1=APPN,2=ALL) 

 PRE ENC DOC MATCH LVL: 0 (LEVEL of DOCUMENT MATCH:0=NONE,1=APPN,2=ALL) 

         ENC INDICATOR: N (Y OR N; REDUCE AUTHORITY/CASH) 

     PRE ENC INDICATOR: N (Y OR N; REDUCE AUTHORITY/CASH) 

     AGENCY OBJECT IND: N (R=REV, E=EXP, B=BOTH, N=NONE) 

     LAST MONTH CLOSED: 00      AGY BUD BY ORG IND: N (Y OR N) 

      LAST YEAR CLOSED: 95      AGY BUD BY PGM IND: N (Y OR N) 

            REPORTING INDS- MO: N QTR: N YR: N           PY OPEN: N 

    GRANT/PROJ BILLING RUN: N       FA DEP RUN: N       STATUS CODE: A 

  EFF START DATE: 10011995 EFF END DATE:             LAST PROC DATE: 10011995 

Z06 RECORD SUCCESSFULLY RECALLED 

PLEASE ENTER FUNCTION

F1-HELP F3-END F4-INTERRUPT F6-PROCESS

Highlighted Elements

Enc Doc Match Lvl

Determines which elements on a payment transaction must match the original coding elements on the encumbrance document. Either all elements must match, only the appropriation number must match, or no elements are required to match.

Pre Enc Doc Match Lvl

Determines which elements on a payment transaction must match the original coding elements on the pre-encumbrance document. Either all elements must match, only the appropriation number must match, or no elements are required to match.

Note: If a pre-encumbrance is encumbered before it is paid, no matching is required on the encumbrance transaction.

The following indicators deal with Agency Budget features. Valid values for the indicators are ‘Y’ for yes and ‘N’ for no.

Enc Indicator

Determines whether encumbrances reduce the available agency budget.

Note: If Pre Enc Indicator (listed below) is ‘Y,’ then Enc Indicator cannot be ‘N.” Pre Enc Indicator--determines whether pre-encumbrances reduce the available agency budget. The remaining elements deal with Agency Budgets and Month-End Close.

Agency Object Ind

Determines whether an agency uses and therefore must enter an agency object during transaction entry, and, if so, for what classification of objects.

Last Month Closed

Indicates the last fiscal month closed to the posting of transactions by an agency.

Last Year Closed

Indicates the last fiscal year closed to the posting of transactions by an agency.

Agy Bud by Org Ind

Indicates whether the Agency’s internal budget is maintained and controlled based on the organization structure.

Agy Bud by Prog Ind

Indicates whether the Agency’s internal budget (Agency Budget) is maintained and controlled based on the agency's Strategic Program Structure.

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