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USPS Process Guide –
Chapter 2: Applicant Tracking –
HN3U1 – Creating a Job Posting Description

Screen: HN3U1
Prerequisites: None
Key Fields: AGENCY, POSTING, EFF DT

Note: Use this screen to set up a new job posting and monitor its status.

When this screen is accessed using the AGENCY and POSTING numbers in the Command Qualifier and no record is found, the system will populate the AGENCY and POSTING fields with the values from the Command Qualifier and EFFECTIVE DATE, if the effective date was also used.

The USE MAX RATE/SALARY field on HNKDF will determine the format of HN3U1 screens. See information under MIN/MAX STEP field later in this process.

When an HN3U1 record is deleted, the informational messages indicating Posting Job Description (HN4U1) and the Posting Education and Experience (HMKU1) have been deleted appears if information for the posting exists on HN4U1 and HMKU1.

Step Action
1 Access HN3U1.
2 Enter I in the SUBCOMMAND field.
3 Enter the following fields as required:
AGENCY (Key)
POSTING (Key)
Enter the agency-defined posting identification number.
EFF DT (Key)
Enter the posting effective date.
STATUS (Required)
Enter the posting status.
ACT Active (default)
CAN Canceled
CLS Closed
FIL Position filled
POF Pending offer

Note: This field is updated when applicant tracking screens are changed.

JOB/FUNC CLASS (Required/Optional)

The first area of this field is required and identifies the job class code for this posting from H7OU1 (Job Class Table).

The second area of this field is optional and identifies the functional job class code for this posting from HMLU1 (Functional Job Class Table).

Note: The JOB TITLE field from HMLU1 displays if the functional job class code was entered; if not, the job class title from the H7OU1 displays.

TB-GRP (Display)
The table type and pay group from H7OU1 (Job Class Table).
MIN/MAX STEP (Required/Optional)

The first area of this field identifies the minimum step for the position. If the pay table type of the job class type is 02 or 03, this field is required. If the pay table type is A, B or C, this field is not required.

The second area of this field identifies the maximum step for the position and is optional.

Note: For job postings entered with a date of September 1, 2003 or greater, a step is no longer required for schedule A or B. A minimum step is required for schedule C, 02 – Unclassified and 03 – Exempt.

MIN SAL/RATE (Required)

Enter the minimum salary rate for the position. If left blank, this field defaults to the amount in the pay table indicated by the JOB CLASS field on the H7OU1.

– OR –

MAX SALARY/RATE (Required)
Enter the maximum salary rate for the position.

Note: If the USE MAX RATE/SALARY field on HNKDF is set to Y, the MIN SAL/RATE and MAX SAL/RATE fields display. If the USE MAX RATE/SALARY field is set to N, then only the MIN SAL/RATE field displays.

PAY FRQ/TYPE (Required)

The first area of this field indicates frequency of payment.

M Monthly (default)
S Semimonthly

The second area of this field indicates pay type.

1 Hourly
2 Salary (Default)
4 Part-Time (This value is used to describe former judges only.)
POST CD (Required)
Enter the employee type of this posting.
C Classified (default)
U Unclassified
E Exempt
WORK HRS/WK (Required)
Enter the expected work hours per week for the position. This field defaults to 40 hours.
OPENINGS (Required)
Enter the number of position openings.
FLSA (Required)
0 Non-exempt
1 Admin-exempt
2 Exec-exempt
3 Prof-exempt
4 Comp-exempt

Note: If this field is left blank, FLSA status code defaults from the job class table (H7OU1) or the functional job table (HMLU1).

HAZ DUTY (Required)
Enter a value to indicate whether this position is eligible for hazardous duty. Agencies have the ability to create their own values for this field. See Decode Table 819 for your agency to see if any unique values have been established. Below are the statewide values.
Y Yes
N No
8 Eligible for hazardous duty; not a Certified Peace Officer
9 Employee is a Certified Peace Officer, but not eligible for hazardous duty pay.
SEND TO TWC (Required)
Enter a value to indicate whether this posting should be transmitted to TWC.
Y Yes
N No

Note: This field defaults to the value from the TRANSMIT POSTINGS field on the HNKDF screen. If the TRANSMIT POSTINGS field is set to N, this field is protected and cannot be updated.

HIRED (Display)
The number of applicants hired for this posting. This field updates from HMGU2 when applicants are hired.
MIN EXP YR/MO (Optional)

The first area of this field indicates the minimum number of years of experience required for the position.

The second area of this field indicates the minimum number of months of experience in addition to the years required for the position. Valid values are 00 through 11.

HOUSING IND (Optional)
Indicates whether the position pays a housing allowance.
Blank field not defined
Y Yes
N No
JOB LOC (Required)
Enter the code for the location where the applicant will work; must be a valid value on HNJU1.
WORK CITY (Display)
The city of the work location.
APPL LOC (Required)
Enter the location code from HNJU1 indicating where an applicant should apply. If left blank, this field defaults to the value in the JOB LOC field.
OPEN DATE (Required)
Enter the first date that job posting applications are accepted.
CONTACT (Optional)
The agency contact name for this job posting. If left blank, this field defaults to the CONTACT name from HNKDF.
CLOSE DT/TM (Optional)

The first area of this field indicates the last date on which applications are accepted for the job posting.

The second value indicates the latest time that applications are accepted for the job posting. If left blank, this field defaults to the POSTING CLOSING TIME on HNKDF.

LOCAL (Optional)
The local telephone number to get job information. If left blank, this field defaults to the PHONE NUMBER from HNJU1 (Location Table) for the location code listed on HN3U1.
TDD (Optional)
The telephone device for the deaf (TDD) number to retrieve job information. If left blank, this field defaults to the TDD LOCAL INFO on HNKDF.
POST TYPE (Required)
Enter a value to indicate the posting type.
B Both – internal and external
E External only
I Internal only
TOLL FREE (Optional)
The toll-free job information telephone number. If left blank, this field defaults to the TOLL FREE INFO on HNKDF.
TDD (Optional)
The toll-free telephone device for the deaf (TDD) number for job information. If left blank, this field defaults to the TDD TOLL FREE INFO field on HNKDF.
MEDIA (Required)
Enter a value to indicate the posting media.
I Internet
J Journals
N Newspaper
P Posting notice
R Radio
T Television
W TWC Posting
4 Press Enter to process the transaction.