What’s New? on FMX
Purchase Archive
03/09/18 | Hotel Occupancy Tax Refund FPP Has Been Updated Hotel Occupancy Tax Refund FPP Has Been Updated
The fiscal policy and procedure, Hotel Occupancy Tax Quarterly Refund (FPP B.006), has been updated to:
For questions on the update, contact your appropriation control officer. |
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02/23/18 | Hotel Occupancy Tax Refund Reports Available March 9 Hotel Occupancy Tax Refund Reports Available March 9
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. USAS automatically generates the refunds each quarter. Hotel occupancy tax refunds for December through February will be available on DAFR reports 8190 and 8200 on March 9. For more information, refer to Hotel Occupancy Tax Quarterly Refund (FPP B.006). |
02/16/18 | Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports Deadlines Approaching for Second Quarter Veteran Workforce Summary Reports
March 15 is the maintenance/corrections deadline for the fiscal 2018 Second Quarter Veteran Workforce Summary Reports (Dec. 1 – Feb. 28). Copies of the quarterly reports will be sent via electronic file transfer (EFT) on March 16. The online quarterly report acknowledgment form (with required complaint reporting included) will be available March 16 and must be submitted by March 23. For more information, see Veteran Workforce Summary Reports and Veteran Complaint Reporting (FPP F.038). |
02/02/18 | Reminder — Current Forms Always Available on FMX Reminder — Current Forms Always Available on FMX
Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is available at the top of all FMX pages. Forms can be sorted alphabetically, numerically or by topic. Also, FMX topic pages such as Appropriations or Payment Services feature links to related forms. |
01/26/18 | Reminder — Last Day to Request Form 1099 is Jan. 30 Reminder — Last Day to Request Form 1099 is Jan. 30
Payments of $600 or more for services or interest during a calendar year to a non-corporate payee must be reported to the Internal Revenue Service on Form 1099-Miscellaneous (MISC) or Form 1099-Interest Income (INT). The last day to make adjustments in USAS to the 1099 reportable data and request 1099s is Jan. 30. For more information, see USAS Procedures for 1099 Reporting for Calendar Year 2017 (FPP E.001). |
01/22/18 | Reminder — Agencies Must Request Unclaimed Funds by May 31 Reminder — Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
01/16/18 | Warrant Distribution Delayed Due to Inclement Weather Warrant Distribution Delayed Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will open at 10 a.m. on Jan. 17. Warrant pickup will be available at 10 a.m. Additional closures or delayed openings will be announced on FMX. |
01/16/18 | Warrant Distribution Canceled Due to Inclement Weather Warrant Distribution Canceled Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Jan. 16. Warrants will not be distributed on this day. Additional closures or delayed openings will be announced on FMX. |
01/15/18 | Comptroller’s Office Closed Due to Inclement Weather Comptroller’s Office Closed Due to Inclement Weather
Due to inclement weather, the Comptroller’s office will be closed on Jan. 16, 2018. Agencies can check FMX or call (512) 475-0510 after 12:00 p.m. to confirm if warrants are available for distribution. On days the Comptroller’s office is closed but warrant pickup is available, your authorized representative must have photo identification and a cell phone to call (512) 475-0510 upon arrival at the LBJ building if no guard is present. |
01/08/18 | Agencies Must Request Unclaimed Funds by May 31 Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
12/15/17 | Mileage Reimbursement Rate Increases to 54.5 Cents on Jan. 1 Mileage Reimbursement Rate Increases to 54.5 Cents on Jan. 1
The maximum state mileage reimbursement rate for state employee travel in a personal vehicle will increase from 53.5 cents to 54.5 cents per mile, effective Jan. 1 to Dec. 31, 2018. This rate is consistent with the Internal Revenue Service’s standard mileage rate. Note: State agencies may adopt an internal policy for a rate that is lower than the maximum rate; however, the agency must distribute the internal policy before their employees begin any travel under the lower rate. See Current Rates or Transportation: Mileage in Personal Vehicle in Textravel for more information. |
12/15/17 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit effective settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. Note: If you need to submit a USAS or TINS batch file on a weekend or holiday, please see the USAS/TINS Input Record File Submission Schedule. |
11/17/17 | Reminders – Warrant Pickup Available 8 to 10 a.m. on Nov. 22 Reminders – Warrant Pickup Available 8 to 10 a.m. on Nov. 22
Warrant pickup will only be available from 8 to 10 a.m. on Wednesday, Nov. 22. For more information, see Holiday Payment Distribution. |
11/13/17 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays with no scheduled USAS cycle that are listed on the System Outages and Holidays Calendar are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. Note: If you need to submit a USAS or TINS batch file on a weekend or holiday, please see the USAS/TINS Input Record File Submission Schedule. |
11/13/17 | Reminder – Benefits Proportional by Method of Finance Reports Due Nov. 19 Reminder – Benefits Proportional by Method of Finance Reports Due Nov. 19
State agencies and institutions of higher education are required to ensure benefit cost payments are proportional to the agency or institution’s method of finance, unless another legal provision prohibits proportionality. Benefits Proportional by Method of Finance Reports and related adjustments are due Nov. 19. Read more about Benefits Proportional by Method of Finance (APS 011) (FPP A.010). |
10/27/17 | Double-Check CBA and CLIBA Payment Procedures Double-Check CBA and CLIBA Payment Procedures
Entering procurement and travel card transactions into USAS or CAPPS Financials requires special considerations for the timely reconciliation of payments. Agencies should double-check the procedures for entering credit card information into USAS and CAPPS invoice number fields as detailed in the CBA and CLIBA Numbers section of USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023). For more information, see Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043) (login required) or phone or email your agency’s Purchase and Travel contact. |
10/20/17 | Benefits Proportional by Method of Finance Reports Due Nov. 19 Benefits Proportional by Method of Finance Reports Due Nov. 19
State agencies and institutions of higher education are required to ensure benefit cost payments are proportional to the agency or institution’s Method of Finance, unless another legal provision prohibits proportionality. Benefits Proportional by Method of Finance Reports and related adjustments are due Nov. 19. Read more about Benefits Proportional by Method of Finance (APS 011) (FPP A.010). |
10/06/17 | Latest eXpendit Updates Now Available Latest eXpendit Updates Now Available
The Restricted Expenditures and Contracts tabs were updated to reflect legislative changes. To learn more, see Latest Updates on eXpendit. |
10/06/17 | Substantive Changes Made to Texas Comptroller Manual of Accounts Substantive Changes Made to Texas Comptroller Manual of Accounts
Several substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The Manual of Accounts provides current information on state agencies, appropriated funds, accounts and object codes used in properly recording accounting transactions. The latest changes include routine maintenance and edits, and also reflect legislation passed by the 84th Legislature, Regular Session, and 85th Legislature, Regular Session, that took effect Sept. 1. |
10/06/17 | Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements
The transaction entry screens in USAS and CAPPS allow state agencies and institutions of higher education to enter payment-related information in the invoice number and description fields. Under no circumstances should agencies and institutions enter confidential or sensitive information such as complete or partial Social Security numbers or information covered by the Protected Health Information Prohibition. For complete information and to review procedures for compliance with field requirements, see USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023). |
09/15/17 | Take the 2017 Fiscal Management Customer Service Survey by Oct. 13 Take the 2017 Fiscal Management Customer Service Survey by Oct. 13
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Oct. 13. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
09/11/17 | Additional Accounting Policy Statements Have Been Updated Additional Accounting Policy Statements Have Been Updated
Several Accounting Policy Statements (APSs) have been updated through acts of the 85th Legislature, Regular Session. The APSs include changes to terminology, policies, procedures and transaction coding blocks. Each APS should be carefully reviewed to ensure compliance with the most current policies and procedures. |
09/01/17 | Fiscal 2018 Travel Rates Available Now Fiscal 2018 Travel Rates Available Now
Fiscal 2018 travel reimbursement rates are available now for:
The 2018 General Services Administration (GSA) rates are effective Oct. 1 and are now available online. For Sept. 1 – 30, the standard lodging rate for all locations not listed on the GSA will be $91. Effective Oct.1, the standard lodging rate increases to $93. The maximum daily meal reimbursement rate for in-state and out-of-state locations not listed on the GSA remains $51. For more information, see Textravel or email Expenditure Assistance. |
08/31/17 | Accounting Resources Available for Hurricane Harvey Relief Accounting Resources Available for Hurricane Harvey Relief
Many state agencies and institutions have been called on to assist Texas citizens who have suffered losses due to Hurricane Harvey. Governor Abbott has issued several proclamations to provide relief to those affected. See the governor’s website for more information on how these proclamations may affect your agency’s business. For additional information and contacts by topic, see Accounting for Natural Disaster Relief Efforts (FPP K.011). |
08/18/17 | Accounting Policy Statements Have Been Updated Accounting Policy Statements Have Been Updated
Several Accounting Policy Statements (APSs) have been updated through acts of the 85th Legislature, Regular Session. The APSs include changes to terminology, policies, procedures and transaction coding blocks. Each APS should be carefully reviewed to ensure compliance with the most current policies and procedures. |
08/18/17 | Reminder – Systems Will Be Unavailable During Year-End Close Reminder – Systems Will Be Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2017 will occur on Thursday, Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events, which includes:
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08/11/17 | Changes Made by the 85th Legislature Summarized Changes Made by the 85th Legislature Summarized
The 85th Legislature made numerous changes to Article IX of the General Appropriations Act (GAA) that take effect Sept. 1. A summary of these changes and of major bills passed that affect multiple agencies can be found at Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008). |
08/11/17 | Updated Settlement and Judgment Processing Guidelines Available Now Updated Settlement and Judgment Processing Guidelines Available Now
Settlement and Judgment Processing Guidelines (FPP E.041) has been updated, in part to reflect changes made by the 85th Legislature, Regular Session, that require:
Due to extensive changes, staff who process settlements and judgments should thoroughly review Settlement and Judgment Processing Guidelines (FPP E.041). |
07/28/17 | Outstanding Warrants Voiding Aug. 31 Outstanding Warrants Voiding Aug. 31
The monthly Outstanding Warrants Control Report (DAFR8171) is generated on the first Friday of every month. Agencies are reminded to monitor their report, especially during the summer months, before warrants become void on Aug. 31. The Outstanding Warrant Report (DAFR8161) is a requestable report via the online Report Request Profile, USAS 91 screen and includes two special select options. SPEC SEL 1: Provides an outstanding warrant report by payee number in ascending order. To select this report, enter V on the 91 screen. To ensure all outstanding warrants are listed for all payees, the SPEC SEL 2 field must be blank. SPEC SEL 2: Provides an outstanding warrant report for specific dollar amount thresholds and lists warrants in descending order by dollar amount. To select this report, enter values A–D on the 91 screen as follows:
The 91 Report Request Profile in USAS Coding Instructions (FPP Q.010) provides detailed information on this profile screen. If you have questions, please contact Payment Services. |
06/30/17 | Master Schedule of Year-End Close Events Available Master Schedule of Year-End Close Events Available
Please see the 2017 Master Schedule of Year-End Close Events that includes:
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06/23/17 | Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts
To ensure correct year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts are asked to certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with balances created from funds in the State Treasury are subject to this requirement. The certification is due by July 10. All corrections must be entered into USAS by July 28. See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for additional information, including instructions for requesting access and completing the forms. |
05/12/17 | Reminder — Agencies Must Request Unclaimed Funds by May 31 Reminder — Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller's office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division (UP). |
05/05/17 | USAS ACR 60212 Limits Changes to Certain D23 Fund Fields USAS ACR 60212 Limits Changes to Certain D23 Fund Fields
Effective May 5, access to making changes in the For more information, see ACR 60212 – USAS System Change |
04/28/17 | Encrypt Confidential Emails to Fiscal Management Encrypt Confidential Emails to Fiscal Management
State agencies and institutions of higher education may need to send documents to Fiscal Management that contain confidential information such as Social Security numbers, dates of birth, direct deposit instructions, net pay and Texas identification numbers that include Social Security numbers. Email is not considered a secured transmission, and confidential information should not be sent in the body of an email. Provide an encrypted attachment for any confidential information as prescribed by your agency’s Information Security Office. Passwords should be provided in a separate email or over the phone. Fax transmission is also acceptable. For more information, see Confidential Information Must be Encrypted Before Emailing to Fiscal Management (FPP D.004). |
04/13/17 | Reminder — Agencies Must Request Unclaimed Funds by May 31 Reminder — Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
02/24/17 | Hotel Occupancy Tax Refund Reports Available March 9 Hotel Occupancy Tax Refund Reports Available March 9
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter. The hotel occupancy tax refund for December through February will be available on the DAFR8190 and DAFR8200 reports on March 9. For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006). |
02/17/17 | USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked
The Texas Comptroller of Public Accounts’ ability to accurately distinguish confidential and non-confidential payments is critical in making payment information promptly available to the public. State agencies and institutions of higher education must ensure that confidential transactions are properly marked to protect payee confidentiality as stipulated by USAS and CAPPS Confidentiality Indicator (FPP E.045). Under state law, it is the responsibility of the agency or institution submitting a transaction to determine the confidentiality of the transaction. Transactions are legally considered public unless specifically excluded by the Public Information Act. When an agency or institution marks a transaction confidential, they should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure. |
02/03/17 | Reminder – Current Forms Always Available on FMX Reminder – Current Forms Always Available on FMX
Check the Forms page or appropriate topic page on FMX before submitting a form to ensure you submit the current version. Previously downloaded forms or stored links may be outdated. The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic, browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic. |
01/27/17 | Fiscal Management Systems Unavailable During Scheduled Maintenance on Jan. 29 Fiscal Management Systems Unavailable During Scheduled Maintenance on Jan. 29
The Fiscal Management applications and mainframe systems are expected to be unavailable due to scheduled maintenance on Sunday, Jan. 29, from 2 a.m. to 10 a.m. |
01/20/17 | Reminder — Agencies Must Request Unclaimed Funds by May 31 Reminder — Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller’s Unclaimed Property Division. |
01/06/17 | Agencies Must Request Unclaimed Funds by May 31 Agencies Must Request Unclaimed Funds by May 31
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 31. See the Unclaimed Property Annual Notification for more, including contact information for the Comptroller's Unclaimed Property Division. |
12/16/16 | Mileage Reimbursement Rate Decreases to 53.5 Cents on Jan. 1 Mileage Reimbursement Rate Decreases to 53.5 Cents on Jan. 1
The maximum state mileage reimbursement rate for state employee travel in a personal vehicle will decrease from 54.0 cents to 53.5 cents per mile, effective Jan. 1 to Dec. 31, 2017. This rate is consistent with the Internal Revenue Service’s standard mileage rate. Note: State agencies may adopt an internal policy for a rate that is lower than the maximum rate; however, the agency must distribute the internal policy before their employees begin any travel. See Current Rates or Transportation: Mileage in Personal Vehicle in Textravel for more information. |
12/16/16 | Reminder – Check Direct Deposit Settlement Dates Reminder – Check Direct Deposit Settlement Dates
State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. Note: If you need to submit a USAS or TINS batch file on a weekend or holiday, please see the Batch File Submission Calendar. |
12/09/16 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit effective settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. Note: If you need to submit a USAS or TINS batch file on a weekend or holiday, please see the Batch File Submission Calendar. |
12/09/16 | Jan. 2 Direct Deposit Payments Jan. 2 Direct Deposit Payments
Monday, Jan. 2, 2017 is a banking holiday, observed by the Federal Reserve and most financial institutions. According to state law, Jan. 2 is considered the first working day following the December 2016 pay period, making it pay day. As a result, payroll warrants will be dated Jan. 2, 2017. While direct deposit payments will be transmitted to financial institutions before and with the payment date of Jan. 2, those institutions are not required to post payments on the banking holiday. Consequently, some employees’ funds may not be available until Tuesday, Jan. 3. Supplemental direct deposit payrolls and regular vendor (bills) payments will also be affected. Payments that process through USAS and payrolls that process through USPS and SPRS/CAPPS on Thursday, Dec. 29, will be transmitted with a payment date of Jan. 2. Consequently, employees’ and payees’ funds may not be available until Tuesday, Jan. 3. Employees and payees with direct deposit should check with their financial institutions to confirm when their funds will be available. This is especially important if the employee or vendor has established automatic withdrawals on Jan. 2. |
11/18/16 | Reminder — Check Direct Deposit Settlement Dates Reminder — Check Direct Deposit Settlement Dates
State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. Note: If you need to submit a USAS or TINS batch file on a weekend or holiday, please see the Batch File Submission Calendar. |
11/14/16 | Search State Payments Issued Video Tutorials Available for Payees Search State Payments Issued Video Tutorials Available for Payees
Video tutorials on the Comptroller’s online application for detailed payment information are now available on:
The Search State Payments Issued tutorials present an opportunity to promote direct deposit for your agency’s payees. For more information, contact Payment Services. |
11/14/16 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. Note: If you need to submit a USAS or TINS batch file on a weekend or holiday, please see the Batch File Submission Center. |
10/31/16 | Double-Check CBA and CLIBA Payment Procedures Double-Check CBA and CLIBA Payment Procedures
Entering procurement and travel card transactions into USAS or CAPPS Financials requires special considerations for the timely reconciliation of payments. Agencies should double-check the procedures for entering credit card information into USAS and CAPPS invoice number fields as detailed in the CBA and CLIBA Numbers section of USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023). For more information, see Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043) or phone or email your agency’s Purchase and Travel contact. |
10/07/16 | Update Agency Link to Where the Money Goes Update Agency Link to Where the Money Goes
State agencies and institutions of higher education are required to include a link to the Comptroller’s Where the Money Goes expenditure database on their websites. The URL for the database and visual tools have changed with the rebuild of Comptroller.Texas.Gov. For more information, see Where the Money Goes Requirements (FPP G.004). |
09/30/16 | Updated Fix for BlueZone Updated Fix for BlueZone
Recently, Microsoft released and updated Internet Explorer (IE) to version 11.0.35. The new IE version was incompatible with the BlueZone Web-to-Host Windows-based terminal emulation application. Microsoft has released a fix (KB3192665) that will eliminate the compatibility issue. It can be downloaded from their Update Catalog. BlueZone can be used to access the Comptroller’s mainframe through online applications, such as the Uniform Statewide Accounting System (USAS) or the Uniform Statewide Payroll/Personnel System (USPS). For more information, see Requirements for Transmitting Comptroller Information Over Public Networks (FPP N.007) (login required). |
09/30/16 | Fiscal Management Requests Your Feedback Fiscal Management Requests Your Feedback
Please complete our online survey to let us know if we are meeting your customer service expectations. Your responses help us improve the services we provide. The survey is extended to until close of business Friday, Oct. 7. If you have questions about this survey, please email us at fiscal.documentation@cpa.texas.gov. Thank you in advance for your help. |
09/30/16 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit effective settlement date of a payment. When financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. This includes Columbus Day (Oct. 10). |
09/30/16 | Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements
The transaction entry screens in USAS and CAPPS allow state agencies and institutions of higher education to enter payment-related information in the invoice number and description fields. Under no circumstances should agencies and institutions enter confidential or sensitive information such as complete or partial Social Security numbers or information covered by the Protected Health Information Prohibition. For complete information and to review your agency’s procedures for compliance with field requirements, see USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023). |
09/16/16 | Take the Fiscal Management Customer Service Survey by Sept. 30 Take the Fiscal Management Customer Service Survey by Sept. 30
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, Sept. 30. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
09/16/16 | Substantive Changes Made to Comptroller Manual of Accounts Substantive Changes Made to Comptroller Manual of Accounts
Several substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The list of changes includes entries that have been added, deleted or significantly modified. The manual provides current information on state agencies, appropriated funds and accounts and object codes to be used in properly recording accounting transactions. |
09/16/16 | Fiscal 2017 Travel Rates Available Now Fiscal 2017 Travel Rates Available Now
Fiscal 2017 travel reimbursement rates are available now for:
The 2017 General Services Administration (GSA) rates are effective Oct. 1 and are now available online. Please note that the standard lodging rate for out-of-state locations not listed on the GSA has increased to $91. However, the General Appropriations Act (GAA) limits lodging reimbursement for non-listed in-state locations to $85. The maximum daily meal reimbursement rate for in-state and out-of-state locations not listed on the GSA remains at $51. For more information, see Textravel, email Expenditure Assistance or call (512) 475-0966. |
09/02/16 | eXpendit Updates eXpendit Updates
The Appropriations and Appropriation Year Determination sections under the Fiscal Matters tab were updated to better convey current policies. Additionally, the Employee Uniforms and Clothing Allowances section was added to the State Employees tab. |
08/19/16 | Reminder – Systems Will Be Unavailable During Year-End Close Reminder – Systems Will Be Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2016 will occur on Wednesday, Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events, which includes:
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08/12/16 | Substantive Changes Made to Comptroller Manual of Accounts Substantive Changes Made to Comptroller Manual of Accounts
Several substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The list of changes includes entries that have been added, deleted or significantly modified. The manual provides current information on state agencies, appropriated funds and accounts and object codes to be used in properly recording accounting transactions. |
07/22/16 | Hotel Occupancy Tax Refund Reports Available Aug. 9 Hotel Occupancy Tax Refund Reports Available Aug. 9
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter. The hotel occupancy tax refund for June through July will be available on the DAFR8190 and DAFR8200 reports on Aug. 9. For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006). |
07/08/16 | Late Payment Interest Rate Increases for Fiscal 2017 Late Payment Interest Rate Increases for Fiscal 2017
The interest rate the state pays on a late payment due to a vendor under the state’s prompt payment law will be 4.50 percent for fiscal 2017. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July. For more information, see Interest Rate on eXpendit (FPP I.005). |
07/01/16 | Schedule of Year-End Close Events Available Schedule of Year-End Close Events Available
Please see the 2016 Master Schedule of Year-End Close Events that includes:
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07/01/16 | Do You Know All the Appropriation and Fiscal Year Differences? Do You Know All the Appropriation and Fiscal Year Differences?
The new Appropriation Year and Fiscal Year Comparison Chart illustrates the important differences between these two yearly time periods, including:
This resource can be found in USAS Reference (FPP Q.012) and the Training Library: USAS. |
06/24/16 | Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts
To ensure correct year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts are asked to certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with balances created from funds in the State Treasury are subject to this requirement. The certification is due by July 8. All corrections must be entered into USAS by July 29. See USAS Balance for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for additional information, including instructions for requesting access and completing the forms. |
05/13/16 | Reminder — Agencies Must Request Unclaimed Funds by May 27 Reminder — Agencies Must Request Unclaimed Funds by May 27
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 27. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP). |
03/18/16 | Reminder – NASACT Middle Management Conference Reminder – NASACT Middle Management Conference
The National Association of State Auditors, Comptrollers and Treasurers’ (NASACT) Middle Management Conference will be held April 12–14 in Austin. Texas state government employees are invited to attend. The Texas Comptroller of Public Accounts and State Auditor’s Office are co-hosts for this event.
For detailed information, see the conference flyer and the NASACT website. If you have additional questions, contact Rob Coleman, Conference Co-Chair, at (512) 463-7630. |
02/26/16 | Hotel Occupancy Tax Refund Reports Available March 9 Hotel Occupancy Tax Refund Reports Available March 9
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter. The hotel occupancy tax refund for December through February will be available on the DAFR8190 and DAFR8200 reports on March 9. For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006). |
02/26/16 | NASACT Middle Management Conference NASACT Middle Management Conference
The National Association of State Auditors, Comptrollers and Treasurers’ (NASACT) Middle Management Conference will be held April 12–14 in Austin. Texas state government employees are invited to attend. The Texas Comptroller of Public Accounts and State Auditor’s Office are co-hosts for this event.
For detailed information, see the conference flyer and the NASACT website. If you have additional questions, contact Rob Coleman, Conference Co-Chair, at (512) 463-7630. |
02/19/16 | USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked USAS and CAPPS Confidentiality Indicator Must Be Correctly Marked
The Texas Comptroller of Public Accounts’ ability to accurately distinguish confidential and non-confidential payments is critical in making payment information promptly available to the public. State agencies and institutions of higher education must ensure that confidential transactions are properly marked to protect payee confidentiality as stipulated by USAS and CAPPS Confidentiality Indicator (FPP E.045). Under state law, it is the responsibility of the agency submitting a transaction to determine the confidentiality of the transaction. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552). When an agency marks a transaction confidential, the agency should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure. |
02/19/16 | Substantive Changes Made to Comptroller Manual of Accounts Substantive Changes Made to Comptroller Manual of Accounts
Several substantive changes have been made to the Texas Comptroller Manual of Accounts (FPP Q.009). The list of changes includes entries that have been added, deleted or significantly modified. The manual provides current information on state agencies, appropriated funds and accounts and object codes to be used in properly recording accounting transactions. For questions, please contact Samuel.Miller@cpa.texas.gov. |
02/12/16 | Reminder — Use the Current Forms Available on FMX Reminder — Use the Current Forms Available on FMX
Do you need to submit a form to Fiscal Management? Visit the Forms page or appropriate topic page on FMX to ensure you submit the current version. The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic. Note: Previously downloaded copies or stored links may not provide up-to-date forms. |
01/29/16 | Legislation-related Substantive Changes Made to Comptroller Manual of Accounts Legislation-related Substantive Changes Made to Comptroller Manual of Accounts
A number of substantive changes, effective Sept. 30 and Jan. 1, have been made recently to the Texas Comptroller Manual of Accounts (FPP Q.009) due to legislation passed by the 84th Legislature, Regular Session. The list includes entries that have been added, deleted or significantly modified. The manual provides current information on state agencies, appropriated funds and accounts and object codes to be used in properly recording accounting transactions. For questions, please contact Samuel.Miller@cpa.texas.gov. |
01/22/16 | Reminder – Agencies Must Request Unclaimed Funds by May 27 Reminder – Agencies Must Request Unclaimed Funds by May 27
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 27. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 29. |
01/08/16 | Agencies Must Request Unclaimed Funds by May 27 Agencies Must Request Unclaimed Funds by May 27
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Currently held property will be swept into GR if not claimed by May 27. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 29. |
12/18/15 | Mileage Reimbursement Rate Decreases to 54 Cents on Jan. 1 Mileage Reimbursement Rate Decreases to 54 Cents on Jan. 1
The maximum state mileage reimbursement rate for state employee travel in a personal vehicle will decrease from 57.5 cents to 54 cents, effective Jan. 1 to Dec. 31, 2016. This rate is consistent with the Internal Revenue Service’s standard mileage rate. Note: State agencies may adopt an internal policy for a rate that is lower than the maximum rate; however, the agency must distribute the internal policy before their employees begin any travel. For more information, see State Mileage Reimbursement Rate (FPP S.005) or Transportation: Mileage in a Personal Vehicle in Textravel. |
12/18/15 | Reminder – Check Direct Deposit Settlement Dates Reminder – Check Direct Deposit Settlement Dates
State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit effective settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. Note: Do not submit USAS or TINS files on holidays when no cycle runs. Files sent on a holiday will be overwritten by files submitted after the holiday. |
12/11/15 | Check Direct Deposit Settlement Dates Check Direct Deposit Settlement Dates
State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit effective settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. Note: Do not submit USAS or TINS files on holidays when no cycle runs. Files sent on a holiday will be overwritten by files submitted after the holiday. |
11/23/15 | Comptroller Mainframe Password Requirements Updated Comptroller Mainframe Password Requirements Updated
Effective Nov. 23, the Comptroller’s office updated the password requirements for all systems and applications that authenticate with a mainframe password:
Any password changes or reset requests on a mainframe account starting Nov. 23 will have new requirements. For more information, please see Mainframe Password Requirements (Comptroller user ID required). |
11/20/15 | Comptroller Statewide Financial Systems Unavailable During Scheduled Maintenance on Nov. 28 Comptroller Statewide Financial Systems Unavailable During Scheduled Maintenance on Nov. 28
The Texas Comptroller of Public Accounts statewide financial systems will be unavailable due to scheduled maintenance on Saturday, Nov. 28, from 7 a.m. to 9 p.m. For additional details, see the Systems topic page. |
11/20/15 | Reminder – Check Direct Deposit Settlement Dates Reminder – Check Direct Deposit Settlement Dates
State and federal holidays listed on the System Outages and Holidays Calendar with no scheduled USAS cycle are excluded when determining the direct deposit settlement date of a payment. Since financial institutions are closed, no direct deposit activity occurs on those days. Agencies must exclude these dates when determining when to process their payments to ensure prompt payment and avoid late payment interest. Note: Do not submit USAS or TINS files on holidays when no cycle runs. Files sent on a holiday will be overwritten by files submitted after the holiday. |
11/06/15 | Reminder – Benefits Proportional by Fund Reports Due Nov. 19 Reminder – Benefits Proportional by Fund Reports Due Nov. 19
Benefits Proportional by Fund Reports and related adjustments are due Nov. 19. Agencies and institutions funded with a single appropriated fund must submit a letter confirming this status by Nov. 19. For forms and sample letters, see Benefits Proportional by Fund (APS 011) (FPP A.010). |
10/30/15 | Benefits Proportional by Fund Reports Due Nov. 19 Benefits Proportional by Fund Reports Due Nov. 19
State agencies and institutions of higher education are required to ensure payments of benefit costs are proportional to the agency’s or institution’s funding from appropriated funds, unless another legal provision prohibits proportionality. Benefits Proportional by Fund Reports and related adjustments are due Nov. 19. Agencies and institutions funded with a single appropriated fund must submit a letter confirming this status by Nov. 19. For forms and sample letters, see Benefits Proportional by Fund (APS 011) (FPP A.010). |
10/30/15 | Double-Check CBA and CLIBA Payment Procedures Double-Check CBA and CLIBA Payment Procedures
Entering procurement and travel card transactions into USAS or CAPPS Financials requires special considerations for the timely reconciliation of payments. Agencies should double-check the procedures for entering credit card information into USAS and CAPPS invoice number fields as detailed in the CBA and CLIBA Numbers section of USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023). For more information, see Processing Third-Party Transactions in USAS for Payment/Travel Cards, Direct Bill Payments and Reimbursements (FPP A.043) or phone or email your agency’s Purchase and Travel contact. |
10/28/15 | Reminder – Fiscal Management Systems Survey Due by Oct. 30 Reminder – Fiscal Management Systems Survey Due by Oct. 30
Please complete our online survey to let us know if our automated tools and statewide financial systems are meeting your expectations. The survey is available now until close of business Friday, Oct. 30. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
10/16/15 | Take the 2015 Fiscal Management Systems Survey by Oct. 30 Take the 2015 Fiscal Management Systems Survey by Oct. 30
The Comptroller’s office operates several financial systems to maintain the central accounting records of the state, perform accounting activities and prepare payroll and other warrants. In addition, the agency has developed several automated tools to help state agencies and institutions of higher education with their accounting and reporting tasks. Let us know how these automated tools and statewide financial systems are meeting your expectations by taking a few minutes to complete our online survey. The survey is available now until close of business Friday, Oct. 30. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
10/12/15 | Contracts and State Employees Tabs Updated in eXpendit Contracts and State Employees Tabs Updated in eXpendit
The Contracts and State Employees tabs were updated in eXpendit per the 84th Legislature, Regular Session. Highlighted changes include: Contracts tab — Senate Bill 20
Contracts tab — House Bill 3014
State Employees tab — House Bill 3337
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10/02/15 | Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements Ensure Compliance with USAS and CAPPS Invoice Number and Description Requirements
The transaction entry screens in USAS and CAPPS allow state agencies and institutions of higher education to enter payment-related information in the invoice number and description fields. Review your agency’s procedures to ensure compliance with USAS and CAPPS Financials Invoice Number Field Requirements (FPP E.023). Under no circumstances should agencies and institutions enter confidential or sensitive information such as complete or partial Social Security numbers or information covered by the Protected Health Information Prohibition. Data items described in Business and Commerce Code, Section 521.002 must not be entered into a field not specifically created for that information unless explicitly allowed by Comptroller policy. Disallowed data includes:
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09/11/15 | Additional Accounting Policy Statements Have Been Updated Additional Accounting Policy Statements Have Been Updated
Several Accounting Policy Statements (APSs) have been updated through acts of the 84th Legislature, Regular Session. The APSs include changes to terminology, policies, procedures and transaction coding blocks. Some APSs have been updated to include information applicable to CAPPS. Each APS should be carefully reviewed to ensure compliance with the most current policies and procedures. |
09/04/15 | Legislation-related Substantive Changes Made to Comptroller Manual of Accounts Legislation-related Substantive Changes Made to Comptroller Manual of Accounts
A number of substantive changes have been made recently to the Texas Comptroller Manual of Accounts (FPP Q.009) due to legislation passed by the 84th Legislature, Regular Session. The list includes entries that have been added, deleted or significantly modified. The manual provides current information on state agencies, appropriated funds and accounts and object codes to be used in properly recording accounting transactions. For questions, please contact Samuel.Miller@cpa.texas.gov. |
09/04/15 | Additional Accounting Policy Statements Have Been Updated Additional Accounting Policy Statements Have Been Updated
Several Accounting Policy Statements (APSs) have been updated through acts of the 84th Legislature, Regular Session. The APSs include changes to terminology, policies, procedures and transaction coding blocks. Some APSs have been updated to include information applicable to CAPPS. Each APS should be carefully reviewed to ensure compliance with the most current policies and procedures. |
09/04/15 | Fiscal 2016 Travel Rates Now Available Fiscal 2016 Travel Rates Now Available
Fiscal 2016 travel reimbursement rates are now available for:
For more information, see Textravel, email Expenditure Assistance or call (512) 475-0966. |
08/21/15 | Accounting Policy Statements Have Been Updated Accounting Policy Statements Have Been Updated
Several Accounting Policy Statements (APSs) have been updated through acts of the 84th Legislature, Regular Session. The APSs include changes to terminology, policies, procedures and transaction coding blocks. Some APSs have been updated to include information applicable to CAPPS. Each APS should be carefully reviewed to ensure compliance with the most current policies and procedures. |
08/21/15 | Reminder — Systems Will Be Unavailable During Year-End Close Reminder — Systems Will Be Unavailable During Year-End Close
The USAS annual cash-basis close for fiscal 2015 will occur on Monday, Aug. 31. The fiscal year-end close process requires shutting down the statewide fiscal systems. For more information, please see the Master Schedule of Year-End Close Events, which includes:
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08/10/15 | Changes Made by the 84th Legislature Summarized Changes Made by the 84th Legislature Summarized
The 84th Legislature made numerous changes to Article IX of the General Appropriations Act (GAA) that take effect Sept. 1. A summary of these changes and of major bills passed that affect multiple agencies can be found at Changes to Article IX of the GAA and Other Bills of Interest to State Agencies (FPP F.008). |
07/31/15 | Legislation-related Substantive Changes Made to Comptroller Manual of Accounts for Fiscal 2015 Legislation-related Substantive Changes Made to Comptroller Manual of Accounts for Fiscal 2015
A number of substantive changes have been made recently to the Texas Comptroller Manual of Accounts (FPP Q.009) for fiscal 2015 due to legislation passed by the 84th Legislature, Regular Session. The list includes entries that have been added, deleted or significantly modified. The manual provides current information on state agencies, appropriated funds and accounts and object codes to be used in properly recording accounting transactions. For questions, please contact Samuel.Miller@cpa.texas.gov. |
07/24/15 | Hotel Occupancy Tax Refund Reports Available Aug. 9 Hotel Occupancy Tax Refund Reports Available Aug. 9
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter. The hotel occupancy tax refund for June through July will be available on the DAFR8190 and DAFR8200 reports on Aug. 9. For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006). |
07/17/15 | Reminder — Fiscal Management Requests Your Feedback Reminder — Fiscal Management Requests Your Feedback
Please complete our online survey to let us know if we are meeting your customer service expectations. Your responses help us improve the services we provide. The survey is available now until close of business Friday, July 24. If you have questions about this survey, please email us at fiscal.documentation@cpa.texas.gov. Thank you in advance for your help. |
07/10/15 | Late Payment Interest Rate Remains 4.25 Percent for Fiscal 2016 Late Payment Interest Rate Remains 4.25 Percent for Fiscal 2016
The interest rate the state pays on a late payment due a vendor under the state’s prompt payment law will be 4.25 percent for fiscal 2016. The interest calculation is one percentage point higher than the prime rate published in the Wall Street Journal on the first business day of July. For more information, see Interest Rate under the Prompt Payment tab in eXpendit (FPP I.005). |
07/02/15 | Master Schedule of Year-End Close Events Available Master Schedule of Year-End Close Events Available
New this year is the Master Schedule of Year-End Close Events that includes:
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06/26/15 | Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts Reminder — Certification Required for USAS Balances for Imprest, Petty Cash and Travel Advance Accounts
To ensure correct year-end USAS balances for imprest, petty cash and travel advance accounts, agencies authorized to maintain these accounts are asked to certify that USAS balances and agency computed balances (cash plus outstanding reimbursements) agree. Only cash accounts with balances created from funds in the State Treasury are subject to this requirement. The certification is due July 9. All corrections must be entered into USAS by July 30. See USAS Balances for Imprest, Petty Cash and Travel Advance Accounts (FPP A.045) for additional information, including instructions for requesting access and completing the forms. |
06/19/15 | Substantive Change Made to Comptroller Manual of Accounts Substantive Change Made to Comptroller Manual of Accounts
A number of substantive changes have been made recently to the Texas Comptroller Manual of Accounts (FPP Q.009). The list includes entries that have been added, deleted or significantly modified. The manual provides current information on state agencies, appropriated funds and accounts and object codes used to properly record accounting transactions. For questions or feedback on the Manual of Accounts, please contact Samuel Miller at Samuel.Miller@cpa.texas.gov. |
06/12/15 | Take the 2015 Fiscal Management Customer Service Survey by July 24 Take the 2015 Fiscal Management Customer Service Survey by July 24
How well are we meeting your customer service expectations? Please let us know by completing the online survey by Friday, July 24. We appreciate your feedback. If you have any questions about the survey, please email us at fiscal.documentation@cpa.texas.gov. |
05/15/15 | Reminder — Agencies Must Request Unclaimed Funds by May 29 Reminder — Agencies Must Request Unclaimed Funds by May 29
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Property currently being held will be swept into GR if not claimed by May 29. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP). All state agencies or institutions of higher education with unclaimed funds were notified as of March 31, 2015. |
04/17/15 | FMX Can Only Be Viewed in These Browsers FMX Can Only Be Viewed in These Browsers
To view FMX, you must use these browser versions or an earlier version.
If you have questions, please contact your agency’s IT department. |
02/27/15 | New Transparency Tools Highlight State Payments New Transparency Tools Highlight State Payments
The Texas Comptroller of Public Accounts offers two new Where the Money Goes tools that make it easier for the public to find and analyze payments made by state agencies and institutions of higher education.
These data visualization tools will replace most of the classic tools, which will still be offered for a limited time. A comparison of classic and data visualization tools is available. See Where the Money Goes Requirements (FPP G.004) for details on the responsibilities of state agencies and institutions of higher education. |
02/27/15 | Hotel Occupancy Tax Refund Reports Available March 9 Hotel Occupancy Tax Refund Reports Available March 9
Agencies that reimburse employees for state-related hotel stays are due a refund for the associated hotel occupancy taxes. The refunds are generated automatically through USAS each quarter. The hotel occupancy tax refund for December through February will be available on the DAFR8190 and DAFR8200 reports on March 9. For more information, see Hotel Occupancy Tax Quarterly Refund (FPP B.006). |
02/20/15 | Reminder — USAS Confidential Indicator Must Be Marked Correctly Reminder — USAS Confidential Indicator Must Be Marked Correctly
The Texas Comptroller of Public Accounts’ ability to accurately distinguish confidential and non-confidential payments is critical in making payment information promptly available to the public. State agencies and institutions of higher education must ensure that confidential transactions are properly marked to protect payee confidentiality as stipulated by USAS Confidential Indicator (FPP E.045). Under state law, it is the responsibility of the agency submitting a transaction to determine the confidentiality of the transaction. Transactions are legally considered public unless specifically excluded by the Public Information Act (Texas Government Code, Chapter 552). When an agency marks a transaction confidential, the agency should be prepared to cite the law or attorney general opinion that excludes the payment from public disclosure. Note: “Agency” includes institutions of higher education. |
02/06/15 | Reminder — Use the Current Forms Available on FMX Reminder — Use the Current Forms Available on FMX
Do you need to submit a form to Fiscal Management? To ensure you always use a current form, download it at the time you need it from either the Forms page or the appropriate topic page on FMX. The Forms page is always available from the top drop-down menu bar. Forms can be filtered by topic or browsed alphabetically or numerically. Topic pages such as Appropriations or Payment Services feature a forms subheading with a link to forms on that topic. Note: Previously downloaded copies or stored links may not provide up-to-date forms. |
01/23/15 | Reminder — Agencies Must Request Unclaimed Funds by May 29 Reminder — Agencies Must Request Unclaimed Funds by May 29
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Property currently being held will be swept into GR if not claimed by May 29. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies and institutions with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 31. |
01/16/15 | If Your Agency Has Switched to texas.gov, Use Your New Email Address to Log Into Training Center If Your Agency Has Switched to texas.gov, Use Your New Email Address to Log Into Training Center
Training Center, the online registration system for Fiscal Management training, has been updated to reflect the email domain change to a texas.gov address for affected agencies. You must use your new texas.gov email address to sign in to register for a class or access your training certificates and transcripts. Your password or other account information has not changed. The Training Center sign-in page identifies the affected agencies. For questions, please email fm.training@cpa.texas.gov. |
01/09/15 | Fiscal Management Staff Changes Announced Fiscal Management Staff Changes Announced
Texas Comptroller Glenn Hegar has announced the following staff changes:
Please see FMX for contact information for Fiscal Management – Directors, Managers & Administrative Assistants. |
01/09/15 | Agencies Must Request Unclaimed Funds by May 29 Agencies Must Request Unclaimed Funds by May 29
Unclaimed property turned over to the state includes property that may belong to state agencies or institutions of higher education. If agencies and institutions do not claim property after an annual notification, the Comptroller’s office deposits the money into unappropriated General Revenue (GR). Property currently being held will be swept into GR if not claimed by May 29. See the Unclaimed Property Annual Notification for more information, including contact information for the Comptroller’s Unclaimed Property Division (UP) and the list of agencies and institutions with unclaimed funds. UP will mail claim forms to the financial representatives of agencies on the list by Jan. 31. |
01/05/15 | Changes to Agency Website, URL and Email Addresses Changes to Agency Website, URL and Email Addresses
In keeping with the Texas Department of Information Resources’ request for agencies to adopt the texas.gov Web and email extensions, the Comptroller of Public Accounts announces the following changes: Website Update and URLThe Window on State Government website has a refreshed look with a new name and URL: Comptroller.Texas.Gov. Links to Window URLs will continue to work due to automatic redirects. Note: FMX has not been affected at this time. Email AddressesThe Comptroller’s office is phasing a new style for staff email addresses during 2015: firstname.lastname @cpa.texas.gov. Either Jane.Doe @cpa.state.tx.us or @cpa.texas.gov will work for the time being. Watch FMXtra for additional updates. |