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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Meals

A state employee may be reimbursed for a meal expense incurred on a day that the employee conducts state business outside of his or her designated headquarters. General Appropriations Act, Article IX, Part 5, Section 5.05(b) The meal expense is only reimbursable if the employee is outside of his or her designated headquarters for at least six consecutive hours. Texas Government Code Section 660.113(b)

Meal expenses incurred while traveling to and staying at a duty point the day before state business begins and traveling from a duty point the day after state business ends are reimbursable. Meal expenses incurred more than one day before or after the state business begins or ends are not reimbursable unless the expenses are incurred to qualify for discount airfare or travel to or from the duty point reasonably requires more than one day.

Designated Headquarters
The area within the boundaries of the city in which a state employee's place of employment is located. If an employee's place of employment is located within an unincorporated area, then the area within a five-mile radius of the place of employment is the employee's designated headquarters. If an incorporated municipality or an unincorporated area is completely surrounded by the incorporated municipality in which an employee's place of employment is located, then the employee's designated headquarters includes the surrounded municipality or area. Texas Government Code Section 660.002(7)
Duty Point
The destination, other than a place of employment, to which a state employee travels to conduct official state business. If the destination is outside the employee's designated headquarters, then the duty point is either the incorporated municipality in which the destination is located or the unincorporated area within a five-mile radius of the destination. Texas Government Code Section 660.002(9)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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