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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Meal and lodging exceptions
Exceptions for travel with legislators or certain officials

A legislator, a judicial officer, a chief administrator of a state agency, a board member, the executive director of the Texas Legislative Council or the secretary of the senate may authorize one or more state employees traveling with the authorizing party to a particular meeting or conference to receive reimbursement of their actual expenses for meals and lodging while attending the meeting or conference. Texas Government Code Section 660.206(b) If the expenses are incurred within the contiguous United States, the reimbursement is limited to twice the amount that could be reimbursed for regular state employee travel. The designated employees are not required to work for the same state agency as the authorizing party.

A reimbursement for actual expenses may be paid even if the itineraries for the authorizing party and the employee receiving the reimbursement are not identical. For example, it is not necessary for both individuals to fly to the duty point on the same flight.

Board
A board, commission, committee, council, governing body or similar entity in the executive, legislative or judicial branch of state government that is composed of two or more members. Texas Government Code Section 660.002(2)
Contiguous United States
The District of Columbia plus the 48 mainland U.S. states. Alaska and Hawaii are the only states not included.
Duty Point
The destination, other than a place of employment, to which a state employee travels to conduct official state business. If the destination is outside the employee's designated headquarters, then the duty point is either the incorporated municipality in which the destination is located or the unincorporated area within a five-mile radius of the destination. Texas Government Code Section 660.002(9)
Executive Director
The lone individual who has the daily responsibility for managing the operations of a state agency that is headed by a board. The term does not include a member of that board.
State Agency
A unit of state government that uses appropriated funds to pay or reimburse a travel expense of a state employee. This includes the Teacher Retirement System of Texas and the Employees Retirement System of Texas. Texas Government Code Section 660.002(19)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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