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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Meal and lodging exceptions
Exceptions for designees of legislators or certain officials

A legislator, a judicial officer, a chief administrator of a state agency, the executive director of the Texas Legislative Council, the secretary of the senate or a board member may designate one or more state employees to represent the designating party at a particular meeting or conference. A designated employee is not required to work for the same state agency as the designating party. A designated employee is entitled to receive reimbursement of actual expenses for meals and lodging while attending the meeting or conference. If the expenses are incurred within the contiguous United States, the reimbursement is limited to twice the amount that could be reimbursed for regular state employee travel. The designations must occur on a trip-by-trip basis.

Board
A board, commission, committee, council, governing body or similar entity in the executive, legislative or judicial branch of state government that is composed of two or more members. Texas Government Code Section 660.002(2)
Contiguous United States
The District of Columbia plus the 48 mainland U.S. states. Alaska and Hawaii are the only states not included.
Executive Director
The lone individual who has the daily responsibility for managing the operations of a state agency that is headed by a board. The term does not include a member of that board.
State Agency
A unit of state government that uses appropriated funds to pay or reimburse a travel expense of a state employee. This includes the Teacher Retirement System of Texas and the Employees Retirement System of Texas. Texas Government Code Section 660.002(19)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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