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Glenn Hegar  ·  Texas Comptroller of Public Accounts

Lodging
Inability to obtain reasonable lodging within the duty point

A state employee may be reimbursed for lodging and meals obtained outside of the duty point if he or she was unable to obtain reasonable lodging within the duty point. The lodging expense reimbursement may not exceed the maximum lodging reimbursement rate for the location where the lodging is obtained.

In this situation, the meal expense reimbursement may not exceed the greater of:

  • The maximum meal reimbursement rate for the state employee’s duty point or
  • The maximum meal reimbursement rate for the location where the lodging is obtained
Duty Point
The destination, other than a place of employment, to which a state employee travels to conduct official state business. If the destination is outside the employee's designated headquarters, then the duty point is either the incorporated municipality in which the destination is located or the unincorporated area within a five-mile radius of the destination. Texas Government Code Section 660.002(9)
May Not
A prohibition against a specified action. The term does not mean "might not" or its equivalents. Texas Government Code Section 311.016(5)
State Employee
An individual employed by a state agency, including a key official. Texas Government Code Section 660.002(20) The term includes prospective state employees and aircraft pilots.
Glenn Hegar
Texas Comptroller of Public Accounts
Questions? Contact statewide.accounting@cpa.texas.gov
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