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A state employee is entitled to be reimbursed for lodging expenses incurred on a day that the employee conducts state business outside of his or her designated headquarters. The lodging expense may only be reimbursed if it is incurred at a commercial lodging establishment. The employee may only be reimbursed for his or her actual lodging expense not to exceed the maximum lodging reimbursement rate.

A state employee may not be reimbursed for a lodging expense incurred while not conducting state business unless an exception applies, per Texas Government Code, Section 660.009.

Lodging expenses incurred the night before state business begins and the night after state business ends are reimbursable. Lodging expenses incurred more than one night before or after the state business begins or ends are not reimbursable unless the expenses are incurred to qualify for discount airfare or if travel to or from the duty point reasonably requires more than one day, per 34 Texas Administrative Code Section 5.22.