Maintenance
HM9U1 Screen (Employee Leave Request)
After you have created a record on the HO8U1 screen, you can use the FMLA reason code in conjunction with the employee leave on the HM9U1 screen. You can enter up to 480 hours per year, which is the federal limit.
Family medical leave and parental leave are not leave types in and of themselves. For the employee to take either one, you must enter a request for one of the following reason codes:
Reason Codes
| Abbreviation | Description |
|---|---|
| ALT | Administratative leave taken |
| CDT | Compensatory disaster taken |
| CET | Compensatory emergency taken |
| CTT | Compensatory time taken |
| DBT | Donate blood taken |
| DMT | Donate marrow taken |
| DOT | Donate organ taken |
| DST | Donor sick taken |
| EST | Extended sick leave taken |
| EOT | Emergency other taken |
| HCT | Holiday comp taken |
| FLT | Family leave taken |
| FPT | Foster parent leave taken |
| LDT | Line of duty taken |
| LWD | Leave without pay dock |
| LWT | Leave without pay (LWOP) taken |
| OTT | Overtime taken |
| SET | Assistance dog training |
| SAT | Sick leave awarded from the sick leave pool taken |
| SLT | Sick leave taken |
| VCT | Vacation taken |
Note: Family leave taken (FLT) only documents the HO8U1 balance. This value is used to record a holiday that falls within any PL/FMLA leave taken.
On the same record, a two-part code is entered in the REASN field to indicate the event for which the employee is taking leave. The two parts of this code come from the HO8U1 record which tracks the leave the employee is taking.
If the employee is taking family medical leave, the first two characters will be FM. If the employee is taking parental leave, the first two characters will be PL.
The first two characters must match with the value in the LEAVE CATEGORY field on the HO8U1 record.
The second two characters must match with the value in the EVENT NUMBER field entered on the HO8U1 record.
If an employee has used the maximum allotted 480 hours of leave allowed but the agency is granting additional leave, you can still enter any of the above leave requests for the employee, without the reason code. It is up to the leave administrator to track any family medical or parental leave beyond the federally mandated limit.