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USPS Leave Accounting · Contacts


Accruals

Manual Entries

Sometimes changes are needed to posted accruals because an employee was on leave without pay (LWOP) on the first of the month. Occasionally, a manual entry of accruals is needed for a new employee who starts after Report 156 was run.

Use the HMCU1 screen for:

  • Changing posted accruals (Example 3)
  • Manually posting accruals (Example 4)

Example 3 – Changing Posted Accruals

Alex Trebek returned to work on the last workday of October. His October accruals were previously suppressed. This example demonstrates how to manually change his accruals for October.

He receives 11 hours of vacation leave and 8 hours of sick leave.

  1. Enter the following on the command line: GUH (tab) agency number, SSN (tab) HMCU1 and press Enter
  2. Enter the following information:
    1. Enter R in the SUBCOMMAND field
    2. Enter C (change) in the FLAG field in the OCT row
    3. Enter 11:00 in the VAC field
    4. Enter 8:00 in the SICK field

This screen shot illustrates how the screen appears before you process the entry. 

GUH   XXX,XXXXXXXXX                                                 ON   HMCU1

         --------------EMPLOYEE LEAVE ACCRUALS------------- 

  R  AGENCY--> 00XXX EMPLOYEE SSN--> 00XXXXXXXXX                 FISCAL YEAR--> 2010
    NAME-> TREBEK, ALEX

    LAST ACCR DT------>   09/01/2009               NEXT ACCRUAL FTE-------> 01.000
    TERMINATION DATE-->   00/00/0000               SCHEDULE PATTERN CODE--> 10
    ST EFF SVC DATE--->   02/01/1999               SCHEDULE TIME SHIFT----> 08:00-17:00
                                                   OT WARNING HOURS-------> 0:00


           ------------FISCAL YEAR ACCRUALS------------
               FLAG   VAC  SICK           FLAG   VAC  SICK
           SEP  A   10:00  8:00       MAR      00:00  0:00
           OCT  C   11:00  8:00       APR      00:00  0:00
           NOV      00:00  0:00       MAY      00:00  0:00
           DEC      00:00  0:00       JUN      00:00  0:00
           JAN      00:00  0:00       JUL      00:00  0:00
           FEB      00:00  0:00       AUG      00:00  0:00
  1. Press Enter to process

Next: Example 4