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USPS Leave Accounting · Contacts


Accruals

Automatic Monthly Accruals Report 156

After suppressing accruals for the current leave accounting month, run Automatic Monthly Accruals Report 156. This process:

  • Accrues leave for every employee on the HMCU1 screen
  • Advances the month in leave accounting
  • Is an overnight process and the best way to post accruals

Report 156 needs to be set up on two screens to process. Screen HNKLA is used to set up the date parameters and screen HSRPT requests the report to run.

Example 2 – Automatic Monthly Accruals Report 156

Step 1: Use the HNKLA screen to set the leave accounting process date.

  1. Enter the following on the command line: GUH (tab) agency number (tab) HNKLA and press Enter
  2. Enter the following information:
    1. Enter R in the SUBCOMMAND field
    2. Change the LA PROCESS DATE to the last calendar day of the month for which the accruals will post

This screen shot illustrates how the screen appears when accruals are being set for October.

GUH   XXX                                                               ON HNKLA

               -- LEAVE ACCOUNTING REPORT REQUESTS AND FLAGS --

  R  AGENCY---->   00XXX

 LA PROCESS DATE---> 10/31/2009                 LAST 156 ACCR DT--> 10/01/2009
 START DATE--------> 10/01/2009                 END DATE----------> 10/01/2009
 LA WARRANT START--> 00/00/0000                 LA WARRANT END----> 00/00/0000

 EMPLOYEE LEAVE SUMMARY-------537-> _   PROJ LEAVE CONVERTED TO SICK---569-> _
 PAYMENT AUDIT REPORT---------557-> _   EMPLOYEE FMLA LEAVE------------573-> _
 SICK LEAVE POOL ACTIVITY-----561-> _   COMPENSABLE LEAVE REPORT-------574-> _
 EMPLOYEE LEAVE BALANCES------563-> _   PAYROLL INTERFACE--------------594-> _
 EMPLOYEE LEAVE ACCRUED-------565-> _   PAYROLL RECONCILIATION---------595-> _
 EMPLOYEE EXCESS VACATION-----567-> _   TIME FORFEITURE REPORT---------597-> _



 REPORT FISCAL YEAR---> 2010            LA SYSTEM FLAG------> 1
 MILITARY FISCAL YEAR-> ____            FMLA SYSTEM FLAG----> 0

                        00/00/00 00:00:00 1 M3LL PARJ ____
  1. Press Enter to process the transaction

Step 2: Use the HSRPT screen to request the report.

  1. Enter the following on the command line: GUH (tab) agency number (tab) HSRPT and press Enter
  2. If no other reports are already requested on this screen, do the following:
    1. Enter I in the SUBCOMMAND field
    2. Enter your agency number in the AGENCY field
    3. Enter 1 in the PAGE NUMBER field
    4. Enter 1 in the R/I field
    5. Enter 156 in the RPT field
  3. If reports already exist, do the following:
    1. Type R in the SUBCOMMAND field
    2. Find the first empty RPT field (all zeroes) and type 156. If there is not a 1 in the R/I field on that row, enter it in that field

This screen shot illustrates how the screen is set up.

 GUH   XXX                                                             ON HSRPT

                    --------STANDARD REPORT REQUEST--------- 

 I   AGENCY---> 00XXX PAGE NUMBER--> 00001


          R      O     O     O     O     O     O     O     O     O     O
   CYCLE TRN R/I RPT C RPT C RPT C RPT C RPT C RPT C RPT C RPT C RPT C RPT C
    000  RPT 1   156 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
    000  RPT 0   000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
    000  RPT 0   000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0
    000  RPT 0   000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0 000 0     
    



A287W-NO RECORD/S FOUND
                        00/00/00 00:00:00 1 M3LL PARJ ____
  1. Press Enter to request Report 156

Next: Report 156 Error Messages