Introduction to Leave Accounting
Objectives
After completing this section of the tutorial, you will be able to:
- Describe the monthly processing cycle
Leave Accounting Month and Year
The USPS leave accounting system follows a monthly cycle. This does not need to coincide (and usually doesn’t) with a calendar month. For example, the calendar month may be November but the current leave accounting month is still October.
The current leave accounting year is displayed on the HNKLA screen.
Leave Accounting Monthly Processing Cycle
The monthly processing cycle includes six primary tasks:
- Accrue leave
- Post requested (unposted) leave
- Enter standard leave maintenance
- Run post-maintenance reports (Note: All leave accounting entries for a given month should be completed before running these reports.)
- Run month-end reports
- Request month-end clears from the Comptroller’s office
Month-End Close and Beginning a New Month
It takes five business days to close out a month (steps 4, 5, 6 above) and begin a new month (steps 1 and 2 above). No data entry should be performed during this time.
Leave Accounting Cycle
Next: Accruals