Skip to content
Breadcrumbs

USPS Leave Accounting · Contacts


Maintenance

Canceling vs. Deleting on the HM9U1 Screen

Canceling the original entry on the HM9U1 screen provides an audit trail of leave entered and then canceled.

Deleting an entry erases the original record on the HM9U1 screen.

Note: You can review leave types by agency and by employee on HN9U3. This is a display-only screen.

Cancel and Delete Entries

  1. Access HM9U1 for the employee
  2. Cancel or delete the leave
    • To cancel the leave:
      1. Find the row with the leave record to be canceled and type R in the SUBCOMMAND field
      2. Tab to ST and type C
    • To delete the leave:
      1. Find the row with the leave record to be deleted and type D in the SUBCOMMAND field
  1. Press Enter to process the transaction

Considerations

  • A canceled leave entry or record cannot be deleted
  • Leave with a status of I (transfer time in) or $ (which signifies that the employee has been paid for those hours) may not be canceled or deleted
  • If you delete a record by using a D, there will be no audit trail on the HM9U1 screen
  • If you enter a C (canceling) or D (deleting), the balances will be restored with the correct amount

HRHM9 Screen

The HRHM9 screen is an audit screen that helps you look back on transactions that have been deleted. It will show the date the transaction was deleted and the ID of the operator who deleted it.

HRHM9 screen 

GU    XXX,XXXXXXXXX                                          			ON HRHM9

      		----------HM9 DELETED TRANSACTION AUDIT REORD-----------
                                            
 AGENCY-->  00XXX     SSN--> 00XXXXXXXXX
 EMPL NAME-> FONZARELLI, ARTHUR

     ------START------             -------END-------
    ACTY  ST DATE   TIME           LVHRS  DATE  TIME REASON OPID
    DATE  TIME      ID
 _ CTE  P 10/01/2009 08:00         1:00  10/01/2009       TEST111
    11/10/09.11.30  TEST111
 _ CTE  P 10/06/2009 08:00         0:30  10/06/2009       TEST111
    11/10/09.11.30  TEST111
 _ CTE  P 10/16/2009 00:01         0:30 10/16/2009        TEST111
    11/10/09.11.30  TEST111
 _ CTE  P 10/22/2009 08:00         0:30 10/22/2009        TEST111
    11/10/09.11.30  TEST111

Next: Example 8