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HRIS Online Inquiry and Entry Guide –
Chapter 3 – HRIS Online Data Entry

How to Change Leave Without Pay/Faculty Development Status

Perform the following steps to enter leave without pay (LWOP) and faculty development leave (FDLP), reason codes 043 and 044, on the Job/ Appointment Information screen.

  1. Enter EJ in the OPTION field of the Personnel Update Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter HEEJ.

  2. Press Enter. The Employee Job/Appt Information screen appears.
USER123  F48CHEEJ       HRIS -- HIGHER EDUCATION           MM/DD/YYYY 09:29:05 
    ALT CMD: ____     EMPLOYEE JOB/APPT INFORMATION 

AGENCY: ___  SSN: _________  JOB/APPT NO: ___  REASON CODE: ___  EFF DT: ______ 
------------------------------------------------------------------------------- 
EMPL NAME: 

REVERSAL IND:   _            CAT CODE ATTR:  __     CLASS CODE:        ________ 

SALARY ADJ AMT: __________   EEO JOB CAT:    _      COMM PCE OFCR:     _ 

PAY CYCLE:      _            FLSA IND:       _      CNTY CODE:         ___ 

WORKWK BEG DAY: ___          LWOP/FDLP IND:  _      JOB/APPT END DT:   ______ 

SALARY SPREAD:  ___                                 JOB/APPT START DT: ______ 

EMPLOYMENT DT:               CONTRACT BASIS:        TERMINATION DT: 



-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU  REFR                                       END 
9125 PLEASE ENTER AGENCY, SSN, JOB/APPT, REASON, AND EFF DATE
  1. Enter the following key mandatory fields:

    AGENCY (Key Mandatory)
    Enter your agency number.

    SSN (Key Mandatory)
    Enter the employee’s Social Security number without spaces or hyphens.

    JOB/APPT NO (Key Mandatory)
    Enter a three-digit job/appointment number for the employee.

    REASON CODE (Key Mandatory)
    Enter Reason Code 043 for a change in LWOP status. Enter Reason Code 044 for a change in FDLP status.

    EFF DT (Key Mandatory)
    Enter the date the change is effective (MMDDYYYY).

  2. Press Enter.
  3. Enter the LWOP or FDLP status for the employee. LWOP values:
    M Active military leave
    W Worker's Compensation status
    D Disciplinary suspension
    P Parental leave of absence
    F Federal Family and Medical Leave Act (FMLA)
    Y Yes
    N No

    FDLP Values:

    X Yes
    N No
  4. Press Enter to process the information.

    If successful, HRIS accepts the job information and the message Process Successfully Updated appears at the bottom-left of the screen. If unsuccessful, an HRIS error message appears at the bottom of the screen. Correct the information as the error message indicates.