HRIS Online Inquiry and Entry Guide –
Chapter 3 – HRIS Online Data Entry
How to Change a Social Security Number
Perform the following steps to change an employee’s Social Security number (SSN) on the Employee SSN Change screen (reason code 037, Record ID 76).
- Enter SC in the
OPTION
field of the Personnel Update Menu.– or –
From any screen in HRIS, press Home to advance to the top-left corner of the screen at the
ALT CMD
field, then enter HESC. - Press Enter. The SSN Change screen appears.
USER123 HESC/PESC HRIS MM/DD/YYYY 03:22:36 ALT CMD: ____ EMPLOYEE SSN CHANGE PAGE: 1 (REASON CODE: 037) AGENCY: OLD SSN: _________ NEW SSN: _________ EMPLOYEE NAME: EMPLOYMENT DATE: DATE OF BIRTH: ENTER-PF1---PF2---PF3---PF4---PF5---PF6---PF7---PF8---PF9---PF10--PF11--PF12-- PVSC MAIN MENU REFR END 9039 PLEASE ENTER AGENCY NUMBER AND SSN
- Enter the employee’s old SSN in the
OLD SSN
field. - Press Enter.
- Enter the employee’s new SSN in the
NEW SSN
field. - Press Enter.
- Press F6 to confirm the change.
The message SSN Change Transaction Created should appear at the bottom of the screen.
Note: The Social Security number update is not immediate and occurs during overnight processing. Therefore, you must verify the Social Security number change the next day.