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HRIS Online Inquiry and Entry Guide –
Chapter 3 – HRIS Online Data Entry

How to Update Employee Job Information

Perform the following steps to enter updates to the Employee Job/Appt Information screen using reason code 038.

  1. Enter EJ in the OPTION field of the Personnel Update Menu.

    – or –

    From any screen in HRIS, press Home to advance to the top-left corner of the screen at the ALT CMD field, then enter HEEJ.

  2. Press Enter. The Employee Job Information screen appears.
USER123  F48CHEEJ       HRIS -- HIGHER EDUCATION           MM/DD/YYYY 09:29:05 
   ALT CMD: ____     EMPLOYEE JOB/APPT INFORMATION 

AGENCY: ___  SSN: _________  JOB/APPT NO: ___  REASON CODE: 038  EFF DT: ______ 
------------------------------------------------------------------------------- 
EMPL NAME: 

REVERSAL IND:   _            CAT CODE ATTR:  __     CLASS CODE:        ________ 

SALARY ADJ AMT: __________   EEO JOB CAT:    _      COMM PCE OFCR:     _ 

PAY CYCLE:      _            FLSA IND:       _      CNTY CODE:         ___ 

WORKWK BEG DAY: ___          LWOP/FDLP IND:  _      JOB/APPT END DT:   ______ 

SALARY SPREAD:  ___                                 JOB/APPT START DT: ______ 

EMPLOYMENT DT:               CONTRACT BASIS:        TERMINATION DT: 


-ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
              PVSC  MAIN  MENU  REFR                                       END 
9125 PLEASE ENTER AGENCY, SSN, JOB/APPT, REASON, AND EFF DATE
  1. Enter the following key mandatory fields:

    AGENCY (Key Mandatory)
    Enter your agency number.

    SSN (Key Mandatory)
    Enter the employee’s Social Security number without spaces or hyphens.

    JOB/APPT NO (Key Mandatory)
    Enter a three-digit job/appointment number for the employee.

    REASON CODE (Key Mandatory)
    Enter 038.

    EFF DT (Key Mandatory)
    Enter the date the update is effective (MMDDYYYY).

  2. Press Enter. The system will now accept information in the available fields.
  3. Enter only the data that is changing in the available fields.
  4. Press Enter to process the information.

    If successful, HRIS accepts the job/appt information and the message Process Successfully Completed appears at the bottom-left of the screen. If unsuccessful, an HRIS error message appears at the bottom of the screen. Correct the information as the error message indicates.