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HRIS Online Inquiry and Entry Guide –
Chapter 3 – HRIS Online Data Entry

HRIS Online Personnel Update Menu Entry Screens

Overview

HRIS data entry screens enable you to access and maintain personnel data online and perform real-time maintenance. Personnel data entry screens are accessed from the Personnel Update Menu or directly from the ALT CMD field.

There are four types of data fields in HRIS:

  • Key Mandatory fields (KM) – You must enter data in the key mandatory fields for all transactions. HRIS cannot process a transaction without this data. The key mandatory fields, when combined, distinguish one record from all other records.
  • Mandatory fields (M) – You must enter data in the mandatory fields for all add/change transactions. If the data is not entered, HRIS will reject the record during processing.
  • Available fields (A) – These fields are available for use as needed. For example, if an employee has a two-line street address, you can enter the second line of the address in the available MAILING ADDR2 field.
  • Protected fields (•) – You cannot enter data in protected fields.

How to Access Screens from the Personnel Update Menu

After logging on to USAS, follow these steps to access the HRIS Personnel Update Menu:

  1. Enter HRIS.
  2. Press Enter.

    The HRIS News Screen appears.

  USER123  F48MHMSG                  HRIS                  MM/DD/YYYY           
       ALT CMD: ____             NEWS SCREEN                                    
                                                                                
    DATE:  MM/DD/YY                                                             
                                                                                
    NEWS:  DEADLINES APPROACHING FOR FOURTH QUARTER MILITARY WORKFORCE_______   
           SUMMARY REPORTS__________________________________________________    
           _________________________________________________________________    
           CORRECTIONS TO THE THIRD QUARTER REPORTS NEED TO BE COMPLETED BY_    
           JANUARY 15.______________________________________________________    
           _________________________________________________________________    
           THE FOURTH QTR. REPORT WILL BE AVAILABLE JAN. 16.________________    
           _________________________________________________________________    
           _THE ELECTRONIC ACKNOWLEDGEMENT FORM NEEDS TO BE SUBMITTED BY____    
          JANUARY 23. REMEMBER TO FILL IN THE SECTION ON MILITARY COMPLAINTS    
           _________________________________________________________________    
           HTTPS://FMX.CPA.TEXAS.GOV/FMX/PAYPER/VET/INDEX.PHP_______________    
           _________________________________________________________________    
           _________________________________________________________________    
           _________________________________________________________________    
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7- -F8-  -F9- -F10- -F11- -F12-  
               PVSC  MAIN                                                 END
  1. Press Enter or F3.

    The HRIS Main Menu screen appears.

HRIS________________________________________________________________           
       USER123  F48CMMSS            HRIS                   MM/DD/YYYY  01:08:03 
       ALT CMD: ____             MAIN  MENU                                     
                                                                                
                                                                                
                        OPTION           NAME                                   
                        ------   --------------------------                     
                          IS     INQUIRY SCREEN MENU                            
                          PE     CLASSIFIED PERSONNEL MENU                      
                          HE     HIGHER ED PERSONNEL MENU                       
                          PR     PAYMENT UPDATE MENU                            
                          RT     REFERENCE TABLE UPDATE                         
                          SM     HRIS SYSTEM MAINTENANCE                        
                          HM     HRIS NEWS SCREENS                              
                                                                                
                                                                                
                          ENTER OPTION:  HE                                     
                                                                                
                                                                                
                                                                                
                                                                                
  -ENTER-  -F1- -F2- -F3- -F4-  -F5- -F6- -F7- -F8-  -F9- -F10- -F11- -F12-     
                                                                       END
  1. Enter HE in the ENTER OPTION field.
  2. Press Enter.

    The HRIS Personnel Update Menu screen appears.

    Note: If you get a security violation message after entering HE, you have not received security clearance. Contact your security coordinator.

USER123  F48CHEHE         HRIS - HIGHER EDUCATION          MM/DD/YYYY 09:46:02 
      ALT CMD: ____          PERSONNEL UPDATE MENU                              
                                                                                
                                                                                
  MENU: HE     OPTION: __                                                       
                                                                                
                                                                                
  OPTION           NAME                                                         
  ------  ----------------------------------                                    
    ED     EMPLOYEE DESCRIPTIVE INFORMATION                                     
                                                                                
    EJ     JOB/APPOINTMENT INFORMATION                                          
                                                                                
    SC     SSN CHANGE                                                           
                                                                                
                                                                                
                                                                                                                                                      
                                                                                                                                                      
                   
                                                                                
 -ENTER- -F1-  -F2-  -F3-  -F4-  -F5-  -F6-  -F7-  -F8-  -F9-  -F10- -F11- -F12- 
               PVSC  MAIN  MENU                                             END
  1. Enter the two-letter abbreviation of the screen you want to access in the OPTION field.
  2. Press Enter.